MAY 31, 2005 BORDER STREETS TRASH COLLECTION SUB-COMMITTEE MAY 31, 2005 BORDER STREETS TRASH COLLECTION SUB-COMMITTEE

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: MAY 31, 2005

SUBJECT: BORDER STREETS TRASH COLLECTION SUB-COMMITTEE

Staff Coordinator: Lauren Ramezani, Sr. Administrative Analyst

RECOMMENDATION

Establish an ad hoc sub-committee to coordinate with the City of Rolling Hills Estates' trash sub-committee the issue of trash collection in border streets in the pilot automated trash and recycling program and appoint members to the sub-committee.

BACKGROUND

In January 2005, the City council approved a pilot 3-cart automated solid waste program in two areas of the City. This pilot program went into effect on April 25, 2005. One of the pilot areas is on the Eastside of the City, off of PVDE (including Rockinghorse Road, Colt Road, Martingale Drive, Mustang Road and Coral Ridge Road, etc.), and the second in the Westside of the City, by Soleado Elementary School (including Browndeer Lane, Longhill Drive, Silver Arrow Drive, Elkridge Drive, etc.).

The purpose of the pilot program is to obtain first hand experience and see if the method of collection (an automated collection versus a manual collection) and the use of different containers (various size carts versus the small cans) makes a difference in the trash and recycling tonnage collected. The trucks and carts used in the pilot automated program are different that the trucks and cans used in a manual program (the rest of the City). However, to minimize change and inconvenience to residents, the collection days, the frequency of collection and the monthly rates in the pilot area remain the same.

In April 2005, the City of Rolling Hills Estates (RHE) changed haulers from BFI to Waste Management, and switched to an automated 3-cart program throughout the City. Additionally, RHE also changed from a twice a week pickup schedule to a once a week pickup schedule. Now all of RHE's trash, recycling and green waste is collected on one day, Wednesday.

DISCUSSION

There are two streets, Browndeer Lane and Elkridge Drive, in the Westside pilot area that are common border streets, with one side being in RPV and one side being in RHE.

Unfortunately the trash and recycling collection days for these streets are not the same, in each City, and their residents have to deal with trash trucks and carts on the street three times a week. Previously there were two different haulers servicing the border streets and the issue of coordinating the collection days was more difficult to resolve. Now Waste Management is the trash hauler for both RPV and RHE, and automated trucks service both sides of these two streets. So there is the same hauler, the same trucks and the same type of carts used, but collection is on different days.

Recently a few residents from both RHE and RPV have raised the question of how could the different pickup days be changed and/or be better coordinated and streamlined. To address this issue, recently the City of RHE's trash sub-committee began looking at the border streets trash collection issue. Similarly, at RPV's May 17, 2005 City Council meeting, staff was directed to establish an ad hoc sub-committee to look into the border trash collection issue and to coordinate these efforts with the City of RHE.

The issue is better explained in the table below:

City

Street

* Previous

Collection Days

Number of Trucks

* Current Collection Days

Number of Trucks

RPV

Browndeer

WM- Tuesday/Friday

2 on Tuesday, 2 on Friday

WM-Tuesday/Friday

2 on Tuesday, 2 on Friday

RPV

Elkridge

WM-Tuesday/Friday

2 on Tuesday, 2 on Friday

WM-Tuesday/Friday

2 on Tuesday, 2 on Friday

RHE

Browndeer

BFI-Tuesday/Friday

2 on Tuesday, 2 on Friday

WM

Wednesday

3 on Wednesday

RHE

Elkridge

BFI- Wednesday/ Saturday

2 on Wednesday,

2 on Saturday

WM-Wednesday

3 on Wednesday

* For example: Previously Browndeer had both sides of the street serviced twice a week, with eight different trucks, but on the same two days. Now Browndeer is serviced three times a week with seven different trucks.

It is appropriate that this sub-committee be established and appointment of two Councilmembers to the sub-committee be made. In addition to the Councilmembers, the Committee will be supported by a staff member, Lauren Ramezani, Sr. Administrative Analyst and the City's trash and recycling Coordinator. Once established staff will work with the City of RHE to address concerns.

There are a handful of other streets that border both cities: Indian Valley Road, Quailwood Drive, Stonecrest Road and Whitley Collins Drive. These streets do not appear to be a problem because the RPV homes are serviced manually, while the RHE homes are serviced by an automated truck. Therefore, the trucks and containers for the RPV side of the street are different that the trucks and carts for the RHE side of the street.

Respectfully submitted:

Dean E. Allison, Director of Public Works

Reviewed by:

Les Evans, City Manager