SEPTEMBER 6, 2005 FY04-05 CONTINUING APPROPRIATIONS SEPTEMBER 6, 2005 FY04-05 CONTINUING APPROPRIATIONS SEPTEMBER 6, 2005 FY04-05 CONTINUING APPROPRIATIONS

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF FINANCE AND INFORMATION TECHNOLOGY

DATE: SEPTEMBER 6, 2005

SUBJECT: FY04-05 CONTINUING APPROPRIATIONS

Staff Coordinator: Kathryn Downs, Deputy Director of Finance and Information Technology

RECOMMENDATION:

1) Adopt Resolution No. 2005- , amending Resolution No. 2005-53, the budget appropriation for FY05-06, to continue certain expenditure appropriations from FY04-05.

2) Adopt Resolution No. 2005- , amending Resolution No. 2004-45, the budget appropriation for FY04-05, to reduce the budget for continuing appropriations that will be rebudgeted and included in the FY05-06 budget.

EXECUTIVE SUMMARY:

This is an annually recurring staff report (with accompanying resolution) for the sole purpose of ensuring budgetary compliance for FY05-06. Because all of the proposed continued appropriations were included in the FY04-05 budget, there is no fiscal impact on the estimated fund balances presented with the FY05-06 budget. Therefore, the Schedule of Estimated General Fund Reserves as of June 30, 2006 has not been reduced.

BACKGROUND AND DISCUSSION:

At the end of each fiscal year, it is necessary to prepare a summary of budgeted appropriations that must be carried over to the next fiscal year. The attached list of FY04-05 continuing appropriations (Attachment A) identifies projects that were included in the FY04-05 budget, but were not completed by June 30, 2005.

The majority of the continuing appropriation items relate to ongoing Public Works projects. Many of these projects are historically performed in the summer months to avoid the rainy season (i.e. street overlay projects and storm drain projects) or are large projects that take several years to complete (i.e. Point Vicente Interpretive Center Expansion Project). City staff anticipates that the majority of these projects will be completed during FY05-06. However, in some instances, completion will not necessarily occur until after June 30, 2006. In these instances it will probably be necessary to carry over remaining budget amounts to FY06-07 as a part of next year’s continuing appropriations.

Staff reviewed all projects budgeted in FY04-05 during the course of preparing the City’s FY05-06 budget. Staff also recently reviewed the status of FY04-05 expenditures and determined that some amounts previously budgeted in FY04-05 (and expected to be expended prior to fiscal year end) were not actually expended prior to June 30, 2005. These unspent appropriations must be carried over to FY05-06 as continuing appropriations to ensure budgetary compliance.

Staff included the entire amount of budgeted appropriations for FY04-05, including the amount requested for continuance, in the FY04-05 column of the 2005 Five-Year Financial Model that was prepared in conjunction with the FY05-06 budget. Therefore, estimated beginning fund balances presented with the FY05-06 budget were already reduced by the amount of the proposed continuing appropriations. Approval of these continuing appropriations will not change estimated ending fund balances at June 30, 2006.

The list of FY04-05 continuing appropriations (Attachment A) itemizes each project for which staff recommends a continuation of the appropriation into FY05-06. A brief description of each item is provided.

FISCAL IMPACT:

As described previously, the proposed continuing appropriations will have no impact on the estimated (budgeted) fund balance at June 30, 2006 for any of the City’s funds. Therefore, the Schedule of Estimated General Fund Reserves as of June 30, 2006 has not been reduced. The first resolution merely authorizes increasing the FY05-06 budget for each of the continuing appropriations listed in Attachment A. The second resolution authorizes decreasing the FY04-05 budget for the same appropriations.

Respectfully submitted,

Dennis McLean

Director of Finance and Information Technology

Reviewed:

Les Evans

City Manager

RESOLUTION NO. 2005 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2004-45, THE BUDGET APPROPRIATION

FOR FY04-05, TO REDUCE THE BUDGET FOR THE APPROVED CONTINUING APPROPRIATIONS

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and

WHEREAS, on June 1, 2004, the City Council of the City of Rancho Palos Verdes adopted Resolution 2004-45, approving a spending plan and authorizing a budget appropriation for FY04-05: and

WHEREAS, certain projects included in the FY04-05 budget will be carried over as continuing appropriations to FY05-06 (listed in the attached Exhibit A); and

WHEREAS, the City Council desires that the FY04-05 budget be reduced for each of the continuing appropriations carried over to FY05-06.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustments be made to the FY04-05 budget per the attached Exhibit A:

Decrease the General fund budget as follows:

