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TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: DIRECTOR OF RECREATION AND PARKS
DATE: MARCH 21, 2006
Increase amount of Taylor Studios Inc. contract by $40,000 from $562,279 to $602,279 to construct a whale boat enclosure at Point Vicente Interpretive Center. The total budget for Phase 1 exhibits remains unchanged.
Since its opening in 1984, the Point Vicente Interpretive Center has had the distinction of being a premier destination for observing and studying the migration of the Pacific gray whale. Fifteen years ago the possibility of expanding the size and scope of the Interpretive Center and its exhibits was first discussed in earnest. A cohesive master plan of exhibits was developed incorporating exhibit elements from the original building. Due to the building’s expanded size, and the age and condition of some of the original exhibits, substantial new exhibit elements were also designed. The City Council, at its November 15, 2005 meeting, approved a total budget for phase 1 exhibits of $713,279.
Taylor Studios Inc., a professional exhibit fabricator based in Illinois, was selected after a rigorous review process to fabricate and install the great majority of exhibits at PVIC. Taylor Studios total contract was for $562,279. The remaining funds covered the costs of construction management services provided by CBM Consulting Inc, and additional exhibit elements and installations to be purchased and installed by staff and other contractors. A number of Phase 1 elements, e.g. lobby murals, sea cave entrance, and lobby rock walls have already been fabricated by Taylor Studios and installed at PVIC earlier this month. Final Phase 1 exhibit installation is scheduled to be complete in June 2006.
Although the whale boat enclosure was a phase 1 exhibit element, the original intention was to have it constructed by a separate contractor. Recent discussions between staff and the construction management firm, CBM Consulting, have identified it as an exhibit element that would be better handled by Taylor Studios than by a separate contractor. Utilizing Taylor Studios to coordinate the whale boat enclosure’s construction will ensure that the timing of its installation will proceed smoothly and be in sync with other installations. Taylor Studios will also ensure that the whale boat enclosure will be of the same high quality, and be consistent with the other exhibits in Taylor Studio’s original scope. The increase to Taylor’s budget will also cover minor interior building modifications related to exhibit installation, such as installing a floor finish in the sea Cave and Native American area, and minor adjustments to sprinkler and light locations after the installation of the cave. These modifications are less than one percent of the total exhibit budget. A number of projects including purchasing theater equipment, display cabinets, and the transportation and hanging of existing whales and other marine mammal models will still be handled by staff and other contractors.
Approving this change to Taylor’s contract will have no fiscal impact. Re-allocating funds to Taylor Studios to construct the whale boat enclosure will not affect the overall project budget of $713, 279.