TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: MARCH 15, 2005
SUBJECT: STORM CLEANUP
RECOMMENDATIONS
- Authorize the expenditure of up to $ 300,000 on activities related to clean up from the storms of December 2004, January 2005, and February 2005.
- Adopt Resolution 2005 – xx, A Resolution of the City Council of the City of Rancho Palos Verdes, amending Resolution 2004 - 45, the budget appropriation for fiscal year 2004 -2005, to increase the Storm Drain Maintenance budget for activities related to storm cleanup in the amount of $300,000.
- Authorize expenditures with the firms Savala Equipment Rental for equipment rental services, Coastal Traffic Systems Inc. for Traffic Control Services, National Plant Services for storm drain video inspection and Advanced Geoscience to conduct a sub-surface exploration at Summerland Drive.
BACKGROUND
The storms of December 2004, January 2005, and February 2005, caused widespread damage to public and private improvements. The city’s cost to repair damaged infrastructure, and clear debris from the public right of way will result in expenditures of more than $ 1,000,000. The largest expenditure is related to the sinkhole on Western Avenue at Delasonde Drive. The cost for this project will be approximately $700,000, and discussions of that project will be included in a separate staff report in April 2005.
The cost to clear debris from roadways, drainage inlets, catch basins, and storm drains is also significant, and was not anticipated by the FY 2004 – 05 budget. This staff report requests an adjustment to the adopted budget for these expenses related to cleanup, as well as the authorization for expenditures with four contractors.
It is expected that some of these costs will be reimbursed from the Federal Emergency Management Agency (FEMA).
DISCUSSION
The total cost to repair infrastructure and clean storm debris is estimated at $300,000. For the most part these expenses will be for contract services with several of our existing consultants and contractors such as
|
Vendor |
Items of work |
Contract Status |
|
Hardy and Harper |
Labor and Equipment to clear roadways and storm drains |
Contract in place |
|
True Green Landscape |
Labor material and equipment to clear roadways and storm drains |
Contract in place |
|
Nationwide Environmental |
Labor and equipment to sweep roadways |
Contract in place |
|
Savala Equipment Rental |
Labor and equipment to clear debris from McCarrel Canyon |
No contract in place |
|
National Plant Services |
Un Plug storm drain / storm drain video inspection Drain |
No contract in place |
|
West Coast Arborist |
Tree removals |
Contract in place |
|
Multi W Systems |
Sewer repairs Abalone Cove |
Contract in place |
|
KEC Engineering |
Engineering inspections and recommendations |
Contract in place |
|
Group Delta Consultants |
Geotechnical inspections and recommendations |
Contract in place |
|
Coastal Traffic Systems, Inc. |
Install and maintain traffic control |
No contract in place |
|
Advanced Geoscience |
Ground penetrating radar for Western & Summerland |
No contract in place |
CONCLUSION
Adopting the staff recommendation will adjust the adopted budget to provide funding for expenses related to repairing infrastructure, and the clean up from the storms of December 2004, January 2005, and February 2005. In addition authorization is given to the Director of Public Works to spend these funds with existing and new vendors.
FISCAL IMPACT:
Per the attached FY 04 – 05 Statement of Estimated General Fund Reserves spreadsheet, the estimated General Fund reserves at June 30, 2005 are $13.1million. Staff’s recommendation is to approve a budget adjustment for $300,000. A portion of these costs may be reimbursed by FEMA.
Respectfully submitted:
Dean E. Allison
Director of Public Works
Reviewed:
Les Evans
City Manager
RESOLUTION NO. 2005-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, AMENDING RESOLUTION 2004-45, THE BUDGET APPROPRIATION
FOR FISCAL YEAR 2004-05, FOR A BUDGET ADJUSTMENT TO THE CITY’S GENERAL FUND AND STORM DRAIN MAINTENANCE FUND
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and
WHEREAS, on June 1, 2004, the City Council of the City of Rancho Palos Verdes adopted Resolution 2004-45, approving a spending plan and authorizing a budget appropriation for the 2004-05 fiscal year; and
WHEREAS, it is necessary for the City to allocate additional funds to perform maintenance activities related to cleanup from the storms of December 2004, January 2005 and February 2005;
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:
101-6000-491-91-00 General Fund Transfers Out $300,000
330-3030-461-43-00 Storm Drain Maintenance $300,000
330-3030-391-10-00 Storm Drain Maintenance Transfers In $300,000
PASSED, APPROVED, AND ADOPTED THE 15TH DAY OF MARCH, 2005.
___________________________
MAYOR
ATTEST:
______________________
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, CAROLYNN PETRU, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2005- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on March 15, 2005.
____________________________
CITY CLERK
CITY OF RANCHO PALOS VERDES