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FROM: DIRECTOR OF PUBLIC WORKS
DATE: FEBRUARY 21, 2006
1. Award a contract for the relocation of the storm drain at 7460 Alida Place to GCI Construction, Inc. for an amount not to exceed $80,808 and authorize staff to spend an additional $8,080 for potential change orders which may result from unforeseen conditions for a total authorization of $88,888.
2. Authorize the Mayor and City Clerk to execute contract with GCI Construction, Inc.
3. Authorize the expenditure of up to $9,600 for inspection services with DMc Engineering under their on-call services contract.
4. Adopt Resolution 2006-___, a resolution of the City Council for the City of Rancho Palos Verdes, amending Resolution 2005-53, the budget Appropriation for fiscal year 2005-2006, for a budget adjustment to the City’s Storm Drain Maintenance Program Fund.
In late 2003, city staff was informed by the property owner of 7460 Alida Place that the city storm drain on his property is not in the recorded easement. City staff hired a consultant to investigate the location of the storm drain.The consultant confirmed that the storm drain is on private property and not on the recorded easement.
In August 2005 city staff went to the city council and received authorization to prepare engineering plans and specifications to abandon the existing storm drain and construct new storm drain outside private property (attachment A). Plans and specifications were completed in Jan. 2006.
In Jan. 2006 the storm drain relocation project was advertised. Seven bids for proposed construction were received as follows:
BID SUMMARY RESULTS
Out of these seven bidders, GCI construction has the lowest bid. City staff has also checked references including the city of Palos Verdes Estates, and the City of Dana Point. These references have confirmed that GCI had completed work within budget, on time and with good workmanship. Based upon GCI’s bid and references, city staff recommends that the construction contract should be awarded to GCI in the amount not to exceed $88,888.
In addition the relocation of the storm drain construction will require construction management and inspection services for 45 days. The firm of DMc engineering has been retained by the City to provide on call professional services and has provided a proposal for construction management and inspection services at a cost not to exceed $9,600. Therefore, staff recommends that DMc engineering be authorized to provide the necessary inspections for this project.
The total cost of this project including, construction, construction management and contingency is $98,480. Since the project was not adopted in the 2004-2005 fiscal year approved budget, additional fund approval is required in the storm drain maintenance fund. City staff recommends that an amount of $98,480 should be transferred from the general fund reserve to the storm drain maintenance fund.
In conclusion the results of adopting staff recommendation includes:
Funding for this project must come from General Fund Reserves see (resolution 2006_ as attachment “B”). An estimated General Fund reserve at June 2006 is presented in attachment “C”.
RESOLUTION NO. 2006-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY RANCHO PALOS VERDES AMENDING RESOLUTION NO. 2005-53, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2005-2006, FOR A BUDGET ADJUSTMENT TO THE CITY’S GENERAL FUND AND CIP FUND.
WHEREAS, on May 31, 2005, the City of Rancho Palos Verdes adopted
WHEREAS, it is necessary for the City to allocate additional funds to storm Drain Improvements; and
WHEREAS, a budget increase in the General Fund, and CIP Fund is necessary to authorize the expenditure of additional funds for the project.
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:
That the following adjustment be made to the Infrastructure Improvement Administration Fund and General Fund:
PASSED, APPROVED, AND ADOPTED THE 21st day of February 2006.
State of California )
I, CAROLYNN PETRU, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2006-___ was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on February 21, 2006.