JUNE 7, 2005 : PURCHASE OF EMERGENCY GENERATOR FOR ABALONE COVE SEWER LIFT STATION JUNE 7, 2005 : PURCHASE OF EMERGENCY GENERATOR FOR ABALONE COVE SEWER LIFT STATION



TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: JUNE 7, 2005

SUBJECT: PURCHASE OF EMERGENCY GENERATOR FOR ABALONE COVE SEWER LIFT STATION

STAFF COORDINATOR: Ron Dragoo, Senior Engineer

RECOMMENDATIONS

  1. Authorize an equipment purchase under the provisions of Municipal Code 2.44.140 (d) to Sun Electric, Inc. to obtain an emergency generator and propane tank at a cost of $16,800 and authorize staff to spend an additional $876 for possible additional work or unforeseen conditions for a total authorization not to exceed $17,676.
  2. Authorize the Director of Public Works to enter into a purchase agreement with Sun Electric, Inc. for an amount not to exceed $17,676.

BACKGROUND/ANALYSIS

The sewer lift station at Abalone Cove is an integral part of the sewer system serving homes to the east of Palos Verdes Drive South in the Portuguese Bend area. Waste makes its way through the combination gravity and pressure system to the low point at the Abalone Cove lift station. The lift station provides the energy required to move the material from the low point into the County’s system where it is transported out of the city. During power outages the gravity system continues to drain into the lift station’s vault. Without electrical power, waste accumulates in the vault. If power is not restored in a timely manner, the vault could overtop. An on-site emergency generator would provide power during electrical outages and minimize the risk of this type of sewage spill.

This improvement project will procure an emergency propane generator and the fuel tank which are required to provide power during electrical outages in the Abalone Cove area. The equipment will be purchased with Community Development Block Grant (CDBG) funds and the installation of the generator and tank will be financed using funds collected through the Abalone Cove Sewer Maintenance fee.

Specifications for the equipment were developed, and vendors were contacted and invited to provide proposals for the equipment. Staff does not believe additional advertising through traditional methods would result in any additional or lower bids. The following table summarizes the bids received:

PROPOSAL SUMMARY

Bid Item

Sun Electric

Kohler Power Systems

Cummins Cal Pacific, LLC

Emergency Generator

$15,764

$16,250

$31,450

Fuel Tank

$1,000

$1,000

$1,000

TOTAL

$16,764

$17,250

$32,450

Staff is seeking City Council authorization to obtain and order the equipment at prices received through an informal bid process so that the purchase of this equipment can be completed. Sun Electric is the lowest bidder for these items.

CONCLUSIONS

Adopting staff’s recommendation will authorize the Director of Public Works to purchase the emergency generator and fuel tank.

FISCAL IMPACT

This project was approved as part of the FY 04-05 budget. Full funding for the recommended action is provided through CDBG funds.

Submitted by,

Dean E. Allison

Director of Public Works

Reviewed,

Les Evans

City Manager

Attachments: