APRIL 19, 2005 CROSSING GUARD SERVICES FOR 2005-2006 SCHOOL YEAR: AMENDMENT NO. 13 TO ALL CITY MANAGEMENT SERVICES CONTRACT APRIL 19, 2005 CROSSING GUARD SERVICES FOR 2005-2006 SCHOOL YEAR: AMENDMENT NO. 13 TO ALL CITY MANAGEMENT SERVICES CONTRACT



TO:
HONORABLE MAYOR AND CITY COUNCIL

FROM: ASSISTANT CITY MANAGER

DATE: APRIL 19, 2005

SUBJECT: CROSSING GUARD SERVICES FOR 2005-2006 SCHOOL YEAR: AMENDMENT NO. 13 TO ALL CITY MANAGEMENT SERVICES CONTRACT

RECOMMENDATION

Authorize the Mayor and the City Clerk to execute Amendment No. 13 to the agreement with All City Management Services, Inc. (All City), for an amount not to exceed $15,915.00 to provide crossing guard services at Miraleste Intermediate School and Silver Spur Elementary School for the 2005-2006 School Year.

BACKGROUND

Because crossing guards work in the public right-of-way, cities are the typical providers of this service for the schools within their jurisdictions. There are currently two locations in Rancho Palos Verdes where the City provides crossing guards to protect the safety of children walking to and from school: Miraleste Intermediate School on Palos Verdes Drive East and Silver Spur Elementary School on Ironwood Street.

The City has used All City to provide a contract crossing guard at Miraleste Intermediate School since the 1991-2000 School Year. The need for this service arose when the campus was converted from a high school to an intermediate school, resulting in an increase in the student pedestrian traffic crossing Palos Verdes Drive East to get to the bus stop. Starting in January 2004, the City has used All City to provide crossing guard services at the intersection of Montemalaga Drive and Basswood Avenue, which is a very busy 4-way stop intersection near Silver Spur Elementary School. Previously, the City had used a part-time City employee to fill this position. Following the retirement of the previous City crossing guard in December 2003, staff contracted for this service with All City Management. Contracting for both crossing guard positions has increased efficiency and relieved City staff of the burden of finding a replacement when the part-time City employee was sick or otherwise was unable to work on a particular school day

DISCUSSION

This time each year, the City considers renewing its contract with All City for the upcoming school year in this case, the 2005-2006 School Year. Since the City first began contracting with All City in 1991, the company has only increased its hourly rates on two occasions, in 1994 and 2002. This year, All City has indicated that it will not increase its current rate of $13.96 per hour for Fiscal Year 2005-2006 (see attached letter). Based on a 180-day school year, the total cost to provide a crossing guard at Miraleste Intermediate School and Silver Spur Elementary School in FY 05-06 will not exceed $15,915. In addition to effectively keeping its costs under control, All City has continued to provide reliable service to the City and has been responsive to the needs of the City and the schools that are served. Therefore, staff recommends approval of the contract amendment.

FISCAL IMPACT

There is no fiscal impact associated with this contract amendment, as the contractor is not proposing to increase fees over current levels. In addition, the City is fully reimbursed for the crossing guard service at Miraleste Intermediate School by the Palos Verdes Peninsula Unified School District.

Respectfully submitted,

Carolynn Petru

Assistant City Manager

Reviewed:

Les Evans, City Manager

Attachments:

Letter from All City Management Services
Amendment No.13 to Agreement