TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: JUNE 6, 2006

SUBJECT: AWARD CONTRACT FOR LANDSCAPE MAINTENANCE OF PARKS

STAFF COORDINATOR Larry Still, Maintenance Superintendent

RECOMMENDATIONS

1. Approve the Plans and Specifications for the Landscape Maintenance of Ocean Front Estates (Subregion One), Point Vicente Interpretative Center and the Fishing Access parking area.
2. Award a Contract toBennett Landscape in the amount of $57,036, for the Landscape Maintenance Contract for Parks Project.
3. Authorize the Mayor and City Clerk to execute a construction contract withBennett Landscape for park maintenance services.

BACKGROUND

Los Angeles County deeded to the city the Fishing Access property through a quit claim deed process in 2004. Landscaping Maintenance for Subregion One, PVIC and the Fishing Access have been provided through the extra work clause in the current park and trail contract. Staff determined that the cost of this extra work was not as competitive as it should be for this consistent reoccurring work. Staff developed plans and specifications for the needed maintenance, advertised the project and opened the bids on May 1, 2006

ANALYSIS

Sealed bids were received and opened at 10:00am May 1, 2006. Bennett Landscape submitted the lowest responsible and responsive bid of the three received. The following table summarizes bids:

BID SUMMARY
CONTRACTOR	BID AMOUNT
Bennett Landscape	$57,036
TruGreen Landcare	$60,000
Merchant’s Landscape	$95,820
Engineer’s Estimate	$60,000

The bids were reviewed for consistency with bid requirements. Bennett currently provides landscape maintenance to the medians and shoulders throughout the city. Staff is familiar with the work product provided by Bennett Landscape and is satisfied with their performance. The low bidder is satisfied with his bid and is ready to go to work.

Staff recommends that Council authorize the Mayor and City Clerk to execute a contract with Bennett Landscape for the Landscape Maintenance of Parks.

CONCLUSIONS

Adopting staff’s recommendations will result in approving the Plans and Specifications for the Landscape Maintenance for Parks contract documents, award a landscape maintenance contract to Bennett Landscape, and authorize the Mayor and City Clerk to execute those contracts.

FISCAL IMPACT

Funding for the Fishing Access, PVIC and Subregion One areas is included in the proposed 06-07 Budget.

Submitted by,Ray HollandInterim Director of Public WorksReviewed,Les Evans

City Manager