MARCH 15, 2005 STORM CLEANUP MARCH 15, 2005 STORM CLEANUP

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: MARCH 15, 2005

SUBJECT: STORM CLEANUP

RECOMMENDATIONS

  1. Authorize the expenditure of up to $ 300,000 on activities related to clean up from the storms of December 2004, January 2005, and February 2005.
  2. Adopt Resolution 2005 – xx, A Resolution of the City Council of the City of Rancho Palos Verdes, amending Resolution 2004 - 45, the budget appropriation for fiscal year 2004 -2005, to increase the Storm Drain Maintenance budget for activities related to storm cleanup in the amount of $300,000.
  3. Authorize expenditures with the firms Savala Equipment Rental for equipment rental services, Coastal Traffic Systems Inc. for Traffic Control Services, National Plant Services for storm drain video inspection and Advanced Geoscience to conduct a sub-surface exploration at Summerland Drive.

BACKGROUND

The storms of December 2004, January 2005, and February 2005, caused widespread damage to public and private improvements. The city’s cost to repair damaged infrastructure, and clear debris from the public right of way will result in expenditures of more than $ 1,000,000. The largest expenditure is related to the sinkhole on Western Avenue at Delasonde Drive. The cost for this project will be approximately $700,000, and discussions of that project will be included in a separate staff report in April 2005.

The cost to clear debris from roadways, drainage inlets, catch basins, and storm drains is also significant, and was not anticipated by the FY 2004 – 05 budget. This staff report requests an adjustment to the adopted budget for these expenses related to cleanup, as well as the authorization for expenditures with four contractors.

It is expected that some of these costs will be reimbursed from the Federal Emergency Management Agency (FEMA).

DISCUSSION

The total cost to repair infrastructure and clean storm debris is estimated at $300,000. For the most part these expenses will be for contract services with several of our existing consultants and contractors such as

Vendor

Items of work

Contract Status

Hardy and Harper

Labor and Equipment to clear roadways and storm drains

Contract in place

True Green Landscape

Labor material and equipment to clear roadways and storm drains

Contract in place

Nationwide Environmental

Labor and equipment to sweep roadways

Contract in place

Savala Equipment Rental

Labor and equipment to clear debris from McCarrel Canyon

No contract in place

National Plant Services

Un Plug storm drain / storm drain video inspection Drain

No contract in place

West Coast Arborist

Tree removals

Contract in place

Multi W Systems

Sewer repairs Abalone Cove

Contract in place

KEC Engineering

Engineering inspections and recommendations

Contract in place

Group Delta Consultants

Geotechnical inspections and recommendations

Contract in place

Coastal Traffic Systems, Inc.

Install and maintain traffic control

No contract in place

Advanced Geoscience

Ground penetrating radar for Western & Summerland

No contract in place

CONCLUSION

Adopting the staff recommendation will adjust the adopted budget to provide funding for expenses related to repairing infrastructure, and the clean up from the storms of December 2004, January 2005, and February 2005. In addition authorization is given to the Director of Public Works to spend these funds with existing and new vendors.

FISCAL IMPACT:

Per the attached FY 04 – 05 Statement of Estimated General Fund Reserves spreadsheet, the estimated General Fund reserves at June 30, 2005 are $13.1million. Staff’s recommendation is to approve a budget adjustment for $300,000. A portion of these costs may be reimbursed by FEMA.

Respectfully submitted:

Dean E. Allison

Director of Public Works

Reviewed:

Les Evans

City Manager

 

RESOLUTION NO. 2005-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2004-45, THE BUDGET APPROPRIATION

FOR FISCAL YEAR 2004-05, FOR A BUDGET ADJUSTMENT TO THE CITY’S GENERAL FUND AND STORM DRAIN MAINTENANCE FUND

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and

WHEREAS, on June 1, 2004, the City Council of the City of Rancho Palos Verdes adopted Resolution 2004-45, approving a spending plan and authorizing a budget appropriation for the 2004-05 fiscal year; and

WHEREAS, it is necessary for the City to allocate additional funds to perform maintenance activities related to cleanup from the storms of December 2004, January 2005 and February 2005;

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

101-6000-491-91-00 General Fund Transfers Out $300,000

330-3030-461-43-00 Storm Drain Maintenance $300,000

330-3030-391-10-00 Storm Drain Maintenance Transfers In $300,000

PASSED, APPROVED, AND ADOPTED THE 15TH DAY OF MARCH, 2005.

 

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, CAROLYNN PETRU, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2005- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on March 15, 2005.

____________________________

CITY CLERK

CITY OF RANCHO PALOS VERDES