RPV Channel 33 #101-1006-94-10 Equipment Replacement Chg $ 47,430

Personnel #101-1011-32-00 Professional/Technical $ 8,483

Emergency Prep #101-1026-32-00 Professional/Technical $ 30,000

Finance #101-2020-32-00 Professional/Technical $ 62,806

Information Tech #101-2030-32-00 Professional/Technical $ 30,000

Information Tech #101-2030-94-10 Equipment Replace Chgs $ 66,000

Public Works Adm #101-3001-32-00 Professional/Technical $ 40,000

Traffic Mgt #101-3006-43-00 Maintenance $ 29,000

Storm Wtr Quality #101-3007-43-00 Maintenance $ 20,000

Building Maint #101-3008-43-00 Maintenance $ 25,551

Parks/Trails Maint #101-3009-43-00 Maintenance $ 57,000

Planning #101-4001-32-00 Professional/Technical $ 207,000

Recreation PVIC #101-5060-44-20 Vehicle & Equipment Rental $ 2,000

Recreation PVIC #101-5060-61-00 Supplies $ 10,000

Recreation PVIC #101-5060-62-00 Purchases For Resale $ 40,000

Funding Transfer #101-6000-91-00 To St Maint for Arterial Slurry $ 320,000

Funding Transfer #101-6000-91-00 To CIP for PVIC $ 350,000

Funding Transfer #101-6000-91-00 To CIP for Storm Drain Lining $ 472,000

Decrease the Street Maintenance fund budget as follows:

Street Maintenance #202-3002-32-00 Professional/Technical $ 60,000

Street Maintenance #202-3002-43-00 Maintenance $ 260,000

Decrease the Community Development Block Grant fund budget as follows:

Capital Projects #310-3091-32-00 Professional/Technical $ 79,000

Decrease the Waste Reduction fund budget as follows:

Funding Transfer #213-3013-91-00 To CIP for PVIC $ 50,000

Decrease the Proposition C fund budget as follows:

Funding Transfer #215-3015-91-00 To CIP for Arterial Overlay $ 400,000

Funding Transfer #215-3015-91-00 To CIP for Pvt Mgt Pgm Update $ 20,000

Decrease the Public Safety Grants fund budget as follows:

CLEEP Tech Equip #217-2017-69-00 Miscellaneous $ 45,816

Decrease the Habitat Restoration fund budget as follows:

Re-Veg & Maint #222-3022-73-00 Improvements $ 220,500

Decrease the Measure A Maintenance fund budget as follows:

Funding Transfer #224-3024-91-00 To CIP for Forrestal Impr $ 275,000

Funding Transfer #224-3024-91-00 To CIP for Open Space Acq $ 128,622

Decrease the Abalone Cove Sewer Maintenance District fund budget as follows:

Maintenance #225-3025-73-00 Improvements $ 29,058

Decrease the Capital Improvement Projects fund budget as follows:

Admin/Maintenance #330-3030-32-00 Professional/technical $ 120,000

Admin/Maintenance #330-3030-43-00 Improvements $1,445,000

Storm Drains #330-3032-32-00 Professional/technical $ 49,877

Storm Drains #330-3032-73-00 Improvements $ 472,000

Park Improv #330-3033-71-00 Land Acquisition $1,000,000

Park Improv #330-3033-73-00 Improvements $2,308,000

Sewer Improv #330-3035-32-00 Professional/technical $ 18,000

Decrease the Quimby fund budget as follows:

Funding Transfer #334-3034-91-00 To CIP for PVIC $ 492,511

Decrease the EET fund budget as follows:

Funding Transfer #338-3038-91-00 To CIP for PVIC $ 579,212

Decrease the Measure A Capital fund budget as follows:

Funding Transfer #339-3039-91-00 To CIP for PVIC $ 182,946

Decrease the Roadway Beautification fund budget as follows:

Funding Transfer #342-3042-91-00 To CIP for PVIC $ 347,228

Decrease the Equipment Replacement fund budget as follows:

Computer Equip #681-2082-75-20 Computer Equipment $ 247,919

Vehicles #681-3081-76-00 Vehicles $ 75,000

Furniture & Equip #681-6083-75-10 Furniture & Equipment $ 152,600

Decrease the Building Replacement fund budget as follows:

Building Improv #686-3086-73-00 Improvements $ 75,000

PASSED, APPROVED, AND ADOPTED THE 6th DAY OF SEPTEMBER 2005.

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, CAROLYNN PETRU, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2004- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on September 6, 2005.

