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FROM: DIRECTOR OF PUBLIC WORKS
DATE: APRIL 4, 2006
SUBJECT: AUTHORIZATION FOR COUNCIL TO AWARD A CONTRACT FOR ROOFING REPLACEMENT PROJECT AT CITY HALL CHANNEL 33, CABLE STUDIO, TO BEST CONTRACTING SERVICES INCORPORATION, INC.
1. Award a contract for the replacement of roof at City Hall Channel 33, Cable Studio to Best Contracting Services Inc. for an amount not to exceed $ 33,200 and authorize staff to spend an additional $ 3,000 for potential change orders which may result from unforeseen conditions for a total authorization of $36,200.
2. Authorize the Mayor and City Clerk to execute a contract with Best Contracting Services Inc.
In February 2002, the Garland Company (a manufacturer/distributor of high-performance roofing for commercial, industrial and public properties) inspected and assessed all of the roofs of City owned buildings. In March 2002, the City Council accepted the Roof Inspection Report prepared by the Garland Company and authorized staff to implement a five-year roof repair and replacement plan. Funding is budgeted annually to implement this five-year plan.
In January 2005 (FY04/05) staff reviewed the five-year roof repair and replacement plan and determined that City Hall’s Channel 33, Cable Studio roof should be replaced within fiscal year 2005-2006,
In February 2006, staff invited bids to replace the roof at Channel 33, Cable Studio. As a response on March 6, 2006, staff received only one bid from Best Contracting Services Inc. for $ 36,200. Staff has checked references with UC Irvine, Irvine, Bonita Unified School District, San Dimas and UC Santa Cruz, Santa Cruz regarding Best Contracting’s quality of work and completion within time and budget. All three references checks were satisfactory. They confirmed that Best Contracting Services Inc. had completed various projects for them within budget, on-time and with appropriate quality.
Based upon these findings and only one bid received, staff recommends that a contract for the replacement of roof at City Hall Channel 33, Cable Studio should be awarded to Best Contracting Services Inc. for an amount not to exceed $36,200.
Adopting the staff recommendation will result in the replacement of City Hall Channel 33, Cable Studio Building roof per five-year roof repair and replacement plan.
Funds are allocated in the FY 2005-2006 budget to complete this project.