Rancho Palos Verdes City Council
   

AUGUST 1, 2006 Rancho Palos Verdes FENCE REPAIR AT PVIC AND SHORELINE PARK AUGUST 1, 2006 Rancho Palos Verdes FENCE REPAIR AT PVIC AND SHORELINE PARK



AUGUST 1, 2006 Rancho Palos Verdes FENCE REPAIR AT PVIC AND SHORELINE PARK



TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: AUGUST 1, 2006

SUBJECT: FENCE REPAIR AT PVIC AND SHORELINE PARK

STAFF COORDINATOR: Alan Braatvedt, Senior Engineer

RECOMMENDATIONS

1. Approve the Plans for the construction of the Fence Repair Project for Point Vicente Interpretive Center and Shoreline Park.
2. Award a Construction Contract to Harris Steel Fence Co, Inc. in the amount of $129,505, for the Fence Repair Project for Point Vicente Interpretive Center and Shoreline Park and authorize staff to spend up to $20,495 for possible extra work; thereby approving a $150,000 construction budget, being the budget amount authorized by Council for this project.
3. Authorize the Mayor and City Clerk to execute a construction contract with Harris Steel Fence Co, Inc.
BACKGROUND

The City Council approved a budget of $150,000 for the permanent repair of erosion gullies where storm water discharges over the cliff face at both, Point Vicente Interpretive Center and Shoreline Park and the repair, realignment and replacement of sections of the fence at both parks.

With the recent opening of the newly completed Point Vicente Interpretive Center, it is essential that the existing wood post fence be brought up to a safe standard and attractive condition and that that condition be applied to Shoreline Park as well. In undertaking this work, the erosion problems on the cliff face, currently undermining the existing fence in places, also required attention.

Storm water currently flows over the cliff face in a number of naturally formed, isolated locations, which has created an ongoing erosion problem. The problem has also contributed to the receding of the cliff line, which has resulted in the need to relocate the fence in some locations away from the cliff edge.

ANALYSIS

Sealed bids were received and opened at 11:00am July 12, 2006. Harris Steel Fence Co, Inc. submitted the lowest responsible and responsive bid of the two received. The following table summarizes bids:

BID SUMMARY
CONTRACTOR BID AMOUNT
Harris Steel Fence Co, Inc. $ 129,505
Southland Construction $ 133,850
Engineer’s Estimate $ 150,000

The bids were reviewed for consistency with bid requirements. References were contacted and reported satisfactory or above performance on similar projects. The low bidder is satisfied with his bid and is ready to go to work. The bid is 16% below the Engineer’s Estimate, however the estimate allowed for a 15% contingency, which when applied to the low bid, it is within 1% of the estimate.

This project will provide erosion protection and repair the fences at the two parks. In constructing the erosion protection measures and in realigning the fence, unforeseen conditions are expected to materialize. As a result, staff is anticipating that some areas will require additional/extra work that has not been identified in the scope of this project. Staff is requesting a construction contingency of $20,495 (16%) that would be used in the event of changed construction conditions require additional work.

Funds for this project were budgeted in the FY 05-06 Infrastructure Improvements – Parks, Trails and Open Space program

SUMMARY OF RECOMMENDATIONS

Adopting staff’s recommendations will result in approving the improvements proposed for the erosion control that is currently undermining the fences and the repair, upgrading and realigning the fences where necessary, awarding a construction contract to Harris Steel Fence Co, Inc. and authorizing the Mayor and City Clerk to execute those contracts.

FISCAL IMPACT

Funds budgeted in the FY 05-06 Infrastructure Improvements – Parks, Trails and Open Space program will be carried forward to the FY 06-07 budget for this project.

Submitted by,

Ray Holland
Interim Director of Public Works

Reviewed,

Les Evans
City Manager