_____________________________

CITY CLERK

CITY OF RANCHO PALOS VERDES

 

RESOLUTION NO. 2005-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS

VERDES, AMENDING RESOLUTION 2005-53, THE BUDGET APPROPRIATION

FOR FY05-06, TO INCREASE THE BUDGET FOR THE APPROVED CONTINUING APPROPRIATIONS

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and

WHEREAS, on May 31, 2005, the City Council of the City of Rancho Palos Verdes adopted Resolution 2005-53, approving a spending plan and authorizing a budget appropriation for FY05-06: and

WHEREAS, certain project expenditures included in the FY04-05 budget were not completed by fiscal year end; and

WHEREAS, the City Council has determined that each of these specific project expenditures (listed in the attached Exhibit A) should be completed in FY05-06; and

WHEREAS, the carryover of these items will not change the estimated (budgeted) ending fund balances at June 30, 2006;

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustments be made to the FY05-06 budget per the attached Exhibit A:

Increase the General fund budget as follows:

RPV Channel 33 #101-1006-94-10 Equipment Replacement Chg $ 47,430

Personnel #101-1011-32-00 Professional/Technical $ 8,483

Emergency Prep #101-1026-32-00 Professional/Technical $ 30,000

Finance #101-2020-32-00 Professional/Technical $ 62,806

Information Tech #101-2030-32-00 Professional/Technical $ 30,000

Information Tech #101-2030-94-10 Equipment Replace Chgs $ 66,000

Public Works Adm #101-3001-32-00 Professional/Technical $ 40,000

Traffic Mgt #101-3006-43-00 Maintenance $ 29,000

Storm Wtr Quality #101-3007-43-00 Maintenance $ 20,000

Building Maint #101-3008-43-00 Maintenance $ 25,551

Parks/Trails Maint #101-3009-43-00 Maintenance $ 57,000

Planning #101-4001-32-00 Professional/Technical $ 207,000

Recreation PVIC #101-5060-44-20 Vehicle & Equipment Rental $ 2,000

Recreation PVIC #101-5060-61-00 Supplies $ 10,000

Recreation PVIC #101-5060-62-00 Purchases For Resale $ 40,000

Funding Transfer #101-6000-91-00 To St Maint for Arterial Slurry $ 320,000

Funding Transfer #101-6000-91-00 To CIP for PVIC $ 350,000

Funding Transfer #101-6000-91-00 To WQFP for Storm Drain Lining $ 472,000

Increase the Street Maintenance fund budget as follows:

Street Maintenance #202-3002-32-00 Professional/Technical $ 60,000

Street Maintenance #202-3002-43-00 Maintenance $ 260,000

Increase the Community Development Block Grant fund budget as follows:

Capital Projects #310-3091-32-00 Professional/Technical $ 79,000

Increase the Waste Reduction fund budget as follows:

Funding Transfer #213-3013-91-00 To CIP for PVIC $ 50,000

Increase the Proposition C fund budget as follows:

Funding Transfer #215-3015-91-00 To CIP for Arterial Overlay $ 400,000

Funding Transfer #215-3015-91-00 To CIP for Pvt Mgt Pgm Update $ 20,000

Increase the Public Safety Grants fund budget as follows:

CLEEP Tech Equip #217-2017-69-00 Miscellaneous $ 45,816

Increase the Habitat Restoration fund budget as follows:

Re-Veg & Maint #222-3022-73-00 Improvements $ 220,500

Increase the Measure A Maintenance fund budget as follows:

Funding Transfer #224-3024-91-00 To CIP for Forrestal Impr $ 275,000

Funding Transfer #224-3024-91-00 To CIP for Open Space Acq $ 128,622

Increase the Abalone Cove Sewer Maintenance District fund budget as follows:

Maintenance #225-3025-73-00 Improvements $ 29,058

Increase the Capital Improvement Projects fund budget as follows:

Admin/Maintenance #330-3030-32-00 Professional/technical $ 120,000

Admin/Maintenance #330-3030-43-00 Improvements $1,445,000

Storm Drains #330-3032-32-00 Professional/technical $ 49,877

Park Improv #330-3033-71-00 Land Acquisition $1,000,000

Park Improv #330-3033-73-00 Improvements $2,308,000

Sewer Improv #330-3035-32-00 Professional/technical $ 18,000

Increase the Quimby fund budget as follows:

Funding Transfer #334-3034-91-00 To CIP for PVIC $ 492,511

Increase the EET fund budget as follows:

Funding Transfer #338-3038-91-00 To CIP for PVIC $ 579,212

Increase the Measure A Capital fund budget as follows:

Funding Transfer #339-3039-91-00 To CIP for PVIC $ 182,946

Increase the Roadway Beautification fund budget as follows:

Funding Transfer #342-3042-91-00 To CIP for PVIC $ 347,228

Increase the Water Quality Flood Protection fund budget as follows:

Storm Drain Lining #501-3052-73-00 Improvements $ 472,000

Increase the Equipment Replacement fund budget as follows:

Computer Equip #681-2082-75-20 Computer Equipment $ 247,919

Vehicles #681-3081-76-00 Vehicles $ 75,000

Furniture & Equip #681-6083-75-10 Furniture & Equipment $ 152,600

Increase the Building Replacement fund budget as follows:

Building Improv #686-3086-73-00 Improvements $ 75,000

PASSED, APPROVED, AND ADOPTED THE 6th DAY OF SEPTEMBER 2005.

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, CAROLYNN PETRU, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2005- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on September 6, 2005.

_____________________________

CITY CLERK

CITY OF RANCHO PALOS VERDES