SEPTEMBER 6, 2005 GEOGRAPHIC INFORMATION SYSTEM – PHASE 2 SEPTEMBER 6, 2005 GEOGRAPHIC INFORMATION SYSTEM – PHASE 2 SEPTEMBER 6, 2005 GEOGRAPHIC INFORMATION SYSTEM – PHASE 2

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DENNIS McLEAN, DIRECTOR OF FINANCE AND INFORMATION TECHNOLOGY

DATE: SEPTEMBER 6, 2005

SUBJECT: GEOGRAPHIC INFORMATION SYSTEM – PHASE 2

RECOMMENDATION

  1. Approve the attached GIS software licensing agreements (Quotation # 20195007) between the City of Rancho Palos Verdes and Environmental Systems Research Institute ("ESRI").
  2. Approve the First Amendment to Professional Services Agreement ("PSA") between Palos Verdes on the Net ("PVNET") and the City of Rancho Palos Verdes (the "City").
  3. Direct Staff to proceed with implementation of the proposed Phase 2 of the City’s geographical informational system.

EXECUTIVE SUMMARY

The acquisition of new color digital orthophotographic (aerial) maps in 2003, at a cost of about $75,000, served as the platform for the City’s geographical information system (commonly referred to as "GIS System"). During Spring 2004, PVNET developed a GIS internship program to assist the City with the development of the City’s GIS System. During 2004 and 2005, City Staff of the Planning, Building and Code Enforcement, Public Works and Finance & Information Technology departments worked together with PVNET, the City’s IT consultant, to develop an overall strategy and began the implementation of the City’s GIS System. PVNET retained two adult GIS Technicians who led the initial implementation of the City’s GIS System.

PVNET has developed many GIS theme layers (i.e. aerial photos, parcel shape files, street maps, parcel zoning maps and hazard mitigation maps) during the initial implementation of the City’s GIS System. The initial implementation of the GIS System has cost about $91,000, including an interim GIS server, training and the preparation of large maps for presentations at public meetings. The estimated cost of the proposed Phase 2 of the City’s GIS System would be about $112,000 ($50,000 for theme layer development and $62,000 for hardware and software). Upon completion of implementation of the proposed Phase 2 of the City’s GIS System, the estimated cost that would be capitalized and depreciated would be approximately $278,000, including an upgrade of the GIS server and software ($73,000), theme layer development ($130,000) and the aerial photos ($75,000). The cost of hardware and software, GIS theme layer development and the aerial photos is capitalized and depreciated in accordance with generally accepted accounting principles. Accordingly, all of the departments budgeted within the General Fund are assessed an Equipment Replacement interfund charge for the amount of the annual depreciation that provides the accumulation of funds for replacement of hardware, software and aerial photos.

The FY05-06 budget includes about $42,200 for on-going support of the GIS system, including about $13,000 for annual software support and maintenance in the Information Technology program in the General Fund (not to be capitalized). The annual support and maintenance expenditures will enable customer user support, software upgrades and program licensing support. The FY05-06 budget includes an appropriation of $29,200 for support of the City’s GIS system by PVNET’s GIS Technicians. PVNET’s GIS Technicians will periodically update parcel data and GIS layers (including parcel boundaries, zoning overlay districts and NCCP boundaries) and integrate future GIS layers (i.e. sewers, storm drains and trail maps) into the City’s GIS System and train City Staff.

No budget adjustment is necessary to complete the proposed Phase 2 of the City’s GIS implementation during FY05-06. The remaining FY04-05 budget includes an appropriation of $112,000 for completion of the proposed Phase 2 of the City’s GIS system. Staff will recommend the carryover of the remaining FY04-05 budget for the City’s GIS System to FY05-06 as a continuing appropriation. Notwithstanding the capital cost of the proposed Phase 2 of the City’s GIS System ($112,000), the estimated total annual operating cost during FY05-06 would be about $106,000 ($42,200 budgeted in the Information Technology program and a charge for future equipment replacement of about $64,000 to many departments in the General Fund), to operate the City’s GIS System. The cost of the City’s GIS System is included in the 2005 Five-Year Financial Model.

