TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DIRECTOR OF FINANCE AND INFORMATION TECHNOLOGY
DATE: SEPTEMBER 6, 2005
SUBJECT: FY04-05 CONTINUING APPROPRIATIONS
Staff Coordinator: Kathryn Downs, Deputy Director of Finance and Information Technology
RECOMMENDATION:
1) Adopt Resolution No. 2005- , amending Resolution No. 2005-53, the budget appropriation for FY05-06, to continue certain expenditure appropriations from FY04-05.
2) Adopt Resolution No. 2005- , amending Resolution No. 2004-45, the budget appropriation for FY04-05, to reduce the budget for continuing appropriations that will be rebudgeted and included in the FY05-06 budget.
EXECUTIVE SUMMARY:
This is an annually recurring staff report (with accompanying resolution) for the sole purpose of ensuring budgetary compliance for FY05-06. Because all of the proposed continued appropriations were included in the FY04-05 budget, there is no fiscal impact on the estimated fund balances presented with the FY05-06 budget. Therefore, the Schedule of Estimated General Fund Reserves as of June 30, 2006 has not been reduced.
BACKGROUND AND DISCUSSION:
At the end of each fiscal year, it is necessary to prepare a summary of budgeted appropriations that must be carried over to the next fiscal year. The attached list of FY04-05 continuing appropriations (Attachment A) identifies projects that were included in the FY04-05 budget, but were not completed by June 30, 2005.
The majority of the continuing appropriation items relate to ongoing Public Works projects. Many of these projects are historically performed in the summer months to avoid the rainy season (i.e. street overlay projects and storm drain projects) or are large projects that take several years to complete (i.e. Point Vicente Interpretive Center Expansion Project). City staff anticipates that the majority of these projects will be completed during FY05-06. However, in some instances, completion will not necessarily occur until after June 30, 2006. In these instances it will probably be necessary to carry over remaining budget amounts to FY06-07 as a part of next year’s continuing appropriations.
Staff reviewed all projects budgeted in FY04-05 during the course of preparing the City’s FY05-06 budget. Staff also recently reviewed the status of FY04-05 expenditures and determined that some amounts previously budgeted in FY04-05 (and expected to be expended prior to fiscal year end) were not actually expended prior to June 30, 2005. These unspent appropriations must be carried over to FY05-06 as continuing appropriations to ensure budgetary compliance.
Staff included the entire amount of budgeted appropriations for FY04-05, including the amount requested for continuance, in the FY04-05 column of the 2005 Five-Year Financial Model that was prepared in conjunction with the FY05-06 budget. Therefore, estimated beginning fund balances presented with the FY05-06 budget were already reduced by the amount of the proposed continuing appropriations. Approval of these continuing appropriations will not change estimated ending fund balances at June 30, 2006.
The list of FY04-05 continuing appropriations (Attachment A) itemizes each project for which staff recommends a continuation of the appropriation into FY05-06. A brief description of each item is provided.
FISCAL IMPACT:
As described previously, the proposed continuing appropriations will have no impact on the estimated (budgeted) fund balance at June 30, 2006 for any of the City’s funds. Therefore, the Schedule of Estimated General Fund Reserves as of June 30, 2006 has not been reduced. The first resolution merely authorizes increasing the FY05-06 budget for each of the continuing appropriations listed in Attachment A. The second resolution authorizes decreasing the FY04-05 budget for the same appropriations.
Respectfully submitted,
Dennis McLean
Director of Finance and Information Technology
Reviewed:
Les Evans
City Manager
RESOLUTION NO. 2005 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, AMENDING RESOLUTION 2004-45, THE BUDGET APPROPRIATION
FOR FY04-05, TO REDUCE THE BUDGET FOR THE APPROVED CONTINUING APPROPRIATIONS
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and
WHEREAS, on June 1, 2004, the City Council of the City of Rancho Palos Verdes adopted Resolution 2004-45, approving a spending plan and authorizing a budget appropriation for FY04-05: and
WHEREAS, certain projects included in the FY04-05 budget will be carried over as continuing appropriations to FY05-06 (listed in the attached Exhibit A); and
WHEREAS, the City Council desires that the FY04-05 budget be reduced for each of the continuing appropriations carried over to FY05-06.
