Rancho Palos Verdes City Council
   

JUNE 20, 2006 AWARD A ONE-YEAR EXTENSION TO ON-CALL MAINTENANCE SERVICES AGREEMENT WITH LOS ANGELES CONSERVATION CORPS JUNE 20, 2006 AWARD A ONE-YEAR EXTENSION TO ON-CALL MAINTENANCE SERVICES AGREEMENT WITH LOS ANGELES CONSERVATION CORPS

JUNE 20, 2006 AWARD A ONE-YEAR EXTENSION TO ON-CALL MAINTENANCE SERVICES AGREEMENT WITH LOS ANGELES CONSERVATION CORPS



TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: JUNE 20, 2006

SUBJECT: AWARD A ONE-YEAR EXTENSION TO ON-CALL MAINTENANCE SERVICES AGREEMENT WITH LOS ANGELES CONSERVATION CORPS


Staff Coordinator: Lauren Ramezani, Sr. Administrative Analyst

RECOMMENDATIONS

1. Award a one-year extension to on-call maintenance services contract, for At-Risk Youth employment, to the Los Angeles Conservation Corps (LACC), in the amount not to exceed $50,000 for FY 06-07, for Measure A grant funded projects.

2. Authorize the Mayor and City Clerk to execute a one-year extension on-call maintenance services contract, for At-Risk Youth employment, to the Los Angeles Conservation Corps; in the amount not to exceed $50,000 for FY 06-07, for Measure A grant funded projects.

BACKGROUND

The City has received approval for Measure A grants for various projects totaling over $11,700,000. The projects include acquisition, construction and development of park and open space projects. Measure A grant guidelines require the City and its contractors to employ At-Risk Youth (ARY) in contracts for constructing/developing and/or maintaining the improvements. The Los Angeles County Park and Open Space District (District) administers these grant funds.

The City's total ARY goal/obligation is $324,500. This amount has to be met by FY 2018-2019. To-date, the City has met 43% (or $140,000) of its total ARY obligation. The City has periodically employed ARY on different Measure A grant funded projects. The Los Angeles Conservation Corps (LACC) has worked on the Point Vicente Interpretive Center expansion and Lower Hesse Park Development projects, and performed weed abatement and trail maintenance work on various acquired open space sites. These youth fulfilled the District's definition of At-Risk Youth and helped the City meet a portion of its ARY goal and obligation.

In January 2005, RFPs were sent out to various conservation corps. On February 15, 2005, the City Council approved a two-year on-call maintenance services contract with the LACC. A one-year extension was also included in the RFP, which staff and the LACC would like to utilize at this time.

The District reimburses the City for maintenance and servicing expenses related to completed grant funded projects. Therefore, by hiring a District qualified ARY organization, not only will the City fulfill its ARY goal and obligation, but will also get reimbursed for eligible maintenance and servicing expenses.

DISCUSSION

In order to fulfill the City's ARY requirement on a regular and timely manner, staff recommends continuing having an on-call maintenance services contract with an organization that could provide the City with District approved At-Risk Youth and provide the necessary support documentation for reimbursement requests.

The ARY will be working on grant related properties and projects on an as-needed basis. This work would be separate from the regularly schedule maintenance and trail work performed by the City’s contracted landscape maintenance company, TruGreen Landcare.

The LACC’s scope of work would include, but not be limited to:
- Weed Abatement
- Cleanup (inside and around Forrestal swales)
- Debris removal (weeds, rocks, dirt)
- Fence Repairs
- Sign installation and maintenance

The At-Risk Youth not only work, but have to attend classes in order to obtain a GED or high school diploma. This will help them become more employable. They also learn resume writing and interviewing skills. Typically the corpsmembers start their training with minimum wage, then depending on their experience and school efforts can get a raise. Last year, the State passed legislature exempting conservation corps from paying prevailing wages. The City attorney has read the legislation and agrees that the conservation corps are exempt.

Company LACC City’s Landscape contractor (TruGreen Landcare)
Hourly Rates $18/hr. (the rate includes supervisor's time) $21/hr.

Staff recommends awarding a one-year extension to the on-call maintenance services contract with Los Angeles Conservation Corps (LACC) for FY 06-07. The LACC has also expressed willingness to extend their contract. LACC is the largest
non-profit conservation corps in the nation and has successfully performed maintenance work for the City and the Palos Verdes Peninsula Land Conservancy before. All work was performed on a timely manner, were well organized, and were done to the satisfaction of the various project managers. The youth are well groomed, wear uniforms and are supervised at all times. Additionally, staff has established a good working relationship with the LACC staff and supervisors, which helps reduce the staff's administration time on projects.

The contract will be on a time and materials basis, and on-call. The proposed not to exceed fee for FY 06-07 is $50,000. This amount has already been budgeted.

ALTERNATIVE

Send out a new RFP. However, staff is satisfied with the work performed by Los Angeles Conservation Corps and does not see any need to try a new organization at this time.

FISCAL IMPACT

Funding in the amount of $50,000 for FY 06-07 has already been budgeted. The City gets reimbursed by the Los Angeles Regional Park and Open Space District for its eligible Measure A maintenance and servicing expenses.

Respectfully Submitted:

Raymond Holland
Interim Director of Public Works

Reviewed:

Les Evans
City Manager