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FROM: DIRECTOR OF PUBLIC WORKS DATE: JANUARY 17, 2006 SUBJECT: PONTEVEDRA EMERGENCY STORM DRAIN REPAIRS Review and reconfirm by a four/fifths (4/5) vote, the Council’s previous action on December 6, 2005 to authorize staff to conduct an informal bid process to repair the Pontevedra storm drain line. BACKGROUND On December 6, 2005, the City Council found that an emergency exists concerning the repair of the Pontevedra Storm Drain line. This emergency situation will not permit a delay resulting from a competitive solicitation for bids to line the existing pipe. DISCUSSION Approvals of the informal bid process, the pre-ordering of materials, the negotiation and execution of the $100,000 construction contract with Peterson-Chase, General Engineering Construction, Inc., and the $20,000 professional services agreement with PSOMAS required a four-fifths (4/5) vote of the Council under Public Contract Code Section 22050(a)(1). In addition, Public Contract Code Section 22050(c)(1) requires that when a governing body takes action under Section 22050(a)(1), it must review that action and reaffirm it by a four-fifths vote at each subsequent regularly scheduled meeting until the action is terminated. Accordingly, because the repair has not yet been completed, staff has placed this item on tonight’s agenda. This item will be placed on each subsequent agenda until the project is completed. CURRENT STATUS Contracts have been executed with Peterson-Chase (construction Contractor) and PSOMAS (project Inspector). Cement grouting, to fill any voids located under the slope to the west of Western Avenue was completed December 28. The tunneling operation began January 3 and is expected to be complete by January 10. The tentative schedule for the remaining work is presented below: Week Activity Respectfully submitted: Reviewed
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Attachment: A) Statement of Estimated General Fund Reserves
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