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:
The following adjustments be made to the FY04-05 budget per the attached Exhibit A:
Decrease the General fund budget as follows:
RPV Channel 33 #101-1006-94-10 Equipment Replacement Chg $ 47,430
Personnel #101-1011-32-00 Professional/Technical $ 8,483
Emergency Prep #101-1026-32-00 Professional/Technical $ 30,000
Finance #101-2020-32-00 Professional/Technical $ 62,806
Information Tech #101-2030-32-00 Professional/Technical $ 30,000
Information Tech #101-2030-94-10 Equipment Replace Chgs $ 66,000
Public Works Adm #101-3001-32-00 Professional/Technical $ 40,000
Traffic Mgt #101-3006-43-00 Maintenance $ 29,000
Storm Wtr Quality #101-3007-43-00 Maintenance $ 20,000
Building Maint #101-3008-43-00 Maintenance $ 25,551
Parks/Trails Maint #101-3009-43-00 Maintenance $ 57,000
Planning #101-4001-32-00 Professional/Technical $ 207,000
Recreation PVIC #101-5060-44-20 Vehicle & Equipment Rental $ 2,000
Recreation PVIC #101-5060-61-00 Supplies $ 10,000
Recreation PVIC #101-5060-62-00 Purchases For Resale $ 40,000
Funding Transfer #101-6000-91-00 To St Maint for Arterial Slurry $ 320,000
Funding Transfer #101-6000-91-00 To CIP for PVIC $ 350,000
Funding Transfer #101-6000-91-00 To CIP for Storm Drain Lining $ 472,000
Decrease the Street Maintenance fund budget as follows:
Street Maintenance #202-3002-32-00 Professional/Technical $ 60,000
Street Maintenance #202-3002-43-00 Maintenance $ 260,000
Decrease the Community Development Block Grant fund budget as follows:
Capital Projects #310-3091-32-00 Professional/Technical $ 79,000
Decrease the Waste Reduction fund budget as follows:
Funding Transfer #213-3013-91-00 To CIP for PVIC $ 50,000
Decrease the Proposition C fund budget as follows:
Funding Transfer #215-3015-91-00 To CIP for Arterial Overlay $ 400,000
Funding Transfer #215-3015-91-00 To CIP for Pvt Mgt Pgm Update $ 20,000
Decrease the Public Safety Grants fund budget as follows:
CLEEP Tech Equip #217-2017-69-00 Miscellaneous $ 45,816
Decrease the Habitat Restoration fund budget as follows:
Re-Veg & Maint #222-3022-73-00 Improvements $ 220,500
Decrease the Measure A Maintenance fund budget as follows:
Funding Transfer #224-3024-91-00 To CIP for Forrestal Impr $ 275,000
Funding Transfer #224-3024-91-00 To CIP for Open Space Acq $ 128,622
Decrease the Abalone Cove Sewer Maintenance District fund budget as follows:
Maintenance #225-3025-73-00 Improvements $ 29,058
Decrease the Capital Improvement Projects fund budget as follows:
Admin/Maintenance #330-3030-32-00 Professional/technical $ 120,000
Admin/Maintenance #330-3030-43-00 Improvements $1,445,000
Storm Drains #330-3032-32-00 Professional/technical $ 49,877
Storm Drains #330-3032-73-00 Improvements $ 472,000
Park Improv #330-3033-71-00 Land Acquisition $1,000,000
Park Improv #330-3033-73-00 Improvements $2,308,000
Sewer Improv #330-3035-32-00 Professional/technical $ 18,000
Decrease the Quimby fund budget as follows:
Funding Transfer #334-3034-91-00 To CIP for PVIC $ 492,511
Decrease the EET fund budget as follows:
Funding Transfer #338-3038-91-00 To CIP for PVIC $ 579,212
Decrease the Measure A Capital fund budget as follows:
Funding Transfer #339-3039-91-00 To CIP for PVIC $ 182,946
Decrease the Roadway Beautification fund budget as follows:
Funding Transfer #342-3042-91-00 To CIP for PVIC $ 347,228
Decrease the Equipment Replacement fund budget as follows:
Computer Equip #681-2082-75-20 Computer Equipment $ 247,919
Vehicles #681-3081-76-00 Vehicles $ 75,000
Furniture & Equip #681-6083-75-10 Furniture & Equipment $ 152,600
Decrease the Building Replacement fund budget as follows:
Building Improv #686-3086-73-00 Improvements $ 75,000
PASSED, APPROVED, AND ADOPTED THE 6th DAY OF SEPTEMBER 2005.
___________________________
MAYOR
ATTEST:
______________________
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, CAROLYNN PETRU, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2004- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on September 6, 2005.
