TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: INTERIM DIRECTOR OF PUBLIC WORKS

DATE: FEBRUARY 21, 2006

SUBJECT: INTERIM IMPROVEMENTS TO BARKENTINE/SEA COVE AND OTHER MISCELLANEOUS DRAINAGE IMPROVEMENTS

STAFF COORDINATOR: Ron Dragoo, Senior Engineer

RECOMMENDATIONS

Review and reconfirm by four/fifths (4/5) vote, the Council’s previous action on October 18, 2005 to authorize staff to conduct an informal bid process to construct interim improvements to Barkentine/Sea Cove and other miscellaneous drainage improvements.

BACKGROUND

On October 18, 2005, the City Council found that an emergency exists concerning the construction of interim improvements to Barkentine/Seacove and other miscellaneous drainage improvements. This emergency situation will not permit a delay resulting from a competitive solicitation for bids to construct these improvements.

DISCUSSION

Approval of both the informal bid process, the construction plans and the negotiation and execution of the construction contract with the City’s on-call Roadway Maintenance Contractor, Hardy & Harper Inc., staking and inspection services with the City’s on-call Engineering Consultant, KEC Engineers Inc. and the expenditure of $295,000 (which includes $20,000 for construction contingencies (of which $1,500 has already been utilized for unforeseen conditions on PVDS east of Crestmont) and $13,900 for construction staking/inspection) for this work required a four-fifths (4/5) vote of the Council under Public Contract Code Section 22050(a)(1).

In addition, Public Contract Code Section 22050(c)(1) requires that when a governing body takes action under Section 22050(a)(1), it must review this action and reaffirm it by a four-fifths (4/5) vote at each subsequent regularly scheduled meeting until the action is terminated. Accordingly, because at the time of writing this report, four of the five improvements have been completed, staff has placed this item on tonight’s agenda. This item will be placed on each subsequent agenda until all five projects are completed and the City Council accepts the project as complete.

CURRENT STATUS

The following is a brief description of these storm drain improvement projects and their status:

Project: Status:

Barkentine/Seacove Interim Improvements:

 Improvements to Sea Cove and Barkentine Construction
involving the construction of a new 18” storm drain Complete.
and 3 new catch basins on Sea Cove between
Barkentine and Packet. Estimated Cost: $135,000

Miscellaneous Drainage Improvements:

 Modification of the existing drainage structure on Construction
north side of Palos Verdes Drive South (east of Crestmont) Complete.
by constructing a new concrete apron and rip rap together
with two wing walls at slope toe. Actual Const. Cost: $26,000

 Modification to an existing grated catch basin Construction
At 30502 Palos Verdes Drive West by creating a curb complete.
opening. Actual Const. Cost: $8,600

 Improvements on Bronco Drive west of Palos Verdes Construction
Drive East involving the construction of a new 18” storm Complete.
drain lateral and 2 new catch basins on Bronco Drive and Punch List Work to
the creation of a pavement crown on Bronco between PVDE be Complete by
and approx 400’ west of PVDE. Actual Const. Cost: $66,000 Feb 20

 Improvements in “Nobleview canyon” involving the Construction
modification of an existing inlet (east of Bayend between complete.
Upland and Crestwood) by constructing an inclined trash
rack structure Actual Const. Cost: $27,000

Total Construction Cost: $262,600

Respectfully Submitted by,

Ray Holland, Interim Director of Public Works

Reviewed by,

Les Evans, City Manager

Attachment: A) Status of Storm Drain Funding