MARCH 15, 2005 SIXTEEN-MONTH EXPENDITURE PLAN FOR THE WATER QUALITY AND FLOOD PROTECTION PROGRAM MARCH 15, 2005 SIXTEEN-MONTH EXPENDITURE PLAN FOR THE WATER QUALITY AND FLOOD PROTECTION PROGRAM

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: MARCH 15, 2005

SUBJECT: SIXTEEN-MONTH EXPENDITURE PLAN FOR THE WATER QUALITY AND FLOOD PROTECTION PROGRAM

RECOMMENDATIONS

  1. Approve a 16-month expenditure plan for the Water Quality & Flood Protection Program.
  2. Establish a Water Quality & Flood Protection Enterprise Fund for the renewal and improvement of the city’s storm drain infrastructure.
  3. Adopt Resolution 2005 – xx, A Resolution of the City Council of the City of Rancho Palos Verdes, amending Resolution 2004 - 45, the budget appropriation for fiscal year 2004 -2005, to place funding in the City’s Water Quality and Flood Protection Enterprise Fund.
  4. Adopt Resolution 2005 – xx, A Resolution of the City Council of the City of Rancho Palos Verdes, amending Resolution 2004 - 45, the budget appropriation for fiscal year 2004 -2005, to increase the City’s Capital Improvement Fund.
  5. Authorize the expenditure of $ 445,000 from the Capital Improvement Fund for FY 04 - 05
  6. Authorize the expenditure of $100,000 from the Water Quality and Flood Protection Enterprise Fund for FY 04 - 05

BACKGROUND

The City is considering a Water Quality and Flood Protection User Fee to fund needed storm drain improvements. A preliminary estimate of the fee has been calculated based upon a list of projects and a schedule for their implementation. The projects are those identified by the Master Plan of Drainage. The schedule is based upon priorities and cash flow projections. When the user fee was last discussed with the City Council it was contemplated that a Water Quality and Flood Protection Enterprise Fund would be established, and expenditures would begin in FY 05 – 06.

As a result of the recent storms the City Council requested staff to propose an expenditure plan for the remainder of FY 04 – 05 and for FY 05 – 06 that:

This staff report proposes a 16-month expenditure plan for storm drain improvements. If the expenditure plan is approved staff will return to the City Council with a revised Water Quality and Flood Protection spending model, a proposed funding plan and a new user fee calculation reflecting the approved 16 month expenditure plan.

DISCUSSION

Currently Budgeted Projects

The adopted FY 04 – 05 budget includes the following storm drain projects:

Name of Project

Phase

Status

Budget

Tarapaca Storm Drain Lining

Engineering and Construction

Awaiting final design of outlet structure

$162,700

Tarapaca Landslide and Canyon Drainage

Engineering

Discussions with County on next phase

17,200

Storm Drain Lining Round One

Engineering and Construction

Advertising for Bids

350,000

Storm Drain Lining Round Two

Engineering and construction

Engineers are assembling list of projects

150,000

Video Inspections

Engineering

Underway

56,600

Environmental clearance for projects along Palos Verdes Drive East

Engineering

On hold because of staffing priorities

43,500

Sunnyside Ridge Road Storm Drain

Engineering

Awaiting Construction Funding

19,300

San Ramon Storm Drain re-vegetation

Maintenance of vegetation

On going

20,000

Total

   

$819,300

Based on the recent storms, historic flooding, and direction from the City Council, staff proposes the following expenditure plan.

New Projects as a result of the recent storms:

The following projects were not identified by the Master Plan of Drainage, however, they have either been completed, or are recommended for completion based upon the performance of the city’s storm drain system during the most recent storms.

  1. Western Avenue Sinkhole Repair
  2. On January 2, 2005 construction began on the repair of a sinkhole at Western Avenue at Delesonde Drive. On January 4, 2005 the City Council authorized the expenditure of up to $350,000. Construction on this project is completed; total project costs will be $750,000, thus an additional $400,000 of funding is needed.

  3. Interim Improvements for McCarrell Canyon
  4. The Master Plan of Drainage identifies improvements for McCarrell Canyon, however, due to the complexity of the design, the fact that rights of way will need to be acquired, and that several permits and perhaps an EIR will be required, construction cannot be reasonably expected to begin for several years. Because of this staff recommends that interim measures be taken before the next rainy season to improve the performance of the existing facilities until the ultimate improvements can be implemented. Total costs is estimated at $ 300,000

  5. Interim Improvements for the Palos Verdes Bay Club Storm Drain
  6. There is a private storm drain facility on the Palos Verdes Bay Club property. This facility accepts both public and private drainage. This facility has been damaged in the past and the city worked with the Palos Verdes Bay Club to complete the repairs. This facility was damaged by the storms of January 2005.