_____________________________
CITY CLERK
CITY OF RANCHO PALOS VERDES
RESOLUTION NO. 2005-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, AMENDING RESOLUTION 2005-53, THE BUDGET APPROPRIATION
FOR FY05-06, TO INCREASE THE BUDGET FOR THE APPROVED CONTINUING APPROPRIATIONS
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and
WHEREAS, on May 31, 2005, the City Council of the City of Rancho Palos Verdes adopted Resolution 2005-53, approving a spending plan and authorizing a budget appropriation for FY05-06: and
WHEREAS, certain project expenditures included in the FY04-05 budget were not completed by fiscal year end; and
WHEREAS, the City Council has determined that each of these specific project expenditures (listed in the attached Exhibit A) should be completed in FY05-06; and
WHEREAS, the carryover of these items will not change the estimated (budgeted) ending fund balances at June 30, 2006;
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:
The following adjustments be made to the FY05-06 budget per the attached Exhibit A:
Increase the General fund budget as follows:
RPV Channel 33 #101-1006-94-10 Equipment Replacement Chg $ 47,430
Personnel #101-1011-32-00 Professional/Technical $ 8,483
Emergency Prep #101-1026-32-00 Professional/Technical $ 30,000
Finance #101-2020-32-00 Professional/Technical $ 62,806
Information Tech #101-2030-32-00 Professional/Technical $ 30,000
Information Tech #101-2030-94-10 Equipment Replace Chgs $ 66,000
Public Works Adm #101-3001-32-00 Professional/Technical $ 40,000
Traffic Mgt #101-3006-43-00 Maintenance $ 29,000
Storm Wtr Quality #101-3007-43-00 Maintenance $ 20,000
Building Maint #101-3008-43-00 Maintenance $ 25,551
Parks/Trails Maint #101-3009-43-00 Maintenance $ 57,000
Planning #101-4001-32-00 Professional/Technical $ 207,000
Recreation PVIC #101-5060-44-20 Vehicle & Equipment Rental $ 2,000
Recreation PVIC #101-5060-61-00 Supplies $ 10,000
Recreation PVIC #101-5060-62-00 Purchases For Resale $ 40,000
Funding Transfer #101-6000-91-00 To St Maint for Arterial Slurry $ 320,000
Funding Transfer #101-6000-91-00 To CIP for PVIC $ 350,000
Funding Transfer #101-6000-91-00 To WQFP for Storm Drain Lining $ 472,000
Increase the Street Maintenance fund budget as follows:
Street Maintenance #202-3002-32-00 Professional/Technical $ 60,000
Street Maintenance #202-3002-43-00 Maintenance $ 260,000
Increase the Community Development Block Grant fund budget as follows:
Capital Projects #310-3091-32-00 Professional/Technical $ 79,000
Increase the Waste Reduction fund budget as follows:
Funding Transfer #213-3013-91-00 To CIP for PVIC $ 50,000
Increase the Proposition C fund budget as follows:
Funding Transfer #215-3015-91-00 To CIP for Arterial Overlay $ 400,000
Funding Transfer #215-3015-91-00 To CIP for Pvt Mgt Pgm Update $ 20,000
Increase the Public Safety Grants fund budget as follows:
CLEEP Tech Equip #217-2017-69-00 Miscellaneous $ 45,816
Increase the Habitat Restoration fund budget as follows:
Re-Veg & Maint #222-3022-73-00 Improvements $ 220,500
Increase the Measure A Maintenance fund budget as follows:
Funding Transfer #224-3024-91-00 To CIP for Forrestal Impr $ 275,000
Funding Transfer #224-3024-91-00 To CIP for Open Space Acq $ 128,622
Increase the Abalone Cove Sewer Maintenance District fund budget as follows:
Maintenance #225-3025-73-00 Improvements $ 29,058
Increase the Capital Improvement Projects fund budget as follows:
Admin/Maintenance #330-3030-32-00 Professional/technical $ 120,000
Admin/Maintenance #330-3030-43-00 Improvements $1,445,000
Storm Drains #330-3032-32-00 Professional/technical $ 49,877
Park Improv #330-3033-71-00 Land Acquisition $1,000,000
Park Improv #330-3033-73-00 Improvements $2,308,000
Sewer Improv #330-3035-32-00 Professional/technical $ 18,000
Increase the Quimby fund budget as follows:
Funding Transfer #334-3034-91-00 To CIP for PVIC $ 492,511
Increase the EET fund budget as follows:
Funding Transfer #338-3038-91-00 To CIP for PVIC $ 579,212
Increase the Measure A Capital fund budget as follows:
Funding Transfer #339-3039-91-00 To CIP for PVIC $ 182,946
Increase the Roadway Beautification fund budget as follows:
Funding Transfer #342-3042-91-00 To CIP for PVIC $ 347,228
Increase the Water Quality Flood Protection fund budget as follows:
Storm Drain Lining #501-3052-73-00 Improvements $ 472,000
Increase the Equipment Replacement fund budget as follows:
Computer Equip #681-2082-75-20 Computer Equipment $ 247,919
Vehicles #681-3081-76-00 Vehicles $ 75,000
Furniture & Equip #681-6083-75-10 Furniture & Equipment $ 152,600
Increase the Building Replacement fund budget as follows:
Building Improv #686-3086-73-00 Improvements $ 75,000
PASSED, APPROVED, AND ADOPTED THE 6th DAY OF SEPTEMBER 2005.
___________________________
MAYOR
ATTEST:
______________________
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, CAROLYNN PETRU, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2005- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on September 6, 2005.
_____________________________
CITY CLERK
CITY OF RANCHO PALOS VERDES