TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: DIRECTOR OF PUBLIC WORKS
DATE: NOVEMBER 15, 2005
SUBJECT: UPDATE TO THE PAVEMENT MANAGEMENT SYSTEM REPORT
RECOMMENDATIONS
- Authorize staff to negotiate a professional services contract to update the Pavement Management System Report with Willdan for a not to exceed amount of $ 40,000.
- Authorize the Mayor and City Clerk to execute professional services contract documents with Willdan.
BACKGROUND AND ANALYSIS
In 1993 the City Council established a Pavement Management System (PMS) to assist in the implementation of a proactive program of roadway maintenance. Reports from this program make recommendations for roadway construction activities.
Engineering Services are required to update the City’s PMS Report every two years in order to maintain eligibility for Proposition C funding. The updated report will include information regarding recently completed construction activities, the current condition of City roadways, and the proposed future construction activities.
For the first time the PMS report will be Global Information System (GIS) compatible. GIS allows for the data to be displayed in map form as well as tabular form. Additionally GIS compatibility will allow traffic data to be utilized to predict future distress for each street, thus helping staff better schedule maintenance of city streets.
DISCUSSION
Two proposals were requested for the needed services from Willdan, and Harris & Associates. Based on their understanding of the City’s goals and the technical qualifications as submitted in the proposals, staff recommends that the PMS Report contract be negotiated with Willdan.
CONCLUSIONS
Adopting the staff recommendation will allow for an update to the Pavement Management System Report.
ALTERNATE ACTION
The alternative action is to reject proposals and re-request proposals from other firms for the needed services. Alternative action however, will likely result in higher overall costs, since other firms would not be familiar with the existing plan.
FISCAL IMPACT
Funding is programmed in the adopted FY 05-06 budget for these services. The funding source is the Proposition C funds.
Respectfully Submitted,
Ray Holland
Director of Public Works
Reviewed,
Les Evans
City Manager
Proposal from Willdan