AUGUST 2, 2005 NOTICE OF COMPLETION OF ROOFING REPLACEMENT PROJECT AT CITY HALL AND RYAN PARK

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: AUGUST 2, 2005

SUBJECT: NOTICE OF COMPLETION OF ROOFING REPLACEMENT PROJECT AT CITY HALL AND RYAN PARK

Staff Coordinator: Anne Zaworski P.E., Sr. Engineer

RECOMMENDATION:

1. Accept the work done by Lavey Roofing Services, Inc. on the replacement of roofs at City Hall and Ryan Park, as completed.
2. Authorize the City Clerk to file the attached Notice of Completion with the Los Angeles County Recorder; and if no claims are filed within 35 days of recordation of the Notice, City Clerk shall notify Safeco Insurance Company of America (Lavey’s Surety Company) to exonerate both the Payment and Performance Bonds.
3. Authorize the Director of Public Works to release the 10% retention payment to Lavey Roofing Services, Inc. 35 days after recordation of the Notice of Completion by the City Clerk at the Los Angeles County Recorder’s office, contingent on no claims being filed against the project.

BACKGROUND

On April 5 2005, the City Council awarded a construction contract to Lavey Roofing Services, Inc. for the replacement of roofs at City Hall and Ryan Park. The authorized construction budget for this project was $131,050 and includes the following amounts in each of the applicable project expenditure categories:

Council Approved Budget

Expenditure Description: Approved Budget:

· Construction Contract $115,500

· Potential Change Orders $ 11,550

· Inspection Services $ 2,000

· Containment Services for IT Server Rooms $ 2,000

Total Budget: $131,050

The replacement of these roofs was completed on June 22, 2005 at a cost of $114,300 as summarized below:

Actual Project Costs

Expenditure Description: Approved Budget:

· Construction Contract $110,500*

· Change Orders $ 0

· Inspection Services $ 666

· Containment Services for IT Server Rooms $ 1,800

Total Budget: $112,966

*The original contract amount included for the potential replacement of an estimated 2,000 square foot of roof deck. During construction, when the deck was exposed, we realized that only 750 square foot of decking/fascia needed replacing.

CONCLUSION

Lavey Roofing Services, Inc. has successfully completed all work in accordance with the contract documents. Therefore, the work should be accepted as complete and the attached Notice of Completion filed.

FISCAL IMPACT

The recommended actions will have no fiscal impact.

Respectfully Submitted,

Dean E. Allison P.E.

Director of Public Works

Reviewed,

Les Evans P.E.

City Manager

Attachment:

Notice of Completion