Subject to the approval of the attached GIS software licensing agreements between the City and ESRI and the City Council’s direction to proceed, Staff and PVNET will proceed with Phase 2 of the implementation of the City’s GIS System. Phase 2 of the GIS implementation includes an upgrade of the GIS Server, licensing of various GIS software to enable Staff and PVNET’s GIS Technicians to further develop GIS layers, make GIS presentations at City Council and Planning Commission meetings and development of the GIS layer of the City’s storm drain system. The project budget for the proposed Phase 2 of the GIS implementation is attached as Exhibit A - Project Budget - Phase 2 of GIS Implementation.

The City and PVNET executed a Professional Services Agreement, dated September 2, 1998 regarding the upgrade and maintenance of the City’s information technology system. PVNET continues to maintain the City’s entire information technology system. The $55/hour fee rate charged for services provided by Ted Vegvari, acting in the capacity of the City’s IT Advisor, as well as the $40/hour fee rate charged for services provided by PVNET’s Technicians, is substantially below customary technology professional service rates as well as the cost of performing day to day services in house. The attached First Amendment To The Professional Services Agreement between PVNET and the City serves to incorporate implementation of the proposed Phase 2 of the City’s GIS System with existing services that are performed by PVNET.

BACKGROUND AND DISCUSSION:

On March 18, 2003, the City Council authorized the Mayor and City Clerk to execute a professional services agreement with Stewart Geo Technologies, Inc. ("SGT"). The scope of SGT’s services included the preparation of new color digital orthophotographic (aerial) maps that have been used to complete the City’s NCCP and become the platform for the City’s geographical information system (commonly referred to as "GIS System") for a cost of about $75,000. SGT delivered the electronic version of the following maps for the entire City during early 2004:

During 2004 and 2005, City Staff of the Planning, Building and Code Enforcement, Public Works and Finance & Information Technology departments worked together with PVNET, the City’s IT consultant, to develop an overall strategy and began the implementation of the City’s GIS System.

Palos Verdes on the Net GIS Internship Program – Initial Implementation of City’s GIS System

During Spring 2004, PVNET developed a GIS internship program to assist the City with the development of the City’s GIS System. PVNET retained two adult GIS Technicians who led the development of PVNET’s GIS internship program and the initial implementation of the City’s GIS System.

PVNET has developed several GIS Theme Layers and corrected and integrated the following GIS Data Layers during the initial implementation of the City’s GIS System:

  1. Aerial Photos of the entire City;
  2. Alignment of Parcel Shape Files with the Aerial Photos;
  3. Development of the parcel database for the entire City and linkage with the Parcel Shape Files;
  4. Alignment of the Elevation Contour Files with the Aerial Photos and Parcel Shape Files;
  5. Alignment of the City boundary with the Aerial Photos, Parcel Shape Files and Elevation Contour Files;
  6. Acquisition and integration of the parcel shape files of properties located in neighboring cities that are within 500 feet of the City’s boundary to enable public noticing;
  7. Alignment of both public and private City streets, identification of street names, street centerlines and intersections;
  8. Zoning designation for each Parcel Shape File;
  9. Began the development of the official zoning map of the City, including overlay districts, equestrian districts, coastal setback areas and moratorium area;
  10. Identification of the location of the personal residences of City Council members and Planning Commission members to enable determination of 500 ft. distances from proposed projects under consideration that members may vote upon; and
  11. Obtained or developed of the GIS Layers that were included in the City’s Hazard Mitigation Plan adopted by the City Council during November 2004, namely Fire Hazard, Tsunami, Earthquake, Landslide and Critical Facilities; and
  12. Developed GIS layers of the City’s original Conceptual Trails Plan.

Additionally, PVNET GIS Technicians recently assisted Staff and the Barbara Dye, executive Director of the Palos Verdes Peninsula Land Conservancy, with the development of GIS information and acreage calculations for the NCCP preserve.

PVNET’s GIS Technicians have performed GIS services at an hourly rate of $40 per hour in accordance with the Professional Services Agreement between PVNET and the City, dated September 2, 1998.