    The Master Plan of Drainage identifies needed improvements to the Bay Club, and that they be integrated with improvements for the McCarrell Canyon. For the reason discussed above staff recommends that the city work with the Bay Club to complete interim repairs to the facility before the next rainy season. Total costs are estimated at $200,000

  7. Miscellaneous Drainage Improvement Projects
  8. The January / February storms revealed a need to complete minor repairs to the city’s drainage system at Palos Verdes Drive South in the vicinity of the Salvation Army property, on Palos Verdes Drive West, just easterly of the boundary with Palos Verdes Estates, and in a natural drainage course in the Eastview area. Staff recommends that improvements be completed at these three locations. Total costs are estimated at $150,000.

    Already identified projects to be accelerated

    The following projects were identified by the Master Plan of Drainage, however, as a result of the January / February storms it is recommended that their implementation be accelerated:

  9. Ultimate Improvements at McCarrell Canyon
  10. McCarrell Canyon is one of the projects identified as deficient by the Master Plan of Drainage. The current plans do not begin to program engineering expenses for this project for several years. Based on recent flooding and direction from the City Council staff recommends that engineering for this project begin immediately.

  11. Additional Storm Drain Lining
  12. The City continues to perform video inspection of its storm drains. As a result of these inspections a list of corrugated metal storm drain in need of lining has been assembled. A project to construct lining for a number of these deficiencies is out for bid, however, the cost of lining the storm drains already identified is greater than the amount of funds currently programmed. Based on direction from the City Council at the February 19, 2005 meeting, staff recommends that activities related to storm drain lining be accelerated.

  13. Construction of the Sunnyside Ridge Road Storm Drain
  14. The eastern portion of the city was not severely impacted by the recent storms, however, this area of the city has the most deficiencies. At this time the Sunnyside Ridge Road Storm Drain is designed, permitted, and on hold awaiting construction funding. Staff continues to recommend that construction of this storm drain begin in FY 05 - 06

  15. Via Colinita Storm Drain
  16. The Via Colinita Storm Drain is listed as a high priority. Staff recommends that the City begin the engineering design for this Priority One project in FY 05 – 06.

  17. Roan Drive Storm Drain

The Roan Drive Storm Drain is listed as a high priority. Staff recommends that the City begin the engineering design for this Priority One project in FY 05 – 06.

These nine projects constitute the 16-month expenditure plan for storm drain improvements. The projects are a blend of both engineering and construction efforts on the projects deemed most urgently needed, based upon historic flooding, the Master Plan of Drainage, and the performance of our storm drain infrastructure in the most recent storm event.

Storm Drain Expenditure Plan

 

Name of Project

Funding Increase

Expenditure Period

 

 

Program

Remark

FY 04 – 05

FY 05 – 06

Western Avenue Sinkhole Repair

$400,000

X

Capital Improvement Fund

Construction Completed. Partial Funding already approved by City Council

Interim Improvements to McCarrell Canyon

300,000

X

 

X

Capital Improvement Fund

Engineering FY 04 - 05

Construction FY 05 - 06

Interim Improvements to the Palos Verdes Bay Club Storm Drain

200,000

X

 

 

 

X

Capital Improvement Fund

Engineering FY 04 - 05

Construction FY 05 - 06

Miscellaneous Drainage Improvements Citywide

150,000

X

 

 

X

Capital Improvement Fund

Engineering FY 04 - 05

Construction FY 05 - 06

Ultimate Improvements to McCarrell Canyon / Palos Verdes Bay Club Facility

100,000

X

 

 

 

X

Water Quality and Flood Protection Enterprise Fund

Engineering

Additional Storm Drain Lining

500,000

X

Water Quality and Flood Protection Enterprise Fund

Engineering and Construction

Sunnyside Ridge Road Storm Drain

1,200,000

X

Water Quality and Flood Protection Enterprise Fund

Construction

Via Colinita Storm Drain

100,000

X

Water Quality and Flood Protection Enterprise Fund

Engineering

Road Drive Storm Drain

100,000

X

Water Quality and Flood Protection Enterprise Fund

Engineering

Total

3,050,000

Establish a Water Quality and Flood Protection Fund

Staff also recommends that a Water Quality and Flood Protection Enterprise Fund be established to fund projects identified by the Master Plan of Drainage and recommended in the 16-month plan. Staff recommends a transfer of $2,000,000 from the General Fund Reserves to the enterprise fund. Establishing this fund and transferring monies from the General Fund Reserve was proposed when the subject of user fee was last before the City Council. At that time It was contemplated that the fund would be established in FY 05 – 06, however, given the direction of the City Council at our February 19, 2005 staff makes this recommendation at this time.

