DECEMBER 6, 2005 JOINT HOST FOR CALIFORNIA CONTRACT CITIES ASSOCIATION GENERAL MEETING DECEMBER 6, 2005 JOINT HOST FOR CALIFORNIA CONTRACT CITIES ASSOCIATION GENERAL MEETING DECEMBER 6, 2005 JOINT HOST FOR CALIFORNIA CONTRACT CITIES ASSOCIATION GENERAL MEETING



TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS

FROM: ASSISTANT TO THE CITY MANAGER

DATE: DECEMBER 6, 2005

SUBJECT: JOINT HOST FOR CALIFORNIA CONTRACT CITIES ASSOCIATION GENERAL MEETING

RECOMMENDATION

  1. Approve hosting the June 2006 California Contract Cities Association general dinner meeting with the Cities of Lomita and Rolling Hills Estates.
  2. Adopt Resolution No. 2005-XX, amending Resolution No. 2005-53, the Budget Appropriation for FY 05-06, to increase the Community Outreach Program Budget in the amount of $2500.

BACKGROUND/DISCUSSION

The City is a member of the California Contract Cities Association, which has the practice of rotating the responsibility for hosting the general quarterly meetings among the member cities. The Cities of Lomita and Rolling Hills Estates have asked whether the City of Rancho Palos Verdes would be interested in joint-hosting the June 2006 meeting. The host cities would be responsible for organizing the dinner meeting arrangements and subsidizing a portion of the expenses. Should the City Council agree to joint host the meeting, the City will front a third of the total dinner meeting expense, which may be up to $2,500. After the meeting, staff estimates the City will be reimbursed for approximately 75% of its share. Therefore the estimated net cost is approximately $625.

FISCAL IMPACT

The California Contract Cities Association general meeting is an unbudgeted item and staff requests Councilís approval for a budget appropriation of $2,500 from the General Fund Reserves to the Community Outreach Programís FY05-06 Budget. Attached to this staff report is the Statement of Estimated General Fund Reserves.

PREPARED BY

Gina Park

Assistant to the City Manager

APPROVED BY

Les Evans

City Manager

Attachment:

  1. Statement of Estimated General Fund Reserves
  2. Draft Resolution

ATTACHMENT "B"

RESOLUTION NO. 2005- XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2005-53, THE BUDGET APPROPRIATION FOR FY05-06, TO INCREASE THE COMMUNITY OUTREACH PROGRAM BUDGET IN THE AMOUNT OF $2,500.

WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council;

WHEREAS, on May 31, 2005, the City Council of the City of Rancho Palos Verdes adopted Resolution 2005-53, approving a spending plan and authorizing a budget appropriation for FY05-06;

WHEREAS, the City Council wishes to share the responsibilities and expenses of hosting the June 2006 Southern California Contract Cities Association general dinner meeting with the Cities of Rolling Hills Estates and Lomita; and

WHEREAS, a budget increase of $2,500 in the General Fund is necessary to authorize expenditures for the aforementioned proposal.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

Section One. The following increase be made to the General Fund FY05-06 budget:

Community Outreach Program #101-1005-411-57-00 Meetings and Conferences $2,500

PASSED, APPROVED, AND ADOPTED THE 6th DAY OF DECEMBER 2005.

___________________________

MAYOR

ATTEST:

______________________

CITY CLERK

State of California )

County of Los Angeles )ss

City of Rancho Palos Verdes )

I, Carolynn Petru, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2005- was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on December 6, 2005.

______________________________

CITY CLERK