FY04-05 Budget – City’s GIS System

The merits and the initial implementation plan for the City’s GIS System were discussed between Staff and the City Council over a year ago during the FY04-05 budget workshop. At the conclusion of the discussion, the City Council directed Staff to proceed with the initial implementation of a GIS System.

PVNET has performed GIS services during the initial implementation of the GIS System at a cost of about $91,000 during FY04-05. In addition to the development of the theme layers described above, the cost of the initial implementation included an interim GIS server, training, the preparation of large maps for presentations at public meetings and GIS services performed by professional consultants that will lead to the development of storm drain and sewer theme layers.

The remaining FY04-05 budget includes an appropriation of $112,000 for completion of the initial implementation of the City’s GIS system. Staff will recommend the carryover of the remaining FY04-05 budget for the City’s GIS System to FY05-06 as a continuing appropriation.

Upon completion of implementation of Phase 2 of the City’s GIS System, the estimated total cost would be approximately $278,000, as follows:

FY03-04

FY04-05

FY05-06

Actual

Estimated

Estimated

Total Thru

Capitalized

Capitalization

Capitalization

FY05-06

Digital Aerial Maps

$75,358

$0

$0

$75,358

Theme Layer Development

$0

$79,775

$50,000

$129,775

Hardware & Software

$0

$11,475

$62,000

$73,475

Total

$75,358

$91,250

$112,000

$278,608

FY05-06 Budget – City’s GIS System

The FY05-06 budget includes about $42,200 for on-going support of the GIS system, including about $13,000 for annual software support and maintenance (not to be capitalized). The annual support and maintenance expenditures will enable customer user support, software upgrades and program licensing support. The FY05-06 budget includes an appropriation of $29,200 for support of the City’s GIS system by PVNET’s GIS Technicians. PVNET’s GIS Technicians will periodically update parcel data and GIS layers (including parcel boundaries, zoning overlay districts and NCCP boundaries) and integrate future GIS layers (i.e. sewers, storm drains and trail maps) into the City’s GIS System and train City Staff.

Proposed Phase 2 – Implementation of City’s GIS System

Subject to the approval of the attached GIS software licensing agreements between the City and ESRI and the City Council’s direction to proceed, Staff and PVNET will proceed with Phase 2 of the implementation of the City’s GIS System. A brief overview of the proposed Phase 2 follows:

Hardware, Software And Other Technology

A - Server Upgrade and Installation of ESRI ArcIMS Software - ($18,500 appropriation included in FY04-05 implementation budget expected to be carry forward to FY05-06) The proposed Phase 2 includes the conversion of an existing interim server to become the dedicated GIS Server, as well as the installation of ArcIMS server software. The ArcIMS software will enable any City Hall network user to access the GIS System using Internet Explorer web browser software from their respective computer workstation.

The upgraded GIS Server will have a mirrored raid drive system and provide sufficient storage space for all common types of GIS related data –such as the addition and linkage of future Public Work’s storm drain and sewer video files linked to GIS data. It can also be further upgraded with additional RAM memory and hard drive capacity, to allow for growth of the City’s GIS System.

B – (2) Concurrent ESRI Arcview Software Licenses – ($6,300 appropriation included in FY04-05 implementation budget expected to be carry forward to FY05-06) - Installation of the software onto designated City Hall workstations to enable creation of GIS presentations (i.e. Planning Commission and City Council presentations), minor revisions of GIS layers (i.e. parcel data) and creation of links of informational databases (i.e. traffic data). The two concurrent licenses will enable two City Hall users to use Arcview software concurrently.

C – ESRI Arcinfo And ArceEditor Software License - ($21,000 appropriation included in FY04-05 implementation budget expected to be carry forward to FY05-06) - Installation of the software on designated workstations to enable creation of GIS layers (i.e. city-owned trees) or integration of GIS layers prepared by professional consultants (i.e. sewer and storm drain systems).

