TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: DECEMBER 20, 2005

SUBJECT: REPAIR OF FOUR STORM DRAINS

RECOMMENDATION

Review and reconfirm by a four/fifths (4/5) vote, the Council’s previous action on November 15, 2005 to authorize staff to conduct an informal bid process to repair storm drains on Palos Verdes Drive South, Silver Arrow, Crest Road and Pontevedra.

BACKGROUND

On November 15, 2005, the City Council found that an emergency exists concerning the repair of four Storm Drains. This emergency situation will not permit a delay resulting from a competitive solicitation for bids to line the existing pipes.

DISCUSSION

Approval of both the informal bid process, the pre-ordering of materials and the negotiation and execution of the construction contract change order with SANCON Technologies, Inc., and the expenditure of the $459,700 for this work required a four-fifths (4/5) vote of the Council under Public Contract Code Section 22050(a)(1).

In addition, Public Contract Code Section 22050(c)(1) requires that when a governing body takes action under Section 22050(a)(1), it must review that action and reaffirm it by a four-fifths vote at each subsequent regularly scheduled meeting until the action is terminated. Accordingly, because the repair has not yet been completed, staff has placed this item on tonight’s agenda. This item will be placed on each subsequent agenda until the project is completed.

CURRENT STATUS

The Contractor is continuing his work on the storm drainpipe under Palos Verdes Drive South. His crews cleaned the pipe using hand labor with shovels, a jackhammer and buckets to carry away the debris. An access pit was excavated along the shoulder on PV Drive South and the pipe was lined. Work continued on the section of the storm drain line to the east that runs under Seacove Drive. This section of storm drain line was cleaned and lined during the week of December 12, 2005. A manhole will be constructed where the access pit is currently located.

Lining the Pontevedra storm drain line will be performed following rehabilitation of the pipe. The rehabilitation work is being performed under a separate contract. Staff anticipates the rehabilitation work and the lining will be completed by mid January 2006.

Week Activity
December 12 Construct Access Pit on Crest Road. Lining Materials ordered (3 week lead time required).
Construct Access Pit for Silver Arrow storm drain line. Lining Materials ordered (3 weeks lead time required).
December 19 Collapsed pipe is to be replaced at Silver Arrow and site secured until material is received and the pipe can be lined.
Repairs are to be made to the invert of the Crest Road storm drainpipe.
December 26 Activity is not anticipated during this week.

Respectfully submitted:

Ray Holland
Interim Director of Public Works

Reviewed

Les Evans
City Manager

Attachment: A) Statement of Estimated General Fund Reserves
B) Status of Storm Drain Funding