Rancho Palos Verdes City Council
   

December 20, 2005 APPROVE DESIGN/PROFESSIONAL SERVICES CONTRACT FOR ARTERIAL REHABILITATION PROGRAM December 20, 2005 APPROVE DESIGN/PROFESSIONAL SERVICES CONTRACT FOR ARTERIAL REHABILITATION PROGRAM December 20, 2005 APPROVE DESIGN/PROFESSIONAL SERVICES CONTRACT FOR ARTERIAL REHABILITATION PROGRAM

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: December 20, 2005

SUBJECT: APPROVE DESIGN/PROFESSIONAL SERVICES CONTRACT FOR ARTERIAL REHABILITATION PROGRAM (Overlay Hawthorne Blvd. from Silver Spur Road to City Limit, Southbound Palos Verdes Drive West from City Limit to Hawthorne Blvd., and a short segment of northbound Palos Verdes Drive West from 400 feet south of Golden Cove to Hawthorne Boulevard. Slurry Seal, Palos Verdes Drive South Westbound from Schooner Drive to 1,340’ west of Schooner Drive (west end of median), and Palos Verdes Drive South westbound from 100’ east of Narcissa to 400 feet south of Golden Cove)

Staff coordinator: Bindu Vaish, Project manager

RECOMMENDATIONS

  1. Award a professional service contract to Willdan, for services related to the City’s Arterial Rehabilitation Program.
  2. Authorize the Mayor and City Clerk to execute a professional service agreement contract with Willdan for a not to exceed amount of $ 63,700 and authorize the expenditure of up to an additional $6,370, for a total authorization of $70,070.

BACKGROUND/ DISCUSSION

Beginning in Fiscal Year 2005 – 06, the capital improvement program includes annual funding for an Arterial Rehabilitation Program. This multi-year program will improve the City’s arterial roadways in accordance with the pavement management program.

This year’s program includes the design for resurfacing of Overlay Hawthorne Blvd. from Silver Spur Road to City Limit, southbound Palos Verdes Drive West from City Limit to Hawthorne Blvd., and a short segment of northbound Palos Verdes Drive West from 400 feet south of Golden Cove to Hawthorne Boulevard. Slurry Seal, Palos Verdes Drive South westbound from Schooner Drive to 1,340’ west of Schooner Drive (west end of median), and Palos Verdes Drive South westbound from 100’ east of Narcissa to 400 feet south of Golden Cove

Professional and engineering services are required to design final plans and specifications for the project described above. To obtain the needed services, a request for proposal was submitted to two engineering firms capable of providing the needed services.

The following proposals were received:

 

Firm

Scope of work

Fees

Willdan

Pavement Engineering, Coring, Preliminary design, Final Design, and Utility Coordination (submit notification to all affected agencies and utility companies),

$63,700

(Fixed fee)

Hariss & Associates

Pavement Engineering, Coring, Preliminary Design, Final Design, and Utility Coordination (submit notification to all affected agencies and utility companies)

$90,035

(Open ended fee)

Because the services required are routine in nature, and because both firms are capable of providing quality services, price was the deciding factor in selecting Willdan. In addition the Public Works Department has positive experience working with Willdan on similar projects. Despite the wide variation in fees, staff is confident that the proposal submitted by Willdan provide the required services.

CONCLUSIONS

Adopting the staff recommendations will award an engineering contract to Willdan, for pavement design services for the Arterial Rehabilitation Program.

FISCAL IMPACT

The recommended action will have no fiscal impact. Adequate funds were provided in the adopted FY 2005-2006 budget for the completion of the services and funds were carried forward into the current year.

Respectfully Submitted

Ray Holland

Director of Public Works

Reviewed

Les Evans, City Manager

Attachment:

Proposal from Willdan

Street map showing scope of work for Hawthorne Blvd.,Palos Verdes Drive West and Palos Verdes Drive South