Rancho Palos Verdes City Council
   

FEBRUARY 7, 2006 CLEEP FUND EXPENDITURE REQUEST FEBRUARY 7, 2006 CLEEP FUND EXPENDITURE REQUEST FEBRUARY 7, 2006 CLEEP FUND EXPENDITURE REQUEST



TO: MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: ASSISTANT CITY MANAGER/CITY CLERK

DATE: FEBRUARY 7, 2006

SUBJECT: CLEEP FUND EXPENDITURE REQUEST

RECOMMENDATION

Approve the recommendation from the Regional Law Enforcement Committee for CLEEP (California Law Enforcement Equipment Program) grant fund expenditures requested by the Lomita Sheriff’s Station.

BACKGROUND

Mayor Wolowicz and Councilman Stern serve as the City’s representatives to the Regional Law Enforcement Committee. On September 15, 2005, the Committee considered a request from the Sheriff’s Department for an expenditure of CLEEP grant funds to purchase an automated citation system. CLEEP funds are provided to each city by the state for the purchase of high technology equipment to reduce crime and improve law enforcement. After receiving an updated cost estimate on November 10, 2005, the Committee forwarded a recommendation to each City Council to approve the expenditure. The Rolling Hills and Rolling Hills Estates City Councils have authorized the expenditure.

DISCUSSION

The Sheriff’s Department is requesting to acquire automated citation technology which is a program used by some law enforcement agencies to issue citations (see attached information). Having such as system would assist deputies in the field to issue citations efficiently, minimize citation errors and reduce the large amount of follow-up paperwork that is generated by hand written citations. The Regional Law Committee felt that, although the automated system would save deputies some time in the field, the real benefit was the time saved in data entry back at the Lomita Station because citations would be legible, more complete and thus less likely to be dismissed on a technicality. It should be noted that paper citations would not be entirely eliminated, but electronic citations would allow the process to be more efficient and accurate. Deputies working traffic and parking enforcement assignments would be the ones most likely to use this technology.

FISCAL IMPACT

The total cost of the system is $35,793.00. In addition to the three cities in the Regional Contract, the City of Lomita has expressed an interest in sharing the cost of purchasing this equipment for the Lomita Sheriff’s Station. The Regional Law Enforcement Committee has recommended a cost sharing formula based on the four cities’ contract amounts for law enforcement services (see chart below). Under this formula, Rancho Palos Verdes’ share of the total cost would be $15,749. The current unreserved balance in the CLEEP fund is approximately $45,816. No expenditure from the General fund would be required for the initial purchase.

 

SHARED COST OF AUTOMATED TRAFFIC CITATION SYSTEM

CITY

CONTRACT AMOUNT

% OF TOTAL CONTRACT

COST PER CITY

Rancho Palos Verdes

$3,094,614

44%

$15,749

Lomita

$2,123,423

32%

$11,454

Rolling Hills Estates

$1,489,025

21.5

$7,695

Rolling Hills

$185,701

2.5

$895

Total

$6,892,763

100%

$35,793

 

There would also an annual maintenance fee of approximately $1,000-$1,200 per year to maintain the handheld units and upgrade the software associated with the system. This cost would be shared among the four cities using the same formula presented above. The City’s share would be approximately $400-$528 per year. This additional expenditure can be accommodated in the City’s current budget for maintenance of the Sheriff’s radar units.

Respectfully submitted:

Carolynn Petru
Assistant City Manager

Reviewed,

Les Evans
City Manager

Attachment:

Brochure on Automated Citation Technology