Rancho Palos Verdes City Council
   

JUNE 20, 2006 PROFESSIONAL SERVICES AGREEMENT FOR FY 2006-07 AND 2007-08; NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)/ TOTAL MAXIMUM DAILY LOAD (TMDL) IMPLEMENTATION JUNE 20, 2006 PROFESSIONAL SERVICES AGREEMENT FOR FY 2006-07 AND 2007-08; NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)/ TOTAL MAXIMUM DAILY LOAD (TMDL) IMPLEMENTATION

JUNE 20, 2006 PROFESSIONAL SERVICES AGREEMENT FOR FY 2006-07 AND 2007-08; NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)/ TOTAL MAXIMUM DAILY LOAD (TMDL) IMPLEMENTATION



TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: INTERIM DIRECTOR OF PUBLIC WORKS

DATE: JUNE 20, 2006

SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR FY 2006-07 AND 2007-08; NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)/ TOTAL MAXIMUM DAILY LOAD (TMDL) IMPLEMENTATION

Staff Coordinator: Lauren Ramezani, Sr. Administrative Analyst

RECOMMENDATION

1) Award a professional services contract to John L. Hunter and Associates, Inc. (JLHA) for FY 2006-07 and 2007-08 for National Pollutant Discharge Elimination System (NPDES) for a not to exceed amount of $28,280 for FY 2006-07, and $31,380 for FY 2007-08; and up to $5,000 each fiscal year for unspecific services related to Sanitary Sewer Overflows based upon time and materials; and up to $7,500 annually for services related to Total Maximum Daily Load (TMDL) implementation.

2) Authorize the Mayor and City Clerk to execute an agreement with John L. Hunter and Associates, Inc.

3) Authorize the City Manager and Director of Pubic Works to award a one-year extension (FY 08-09) upon successful completion of the tasks of the first two years.

BACKGROUND AND DISCUSSION

The City is required to implement the adopted Los Angeles County Municipal NPDES Permit, which regulates discharge of storm water and urban runoff in the County of Los Angeles. This permit, issued in December 2001 to all Los Angeles County cities, by the California Regional Water Quality Control Board, requires the City of Rancho Palos Verdes and 83 other cities to establish pro-active programs to reduce pollutants in storm water runoff and protect the beneficial uses of receiving waters. The County of Los Angeles has developed five model programs, which must be followed for compliance with the NPDES Permit.

The City must continue implementing these programs, which include, but are not limited to: participating in watershed management, ongoing training for City staff and contractors, providing education material to businesses and residents, Conducting a site inspection program for restaurants, auto service facilities and other industrial and commercial sites, administering a program of identifying and correcting illicit discharges, reviewing planning and building plans for storm water concerns and preparing annual status report for submittal to the Regional Board.

DISCUSSION

For the past five years of the NPDES Permit, JLHA has: prepared and submitted the annual reports thoroughly and on time and; provided annual training for Public Works, Planning, Building and Code Enforcement staff was well as City contractors; developed procedures for Urban Storm Water Plans; reviewed plans for some of the most complex projects within the City; performed site inspections on schedule and surveyed City facilities for compliance

On May 3, 2006, the State Water Resources Control Board adopted new regulation regarding overflows from sanitary sewers. These regulations require the City to implement steps to reduce the number of overflows to zero over a three-year period.

In addition, Total Maximum Daily Loads (TMDL), which place limits on bacteria levels along the Santa Monica Bay beaches, including those along the City, go into effect on July 15, 2006. The City has been designated, by the Regional Board, as the lead agency for the Palos Verdes Peninsula. The City must review and analyze weekly monitoring reports of bacterial testing which is currently performed by the Sanitation Districts along the entire Palos Verdes coastline.

JLHA has been providing the City with NPDES services since FY 1997-98; providing TMDL services including development of the monitoring plan and implementation plans since FY 2002-03; and sewer overflow responses since 1997-98.

The contract’s scope include the continuation of tasks required by the Permit including: identifying and mitigating illicit discharges and connections; attending various watershed meetings; providing necessary staff training; performing inspections of businesses; assisting the City with the implementation of the model program; reviewing TMDL shoreline testing results and organizing the TMDL meetings being hosted by the City.

ALTERNATIVE

The alternative would be to decide to request proposals for these services, however, John L. Hunter and Associates has been consistently providing quality services at competitive rates and staff does not believe a change in consultants is needed at this time.

FISCAL IMPACT

The adopted FY 2006-07 City Budget provides adequate funding in the Storm Water Quality Fund for these services. The City will be reimbursed approximately $5,000 for TMDL services from other cities in the Palos Verdes Peninsula.

Respectfully Submitted:

Ray Holland
Interim Director of Public Works

Reviewed by:

Les Evans
City Manager

Attachment: Proposal and fees