Rancho Palos Verdes City Council
   

APRIL 4, 2006 EMERGENCY RELIEF PROGRAM OF THE FEDERAL HIGHWAY ADMINISTRATION APRIL 4, 2006 EMERGENCY RELIEF PROGRAM OF THE FEDERAL HIGHWAY ADMINISTRATION
APRIL 4, 2006 EMERGENCY RELIEF PROGRAM OF THE FEDERAL HIGHWAY ADMINISTRATION



TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS

FROM: ASSISTANT TO THE CITY MANAGER

DATE: APRIL 4, 2006

SUBJECT: EMERGENCY RELIEF PROGRAM OF THE FEDERAL HIGHWAY ADMINISTRATION

RECOMMENDATION

Adopt Resolution No. 2006-XX, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AUTHORIZING THE CITY MANAGER TO SIGN AGREEMENTS ON BEHALF OF THE CITY OF RANCHO PALOS VERDES ON ALL MATTERS ASSOCIATED WITH THE ADMINISTRATION AND IMPLEMENTATION OF FEDERAL AID SYSTEM PROJECTS UNDER THE FEDERAL HIGHWAY ADMINISTRATION EMERGENCY RELIEF PROGRAM.

BACKGROUND/DISCUSSION

The Federal Highway Administration (FHWA) provides Emergency Relief funding for permanent repairs and emergency work on the federal highway system due to a natural disaster or a catastrophic failure. Last year, the City applied for financial reimbursement for services to restore essential traffic, minimize the extent of storm damage and protect remaining facilities from the winter rainstorms. There were five projects submitted; three were related to sinkhole problems on Western Avenue (Delasonde, Summerland and near the Smart and Final), the fourth project involved repairing a displaced storm drain on Palos Verdes Drive South in the Portuguese Bend area and the last was for storm-debris removal along Palos Verdes Drive South and Palos Verdes Drive West.

To-date, FHWA has determined the Western Avenue projects are ineligible for Emergency Relief funds, but FHWA has approved 100% reimbursement for the displaced storm drain repair ($21,639) and storm-debris removal ($92,352) projects. In order to proceed with the funding process, the City must sign the Program Supplemental Agreements, as in the one attached for the storm-debris removal project. The City Council is asked to authorize the City Manager to execute all the necessary documents associated with FHWA’s Emergency Relief Program.

Once the supplemental agreement is fully executed, the actual receipt of the federal funds may take some time. According to the FHWA for the past few years, the amount of obligated federal assistance has exceeded the amount of federal funds available for actual reimbursement, due to the number of disasters occurring across the country. Therefore, unless the federal government appropriates additional funds, the City will not receive its reimbursement after a few years from now.

FISCAL IMPACT

The City will receive $113,991 in FHWA Emergency Relief funds.

PREPARED BY

Gina Park
Assistant to the City Manager

APPROVED BY

Les Evans
City Manager

Attachments:
1. Draft Resolution.
2. Program Supplemental Agreement

RESOLUTION NO. 2006-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AUTHORIZING THE CITY MANAGER TO SIGN AGREEMENTS ON BEHALF OF THE CITY OF RANCHO PALOS VERDES ON ALL MATTERS ASSOCIATED WITH THE ADMINISTRATION AND IMPLEMENTATION OF FEDERAL AID SYSTEM PROJECTS UNDER THE FEDERAL HIGHWAY ADMINISTRATION EMERGENCY RELIEF PROGRAM.

WHEREAS, The City Council of the City of Rancho Palos Verdes desires to authorize the City Manger to sign agreements required for federally funded projects, including project number ER-4207(021), as part of the Federal Highway Administration Emergency Relief Program administered by the California Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF RANCHO PALOS VERDES that we hereby approve and authorize the City Manager to sign the required agreements on behalf of the City of Rancho Palos Verdes on all matters associated with the administration and implementation of federal aid system projects under the Federal Highway Administration Emergency Relief Program.
PASSED, APPROVED and ADOPTED this 4th day of April 2006.

_____________________________
Mayor
ATTEST:
_________________________
City Clerk

State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )

I, Carolynn Petru, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2006-XX was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on April 4, 2006.

______________________________
City Clerk