Transfer from the General Fund to the Capital Fund

Staff recommends that new projects, those not anticipated by the Master Plan of Drainage, be included in the Capital Improvement Program. This recommendation requires that funds in the amount of $ 445,000 be transferred to the Capital Improvement Fund for the FY 04 – 05 cost of the 18 month expenditure plan.

CONCLUSIONS

Adopting the staff recommendations will establish a 16-month expenditure plan for storm drain improvements. In addition a Water Quality and Flood Protection Enterprise Fund will be established and funded with $2,000,000 of General Fund Reserves for expenditure in FY 04 – 05 and FY 05 - 06. In addition General Funds in the amount of $445,000 will be transferred into the Capital Improvement Fund for expenditure in FY 04 – 05.

FISCAL IMPACT

Name of Project

Total Cost

Capital Improvement Fund

Water Quality and Flood Protection Plan

FY 04 – 05

FY 05 - 06

FY 04 – 05

FY 05 - 06

Western Avenue Sinkhole Repair

$400,000

$400,000

Interim Improvements to McCarrell Canyon

300,000

15,000

Engineering

285,000

Construction

Interim Improvements to the Palos Verdes Bay Club Storm Drain

200,000

15,000

Engineering

185,000

Construction

Miscellaneous Drainage Improvements Citywide

150,000

15,000

Engineering

135,000

Construction

Ultimate Improvements to McCarrell Canyon / Palos Verdes Bay Club Facility

100,000

100,000

Engineering

Additional Storm Drain Lining

500,000

500,000

Construction

Sunnyside Ridge Road Storm Drain

1,200,000

1,200,000

Construction

Via Colinita Storm Drain

100,000

100,000

Engineering

Road Drive Storm Drain

100,000

100,000

Engineering

TOTAL

3,050,000

$ 445,000

$605,000

$100,000

$1,900,000

Respectfully Submitted,

Dean Allison

Director of Public Works

Reviewed

Les Evans

City Manager

Attachments:

Resolution 2005 – xx

Resolution 2005 – xx

Summary of past General Fund Transfers

RESOLUTION NO. 2005-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2004-45, THE BUDGET APPROPRIATION

FOR FISCAL YEAR 2004-05, FOR A BUDGET ADJUSTMENT TO THE CITY’S GENERAL FUND AND CAPITAL IMPROVEMENT FUND

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and

WHEREAS, on June 1, 2004, the City Council of the City of Rancho Palos Verdes adopted Resolution 2004-45, approving a spending plan and authorizing a budget appropriation for the 2004-05 fiscal year; and

WHEREAS, it is necessary for the City to allocate additional funds to perform maintenance activities related to cleanup from the storms of December 2004, January 2005 and February 2005;

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

101-6000-491-91-00 General Fund Transfers Out $445,000

330-3030-391-10-00 CIP Transfers In $445,000

PASSED, APPROVED, AND ADOPTED THE 15TH DAY OF MARCH, 2005.

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, CAROLYNN PETRU, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2005- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on March 15, 2005.

____________________________

CITY CLERK

CITY OF RANCHO PALOS VERDES

RESOLUTION NO. 2005-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2004-45, THE BUDGET APPROPRIATION

FOR FISCAL YEAR 2004-05, FOR A BUDGET ADJUSTMENT TO THE CITY’S WATER QUALITY AND FLOOD PROTECTION ENTERPRISE FUND

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and

WHEREAS, on June 1, 2004, the City Council of the City of Rancho Palos Verdes adopted Resolution 2004-45, approving a spending plan and authorizing a budget appropriation for the 2004-05 fiscal year; and

WHEREAS, it is necessary for the City to allocate additional funds to perform maintenance activities related to cleanup from the storms of December 2004, January 2005 and February 2005;

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

101-6000-491-91-00 General Fund Transfers Out $ 2,000,000

xxx-xxxx-xxx-xx-xx Water Quality and Flood Protection Fund $ 2,000,000

PASSED, APPROVED, AND ADOPTED THE 15TH DAY OF MARCH, 2005.

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, CAROLYNN PETRU, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2005- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on March 15, 2005.

____________________________

CITY CLERK

CITY OF RANCHO PALOS VERDES