NOVEMBER 15, 2005 INTERIM IMPROVEMENTS TO BARKENTINE/SEA COVE AND OTHER MISCELLANEOUS DRAINAGE IMPROVEMENTS NOVEMBER 15, 2005 INTERIM IMPROVEMENTS TO BARKENTINE/SEA COVE AND OTHER MISCELLANEOUS DRAINAGE IMPROVEMENTS NOVEMBER 15, 2005 INTERIM IMPROVEMENTS TO BARKENTINE/SEA COVE AND OTHER MISCELLANEOUS DRAINAGE IMPROVEMENTS

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: INTERIM DIRECTOR OF PUBLIC WORKS

DATE: NOVEMBER 15, 2005

SUBJECT: INTERIM IMPROVEMENTS TO BARKENTINE/SEA COVE AND OTHER MISCELLANEOUS DRAINAGE IMPROVEMENTS

STAFF COORDINATOR: Anne Zaworski, Senior Engineer

RECOMMENDATIONS

Review and reconfirm by four/fifths (4/5) vote, the Council’s previous actions on October 18 and November 1, 2005 to authorize staff to conduct an informal bid process to construct interim improvements to Barkentine/Sea Cove and other miscellaneous drainage improvements.

BACKGROUND

On October 18 and November 1, 2005, the City Council found that an emergency exists concerning the construction of interim improvements to Barkentine/Seacove and other miscellaneous drainage improvements. This emergency situation will not permit a delay resulting from a competitive solicitation for bids to construct these improvements.

DISCUSSION

Approval of both the informal bid process, the construction plans and the negotiation and execution of the construction contract with the City’s on-call Roadway Maintenance Contractor, Hardy & Harper Inc., staking and inspection services with the City’s on-call Engineering Consultant, KEC Engineers Inc. and the expenditure of $295,000 (which includes $20,000 for construction contingencies and $13,900 for construction staking/inspection) for this work required a four-fifths (4/5) vote of the Council under Public Contract Code Section 22050(a)(1). In addition, Public Contract Code Section 22050(c)(1) requires that when a governing body takes action under Section 22050(a)(1), it must review this action and reaffirm it by a four-fifths (4/5) vote at each subsequent regularly scheduled meeting until the action is terminated. Accordingly, because at the time of writing this report, only two of the five improvements have been completed, staff has placed this item on tonight’s agenda. This item will be placed on each subsequent agenda until all five projects are completed.

The following is a brief description of these storm drain improvement projects and their current status:

Project: Current Status:

Barkentine/Seacove Interim Improvements:

involving the construction of a new 18" storm drain Tentative

and 3 new catch basins on Sea Cove between Construction

Barkentine and Packet. Estimated Cost: $135,000 Start Date: Nov. 21

Miscellaneous Drainage Improvements:

north side of Palos Verdes Drive South (east of Crestmont) Tentative

by constructing a new concrete apron and rip rap together Construction

with two wing walls at slope toe. Estimated Const. Cost: $24,500 Start Date: Nov. 21

At 30502 Palos Verdes Drive West by creating a curb complete (See

opening. Actual Const. Cost: $8,600 Exhibit A).

Drive East involving the construction of a new 18" storm started Nov. 7

drain lateral and 2 new catch basins on Bronco Drive and Tentative

the creation of a pavement crown on Bronco between PVDE Completion

and approx 400’ west of PVDE. Estimated Const. Cost: $66,000 Date: Nov 18

modification of an existing inlet (east of Bayend between complete. (See

Upland and Crestwood) by constructing an inclined trash Exhibit B)

rack structure Actual Const. Cost: $27,000

Total Construction Cost: $261,100

CONCLUSION

Adopting the staff recommendation will authorize staff and the City’s existing On-Call Roadway Maintenance Contractor, Hardy and Harper Inc., to continue with the construction of these urgently needed repairs/improvements (as originally authorized at the October 18 City Council meeting) before the onset of the rainy season this winter.

Respectfully Submitted by,

Ray Holland

Interim Director of Public Works

Reviewed by,

Les Evans

City Manager

Attachments: Location Maps

Exhibit A: 30502 Palos Verdes Drive West

Exhibit B: Nobleview Canyon

Exhibit C: Bronco Drive