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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ASSISTANT CITY MANAGER/CITY CLERK
DATE: DECEMBER 20, 2005
SUBJECT: MAYOR’S APPOINTMENT OF CITY COUNCIL MEMBERS TO INTERGOVERNMENTAL ORGANIZATIONS AND ASSOCIATIONS
Appoint the members of Council to the various intergovernmental organizations and associations.
City Council members represent the City at various intergovernmental organizations and associations that monitor and implement public policy and legislation that directly affects the City. Presently there are fifteen such organizations. In addition, Council has created four ad hoc committees, four standing committee and one liaison assignment. Assignment of Council representation to these organizations has traditionally been made upon the selection of a new mayor.
City Selection Committee
AD HOC COMMITTEE
Finance Format Reporting
School District Liaison
L. A.X. Community Noise Roundtable
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Following is a brief summary of the background, duties and meeting schedule for each of the outside organizations to which the Council has delegate or alternate representation for the City.
City Selection Committee: This committee is established by the State Government Code and is composed of every mayor in Los Angeles County. The Mayor Pro Tem has normally been the alternate in the Mayor's absence. The Selection Committee meets as needed at the monthly League of California Cities Division meetings to elect city representatives to the following bodies:
California Coastal Commission
League of California Cities, L. A. County Division: League meetings are held on the first Thursday of each month at 6:30 PM in the City of Montebello at the Quiet Cannon Restaurant. This is a dinner meeting. In addition to discussing matters of regional interest, the League Division annually develops a series of resolutions that are voted on at the annual State League Conference in order to develop a League Policy and Legislative Program for the ensuing year. There are no meetings scheduled during the months of July or December for this organization.
Southern California Association of Governments (SCAG): SCAG includes a six county region. Its policy work is largely done through a series of committees. All council members are eligible to attend meetings and participate on committees. Unless a council member is a member of a committee, however, they are unable to vote on committee issues. Committee meetings are on the first Thursday morning of each month. The appointment of a City Delegate and an Alternate are for purposes of voting at the SCAG Annual Meeting in April.
South Bay Cities Council of Governments (SBCCOG): The SBCCOG, sometimes called the COG, is composed of elected representatives from 16 South Bay cities, the County of Los Angeles, and CalTrans. This organization currently meets on the fourth Thursday of every month at 7:00 PM at the City of Torrance, Civic Center Library to discuss issues of interest to the South Bay Cities. The SBCCOG is a legal agency formed through a Joint Powers Agreement to address regionally significant issues in the South Bay. The 16 member cities are:
Rancho Palos Verdes
All council members are appointed as a delegate or alternate to SBCCOG.
Sanitation Districts: The City is a member of two of the sanitation districts; Sanitation District Number 5 and the South Bay Sanitation District. By law, the Mayor is the City's representative on the Sanitation District. Each city has an alternate that may be any council member, but has traditionally been the Mayor Pro Tem. The Committee meets the third Wednesday of the month at 1:30 PM at Torrance City Hall, third Floor Assembly Room, 3031 Torrance Boulevard. The members receive a $150 per month stipend, paid by the District. Prior to the District meeting, it has been the custom for the four Peninsula Mayors to meet for lunch as an informal Mayors' Committee to discuss both Sanitation District matters and issues of general interest to the Peninsula cities. (A representative from the School District also attends this informal meeting with the mayors.)
California Joint Powers Insurance Authority: The CJPIA Board of Directors, comprised of one council member from each member city, meets once a year in July. The Executive Committee, which is selected by the Board of Directors, meets the fourth Wednesday of every month at the Authority’s headquarters in La Palma. The City is self-insured through an insurance pool administered by the CJPIA for general liability, property, special events, blanket bonding, and workers' compensation.
California Contract Cities Association: This organization meets the third Wednesday of the month at 6:30 PM for a dinner meeting hosted by member cities (location varies). As the name suggests, issues addressed by the organization generally are narrower than the League of California Cities' issues in that they tend to impact only contract cities. In addition to monthly meetings, the Association has an annual Sacramento Legislative Conference in January and a Palm Springs Conference in May.
Chamber of Commerce: The City belongs to both the Peninsula Chamber of Commerce and the San Pedro/Peninsula Chamber of Commerce. Both Chambers have monthly mixers that are generally announced in the weekly Administrative Report calendar.
Santa Monica Bay Restoration Commission (Bay Watershed Council): This organization was created under the Federal National Estuary Act in 1988 to address growing concern regarding the protection of the ecological integrity of the Santa Monica Bay (from White's Point in the south to Malibu in the north). The Bay Watershed Council is made up of private corporations, federal, state and local governments and interested academic professionals. One council member serves as a Bay Watershed Council member with another council member serving as an alternate. Additionally, most Bay Watershed Council members serve on subcommittees of the organization. The Bay Watershed Council meets quarterly on varying days and times – usually on the last Thursday of the quarter with rotating locations in the Westchester and Santa Monica areas.
Palos Verdes Transit Authority JPA: The Cities of Rancho Palos Verdes, Rolling Hills Estates and Palos Verdes Estates are members of this agency. Its charter is to manage both the Dial-A-Ride and the Palos Verdes Transit systems. The meetings are conducted every other month (on odd months) on the third Thursday at 9:15 AM at Rolling Hills Estates City Hall.
Peninsula Regional Law Enforcement Committee: Under a formally adopted agreement, the cities of Rancho Palos Verdes, Rolling Hills Estates and Rolling Hills share sheriff's services and meet quarterly to monitor and advise the Sheriff's Department on police issues. Each City has two Council representatives on this committee that meets at 8:00 AM at Rolling Hills City Hall. The Chairmanship and responsibility of agenda preparation for this Committee rotates between the three cities on an annual basis. Rancho Palos Verdes is the chair of this committee until the first meeting in 2006. Then Rolling Hills Estates takes over.
MAX Transit Policy Steering Committee: Seven agencies (Rancho Palos Verdes, Torrance, Lomita, Lawndale, El Segundo, and the City and County of Los Angeles) meet to provide policy direction to the MAX Transit System under an agency agreement. The City of Torrance is the lead agency for the system, which operates a commuter express transit system from various South Bay cities to the various locations in the vicinity of the El Segundo Employment Center. The MAX Committee meets on alternate months on the first Monday at 5:00 PM at the City of Torrance City Hall, West Annex.
Los Angeles County West Vector Control District: The Vector Control District is responsible for making policy concerning the eradication of various vectors such as mosquitoes, rats and the Africanized honeybees. The District covers approximately 600 square miles, contains 23 cities and unincorporated territory of the County of Los Angeles and provides services for almost three million people. Meetings are held every second Thursday of the month at 7:30 P.M. at the District’s headquarters in Culver City. Trustees who attend the regularly scheduled meetings are compensated with a payment of $50 in lieu of expenses. A trustee appointed by the City Council must be a resident and an elector of the City of Rancho Palos Verdes. Councilman Stern is the City’s current representative to the board and his term runs through June 2006.
L.A.X. Community Noise Roundtable: Two council members represent the City on this committee that is a forum to address excessive aircraft noise generated by LAX and related issues. The Round Table meets the second Wednesday of the month on alternate months at the board room at LAX. There are several subcommittees that set their own dates and times and are Brown act notifying bodies. Notification is handled by LAX. The goal is to mitigate the problems caused by aircraft noise and promote safety.
The City Council members represent the City on various intergovernmental agencies and associations that consider policy and legislation that directly impacts the City. These assignments have traditionally been made upon the annual selection of the mayor.