Rancho Palos Verdes City Council
   

JANURARY 17, 2006 NOTICE OF COMPLETION FOR IMPROVEMENTS TO THE PALOS VERDES BAY CLUB STORM DRAIN JANURARY 17, 2006 NOTICE OF COMPLETION FOR IMPROVEMENTS TO THE PALOS VERDES BAY CLUB STORM DRAIN JANURARY 17, 2006 NOTICE OF COMPLETION FOR IMPROVEMENTS TO THE PALOS VERDES BAY CLUB STORM DRAIN



TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCI L

FROM: DIRECTOR OF PUBLIC WORKS

DATE: JANURARY 17, 2006

SUBJECT: NOTICE OF COMPLETION FOR IMPROVEMENTS TO THE PALOS VERDES BAY CLUB STORM DRAIN

STAFF COORDINATOR: Anne Zaworski, P.E., Senior Engineer

RECOMMENDATIONS

1. Accept the work done by Southwest Pipeline and Trenchless Corp. on the rehabilitation of the Palos Verdes Bay Club storm drain, as completed
2. Authorize the City Clerk to accept the attached Maintenance Bond in the amount of $160,490, issued by Safeco Insurance Company of America (Southwest Pipeline’s Surety Company), which will remain in force for a period of one (1) year after the date of Notice of Completion and acceptance.
3. Authorize the City Clerk to file the attached Notice of Completion with the Los Angeles County Recorder; and if no claims are filed within 35 days of recordation of the Notice, City Clerk shall notify Safeco Insurance Company of America (Southwest Pipeline’s Surety Company) to exonerate both the Payment and Performance Bonds
4. Authorize the Director of Public Works to release the 10% retention payment to Southwest Pipeline and Trenchless Corp., 35 days after recordation of the Notice of Completion by the City Clerk at the Los Angeles County Recorder’s office, contingent on no claims being filed against the project.
5. Authorize the Director of Public Works to send written notice to the Palos Verdes Bay Club informing them of filing with the Los Angeles County Recorder of attached Notice of Completion.
BACKGROUND

On August 16, 2005, the City Council awarded a construction contract to Southwest Pipeline and Trenchless Corp., for the rehabilitation of the Palos Verdes Bay Club
storm drain. The authorized design/construction budget for this project was $226,000 and includes the following amounts in each of the applicable project expenditure categories:

Council Approved Budget

Expenditure Description: Approved Budget:

· Construction Contract $157,520
· Potential Change Orders $ 22,480
· Design (On-Call) $ 30,000
· Inspection Services $ 10,000
· Habitat Installation Services by PVPLC on Bluff $ 6,000
Total Budget: $226,000

The rehabilitation of this storm drain and the hydroseeding of the bluff was completed on November 29, 2005 at a cost of $206,490 as summarized below:

Actual Project Costs

Expenditure Description: Approved Budget:

· Construction Contract $157,520
· Change Orders $ 2,973*
· Design (On-Call) $ 30,000
· Inspection Services $ 10,000
· AC Berm Along Sea Gate (Hardy & Harper On Call) $ 5,000¤
· Sensitive Biological Resources Investigation (Helix) $ 1,500
· Habitat Installation Services by PVPLC on Bluff $ 6,000
Total Budget: $212,993

*For cost-saving purposes, the original plans were based on “ideal” topography which assumed a smooth constant bluff slope. In reality the existing bluff and beach topography varied immensely along the proposed pipe alignment. Consequently, the $2,973 change order covered the provision of additional welded and concrete bedding supports to the pipe along the bluff as well as at the beach level.

¤ This activity was paid out of Public Works Street Maintenance Pavement Management Maintenance Services Account.

On August 16, 2005, the City Council also authorized the Mayor and City Clerk to execute an Agreement with the Palos Verdes Bay Club; which under Section 2 of the
Recitals states that the “Club will contribute no more than twenty-five percent (25%) of the cost of the Interim Improvements, in an amount not to exceed $60,000 (“Club’s Share”)”. Consequently, according to the aforementioned Agreement, “within ten business days of
receipt of written notice from City that City has filed a notice of completion for the Interim Improvements with the County, Club either shall pay to City the entirety of Club’s Share” which amounts to $53,248, “or if Club elects to pay all or a part of Club’s Share over time as set forth in this paragraph, Club shall post a bond with City in an amount that is equivalent to the unpaid balance of Club’s Share.”

When this $53,248 is received by the City, Finance should deposit $5,000 of it into Public Works’ Street Maintenance Pavement Management Maintenance Services Account (202-3002-431-4300) and the remaining $48,248 should be credited to the Capital Improvement Fund.

CONCLUSION

Southwest Pipeline and Trenchless Corp. have successfully completed all work in accordance with the contract documents. Therefore, the work should be accepted as complete and the attached Notice of Completion filed.

FISCAL IMPACT

Funding for this and other interim projects was approved at the March 15, 2005 City Council meeting for a 16-month storm drain improvement plan when General Funds in the amount of $445,000 were transferred into the Capital Improvement Fund for expenditure in FY04-05 and a Water Quality and Flood Protection Enterprise Fund was established and funded with $2M of General Fund Reserves for expenditure in FY04-05 and FY05-06.

When the City receives the $53,248 reimbursement check from the Palos Verdes Bay Club, Finance should deposit $5,000 of it into Public Works’ Maintenance Account and the remaining $48,248 should be credited to the Capital Improvement Fund.

Submitted by,

Ray Holland
Interim Director of Public Works

Reviewed,

Les Evans P.E.
City Manager

Attachments:
Notice of Completion
Maintenance Bond
FY05-06 Status of Storm Drain Budget