D - Large Document Scanner - ($12,500 appropriation included in FY04-05 implementation budget expected to be carry forward to FY05-06) - Purchase and installation of a scanner capable of digitizing plans and drawings up to 24" x 36" to enable electronic archival and data storage and linking plans to the parcel data contained in the GIS System. The scanner will enable the archival of plans and drawings currently stored exclusively in a couple offices in the Planning, Building and Code Enforcement department as well as Public Works plans and drawings.

E - Secured Connection Between City Hall And Hesse Park To Enable Real-Time GIS Queries And Presentations – ($3,500 appropriation included in FY04-05 implementation budget expected to be carry forward to FY05-06) - Installation of hardware and software to enable a secure real time connection of a laptop computer and projector that is used for presentations during Planning Commission and City Council meetings at Hesse Park to the City Hall network. The secure connection would enable Staff to access the GIS System server located at City Hall with the laptop computer used at Hesse Park to make real time queries of GIS data (i.e. a request to review the zoning designation and overlay districts of a certain parcel, a request to view the Aerial Photo and Parcel Shape File of a certain parcels).

The City’s GIS System used by City Hall users is confidential and located physically behind firewalls. A secure encrypted connection over DSL to the GIS Server to/from Hesse Park will allow the GIS System to be used during City Council and Planning Commission meetings. The connection will be limited to the bandwidth of the DSL connection, but will be adequate for most presentations and preprogrammed queries of the City’s GIS System.

F - ESRI Software Support & Maintenance - ($13,000 appropriation included in FY05-06 budget) - Annual software support and maintenance that will enable customer user support, software upgrades and program licensing support.

GIS Services

G - Additional GIS layers – ($50,000 appropriation included in FY05-06 budget) - Development of additional GIS layers, including the sewer inventory, storm drain inventory, City-owned tree inventory as well as linking additional parcel data with parcel shape files. The Public Works department is currently proceeding with the development of the storm drain inventory GIS layer being prepared by outside engineering consultants at a cost of about $25,000. The Director of Planning, Building and Code enforcement believes that the development of a comprehensive GIS layer for the City’s NCCP could be partially paid for with grant monies.

H - GIS Installation, General User Training, On-Demand GIS Project, Presentation Development and Maintenance of the GIS System – ($29,200 appropriation included in FY05-06 budget) - PVNET would upgrade the GIS server, install ESRI software, conduct and/or coordinate Staff user training, update the GIS System, perform on-demand project development and maintain the GIS System.

The project budget for Phase 2 of the GIS implementation is attached as Exhibit A - Project Budget - Phase 2 of GIS Implementation.

Future GIS – Phase 3

As stated previously, City Staff of the Planning, Building and Code Enforcement, Public Works and Finance & Information Technology departments worked together with PVNET over two years to develop an overall strategy of the City’s GIS System. Although Phase 3 is subject to further refinement, a future presentation to the City Council and budgetary review, the vision includes:

Staff expects to present an overview of the Phase 3 plan in approximately one year.

Integration Of The City’s GIS System With Other Agencies

The development of GIS Systems across the country, the State of California, the County and neighboring communities is currently de-centralized. Staff expects to continue to participate in the SBCOG GIS Working Group. The SBCOG GIS Working Group is currently attempting to develop a South Bay regional street map and street centerline map for public use. Although the vision of GIS integration among neighboring cities is worthwhile, especially for disaster management, integration between agencies is not completely practical at this time.

First Amendment of Professional Services Agreement Between PVNET And City

The City and PVNET executed a Professional Services Agreement, dated September 2, 1998 regarding the upgrade and maintenance of the City’s information technology system. PVNET continues to maintain the City’s entire information technology system. PVNET staff performs the following services:

PVNET Technical Staff currently provides services at an hourly rate of $40 per hour. Ted Vegvari provides Advisory services at an hourly rate of $55 per hour. The services described immediately above are performed by PVNET Technical Staff based upon the following estimate of annual full time equivalent units ("FTE’s"):

