JUNE 21, 2005 AMENDMENT OF EXISTING CONTRACT FOR BUILDING & SAFETY SERVICES JUNE 21, 2005 AMENDMENT OF EXISTING CONTRACT FOR BUILDING & SAFETY SERVICES

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PLANNING, BUILDING, AND CODE ENFORCEMENT

DATE: JUNE 21, 2005

SUBJECT: AMENDMENT OF EXISTING CONTRACT FOR BUILDING & SAFETY SERVICES

RECOMMENDATION

As directed by the City Council in December 2004, approve an amended Services Agreement with Charles Abbott Associates (CAA) that eliminates the services of a City Building Official, includes the issuance of additional permits into the scope of work, and extends the term of the contract an additional 2 years to June 30, 2007.

BACKGROUND

On December 21, 2004, the City Council approved certain changes in the Department of Planning, Building and Code Enforcementís personnel contracts in order to improve the level of service to the general public and reduce City costs. Specifically, the Council agreed to amend the existing Services Agreement with Charles Abbott Associates (CAA) to eliminate the services of a City Building Official, include the issuance of additional permits into the scope of work, and extend the term of the contract an additional 2 years to June 30, 2007. In addition, the City Council created a City Building Official position and authorized Staff to begin the recruitment for said position. Now that the City Building Official position has been filled, the amended CAA contract is being presented to the Council for formal approval.

DISCUSSION

The attached amended contract contains the following changes:

  1. It eliminates the services of a City Building Official and requires CAA to credit the City $109,000 per year to reflect the reduction in service personnel;
  2. It expands CAAís scope of work to include the issuance of certain construction related permits that are currently issued by the Department of Public Works (i.e. curb cut permits for new or re-located driveway aprons and dumpster permits to
  3. allow temporary dumpsters in the street for construction debris);

  4. It extends the term of the contract an additional 2 years from July 1, 2005 to June 30, 2007;
  5. Minor clean-up modifications including changes to personnel names, addresses, and code citations.

FISCAL IMPACT

There would be no fiscal impact since the contract amendments do not involve any changes to the consultantís fee schedule nor the method for calculating the consultantís compensation.

Respectfully submitted,

Joel Rojas

Director of Planning, Building

and Code Enforcement

Reviewed by:

Les Evans

City Manager

Attachments:

Amended Professional Services Agreement for Building & Safety Services