Estimated FTE's

Maintenance of the City’s website

0.75

Maintenance of the City hall information technology system

1.25

Maintenance of the City’s GIS System

0.25

Advisory services performed by Ted Vegvari

0.25

Total estimated FTE's

2.50

FY05-06 estimated cost of services expected to be provided by PVNET

$240,000

Estimated hourly rate per FTE

$46.15

The $55/hour fee rate charged for services provided by Ted Vegvari, acting in the capacity of the City’s IT Advisor, as well as the $40/hour fee rate charged for services provided by PVNET’s Technicians, is substantially below customary technology professional service rates as well as the cost of performing day to day services in house. The attached First Amendment To The Professional Services Agreement between PVNET and the City serves to incorporate implementation of the proposed Phase 2 of the City’s GIS System with existing services that are performed by PVNET.

Survey Of South Bay Council Of Government Member Cities – Estimated Annual Cost Of Operating GIS System

PVNET’s GIS Technicians have participated in the South Bay Council Of Governments (SBCOG) GIS Working Group for about one year. Based upon an informal survey of SBCOG GIS Working Group members and other cities in California, the estimated annual cost of a GIS system appears to be about $300,000-$500,000. Some cities utilize GIS service providers that generally provide view capability of parcels and streets only at a cost of about $25,000-$50,000 annually.

FISCAL IMPACT

No budget adjustment is necessary to complete the proposed Phase 2 of the City’s GIS implementation during FY05-06. The remaining FY04-05 budget includes an appropriation of $112,000 for completion of the proposed Phase 2 of the City’s GIS system. Staff will recommend the carryover of the remaining FY04-05 budget for the City’s GIS System to FY05-06 as a continuing appropriation. Notwithstanding the capital cost of the proposed Phase 2 of the City’s GIS System ($112,000), the estimated total annual operating cost during FY05-06 would be about $106,000 ($42,200 budgeted in the Information Technology program and a charge for future equipment replacement of about $64,000 to many departments in the General Fund), to operate the City’s GIS System as follows:

FY05-06 budget, annual software license, support and maintenance

$13,000

FY05-06 budget, support of the City’s GIS system by PVNET’s GIS Technicians

$29,000

Estimated FY05-06 interfund charge by Equipment Replacement Fund to the General Fund for the replacement of Aerial Photos, Theme Layer Development and Hardware and Software

$64,000

Total estimated FY 05-06 General Fund expenditure - City's GIS System

$106,000

The Estimated FY05-06 interfund charge to the General Fund by Equipment Replacement Fund for the replacement of Aerial Photos and Theme Layer Development is based upon depreciation over five years. Computer hardware and software is depreciated over three years in accordance with the City’s accounting policies. The interfund charge enables the accumulation of funds for the replacement of the Aerial Photos, Theme Layer Development and Hardware and Software. Staff believes that Aerial Photos should be replaced about every 5-10 years. The cost of the City’s GIS System is included in the 2005 Five-Year Financial Model.

Respectfully submitted,

Dennis McLean

Director of Finance and Information Technology

Reviewed,

Les Evans

City Manager

Attachments:

Exhibit A - Project Budget - Phase 2 of GIS Implementation

ESRI Quotation # 20195007 (including terms and conditions of software licensing)

Computer Network Services Agreement, dated September 2, 1998

First Addendum To Computer Network Services Agreement

FIRST ADDENDUM TO COMPUTER NETWORK SERVICES AGREEMENT

 

This First Addendum to the Computer Network Service Agreement (the "First Addendum"), dated September 6, 2005, is entered into by and between the City of Rancho Palos Verdes, a municipal corporation (the "City"), and Palos Verdes on the NET, Computer Technology Center, a California nonprofit public benefit corporation ("Consultant") as follows:

RECITALS:

  1. City and Consultant entered into a Computer Network Services Agreement (the "Agreement"), dated September 2, 1998, regarding the installation, maintenance, on-going training and support services of the City’s Information Technology system.
  2. Consultant continues to provide services in accordance with the Agreement.
  3. City and Consultant wishes to amend the Agreement pursuant to the terms and conditions contained in this First Addendum. Except as amended by this First Addendum, all other provisions of the Agreement shall remain in effect.
  4. City desires for Consultant to implement Phase 2 of the City’s geographic information system (hereafter "GIS System"), including the upgrade of a dedicated server, installation of the ESRI ArcIMS server-based software to enable access to the GIS server by City Hall network users, installation of a multi-user desktop software for concurrent use and any other necessary GIS desktop software, to provide on-going training, support and consulting services regarding the GIS System and to develop, or assist City staff with the development of certain database and graphical theme layers for the City’s GIS System, the combination which hereafter shall be referred to as the GIS System.
  5. Consultant shall provide GIS services described herein pursuant to this First Addendum to Computer Services Agreement.

 

AGREEMENT:

NOW, THEREFORE, in mutual consideration of the foregoing and for other good

and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree to revise the Computer Network Services Agreement (the "Agreement"), dated September 2, 1998, as follows:

Section 1. The Agreement is amended by adding the following Section 1, entitled "Definitions," and by renumbering the successive sections of the Agreement accordingly:

Section 1. Definitions.

City’s Information Technology System. The City’s entire electronic data, voice and video system, including, but not limited to servers, workstations, monitors, printers, switches, cabling, phone handsets, software, data, data storage and other devices and software integrated into the Information Technology ("IT") System. The City’s IT System excludes, copiers, FAX devices and cellular phones.

Consultant’s IT Professional Staff. Consultant’s Professional IT Staff includes IT professional staff members technically trained and proficient in the tasks of performing services and support of the City’s IT System and Consultant’s Executive Director, Ted Vegvari. Consultant’s IT Professional Staff does not include adult volunteers and student interns.

GIS Server. Upon completion of the upgrade of the GIS server, the dedicated GIS Server, including the Windows 2000 Server operating system software and the ArcIMS server software site license will enable City Hall network users and Consultant’s IT Professional Staff to access the GIS layers residing on the server using Microsoft ("MS") browser software.

GIS Layers. All of the City’s existing GIS layer maps, including the parcel shape files, parcel data, the boundary map of the City, aerial maps, contour maps, parcel zoning maps, street maps, street centerline maps, hazard mitigation plan maps and all other GIS Layers subsequently developed and installed onto the GIS Server.

GIS Desktop Software. A concurrent, multi-user ArcView site license, the ARCINFO floating license and one ArcEditor license and other necessary software to enable City Hall users and Consultant’s IT Professional Staff to make modifications and updates of GIS Data Layers, develop customized GIS Data Layer files for project use and presentations at public meetings and view GIS Data Layers using City Hall workstations.

GIS Services. The performance of all GIS services described in this Agreement, or as modified hereafter in accordance with this Agreement, including, but limited to implementation of Phase 2 of the GIS System, maintenance of the GIS System, providing ongoing user training and support services and the development and revision of GIS Layers.

Section 2. Section 1 of the Agreement, entitled "Engagement and Performance of GIS Services" is hereby amended to add the following provisions:

Engagement and Performance of GIS Services.

The City hereby engages Consultant and the Consultant hereby accepts such engagement to perform GIS Services as follows:

  1. Implementation of Phase 2 of the GIS System. Consultant shall perform the implementation of the GIS System, including, but not limited to, the upgrade of the GIS Server, installation of the ESRI ArcIMS server-based software to enable access to the GIS Server by City Hall staff users and Consultant’s IT Professional Staff, installation of GIS Layers, installation of GIS Desktop Software and to provide initial training, support and consulting services regarding the GIS System.
  2. Maintenance of GIS System. Consultant shall maintain the GIS System, including ant future upgrades of the GIS Server, GIS Desktop Software and GIS Layers. Maintenance services, shall include, but not be limited to:
    1. GIS Server. "Normal GIS Server Maintenance" shall include, but not be limited to, daily and weekly back-up of the operating system and GIS Layer files, periodic review of log files and server performance, checking the event and server logs for indications of problems, changing security rights, modifying service parameters, verifying hard drive space availability and routine troubleshooting as necessary. Normal GIS Server Maintenance does not include upgrades of the operating system (i.e. installation of service packs), hardware and ESRI ArcIMS server software (i.e. new versions of server software). Consultant shall perform upgrades of operating system, hardware and new versions of ESRI ArcIMS server software as directed by the City in accordance with a plan and fee as mutually agreed to by City and Consultant.
    2. GIS Desktop Software. "Normal GIS Desktop Software Maintenance" shall include, but not be limited to necessary, routine troubleshooting of all GIS Desktop Software to enable City Hall users and Consultant’s IT Professional Staff with normal functional use of the GIS System. Normal GIS Desktop Software Maintenance does not include the installation of necessary upgrades of ESRI ArcView, ArcEditor and ArcINFO software (i.e. new versions and service packs of software). Consultant shall perform upgrades of GIS Desktop Software and hardware as directed by the City in accordance with a plan and fee as mutually agreed to by City and Consultant.
    3. GIS Layers. "Normal GIS Layer Maintenance" shall include, but not be limited to, periodic data back-up, periodic verification of data integrity, installation and configuration of new GIS Layers and necessary routine troubleshooting to enable City Hall users normal functional use of the GIS System. Normal GIS Layers Maintenance does not include the development and/or significant revisions of GIS Layers.
      1. Ongoing User Training and Support Services. Consultant shall provide necessary ongoing user training and support services as requested by the City. Ongoing user training support services shall be performed by Consultant’s IT Professional Staff, or a qualified GIS System technician under the direction of the Consultant. Consultant will respond to requests for emergency support within four (4) business hours following receipt of the request and non-emergency support by 7:30 a.m. the second day following receipt of the request. Both the City’s Director of Finance and Information Technology, or respective designee, and the Consultant shall mutually agree whether or not a request for training and support is deemed an emergency.
      2. Development and Revision of GIS Layers. Consultant shall develop, modify and/or revise City’s GIS Layers in accordance with a price, terms, specifications and the completion date as agreed to between Consultant and City, in writing.

Section 3. Section 2 of the Agreement, entitled "Fees," is hereby amended to read as follows:

Section 2. Fees.

The City shall pay fees to Consultant for services rendered in accordance with the amounts and the hourly rates as follows:

  1. Fees. Services performed in accordance with this First Addendum shall be charged at a rate of $55 per hour when provided by Ted Vegvari and $40 per hour when provided by all other members of Consultant’s Professional IT Staff. Services provided by adult volunteers and/or student interns shall be at no charge.
  2. Fees For Maintenance and Support of City’s IT System. Services performed for the maintenance and support of City’s IT System shall be charged at a rate of $55 per hour when provided by Consultant’s Project Manager, Ted Vegvari and $40 per hour when provided by Consultant’s Professional IT Staff. Services provided by adult volunteers and/or student interns shall be at no charge.

 

Section 4. Paragraph (a) of Section 5 of the Agreement is hereby amended to read as follows:

The initial term of this Agreement commenced on September 2, 1998, and continued until June 30, 1998. The Agreement shall be automatically renewed for successive one-year periods upon the expiration of each term, unless either party hereto has given the other party at least ninety days prior written notice to the other party that the Agreement shall not be renewed upon expiration of the then-current term. Notwithstanding the foregoing, either party shall have the right to terminate this Agreement upon no less than ninety das prior written notice to the other party before the effective date of such termination.

Section 5. Except as expressly amended by this First Addendum, all of the provisions of the Agreement shall remain in full force and effect and, together with the exhibits attached hereto (if any), constitutes the entire agreement between City and Consultant relating to the subject matter hereof and supersedes all prior, written or oral negotiations, representations and agreements.

The parties hereto have executed and delivered this First Addendum as of the date first written herein above.

CITY OF RANCHO PALOS VERDES,

a municipal corporation

By: ________________________________

Name: Larry Clark

Its: Mayor

Attest by:

________________________________

Name: Carolynn Petru,

Its: City Clerk and Assistant City Manager

PALOS VERDES ON THE NET COMPUTER TECHNOLOGY CENTER,

a California nonprofit public benefit corporation

By: _______________________________

Name: Ted Vegvari

Its: Executive Director

By: ________________________________

Name:

Its: