TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: SEPTEMBER 5, 2006

SUBJECT: ARTERIAL REHABILITATION PROGRAM ADDITIONAL ENGINEERING SERVICES

Staff Coordinator: Bindu Vaish, Assistant Engineer

RECOMMENDATIONS:

1. Approve an Addendum to an existing contract for Professional Engineering Services provided by Willdan, for a not-to-exceed fee of $8,500 for services related to the City’s Arterial Rehabilitation Program.

BACKGROUND

At its December 20, 2005 meeting the City Council awarded a contract to Willdan Associates in the amount of $70,070 for engineering services to prepare roadway improvement plans for sections of Hawthorne Blvd., Palos Verdes Drive West, and Palos Verdes Drive South. Limits of the streets are as following:

- Overlay Hawthorne Blvd. northbound and southbound from Silver Spur Road to City Limit
- Overlay southbound Palos Verdes Drive West from City Limit to Hawthorne Blvd
- Overlay short segment of northbound Palos Verdes Drive West from 400 feet south of Golden Cove to Hawthorne Boulevard.
- Slurry Seal, Palos Verdes Drive South Westbound from Schooner Drive to 1,340’ west of Schooner Drive (west end of median), and Palos Verdes Drive South westbound from 100’ east of Narcissa drive to 400 feet south of Golden Cove.

When the project was first established it was envisioned that construction would be principally funded with Proposition C funds, however with cost increase in the construction material additional money is needed. The FY 06-07 budget includes an additional source of funding that is available through the Federal Surface Transportation Program-Local(STP-L) Funds. STP-L funds are federal funds that are allocated to cities and other agencies on a per capita basis. Like most federal programs the STP-L program is very restrictive and only certain projects qualify for funding. In addition the STP-L program requires that additional engineering services be provided during both the design and construction phases. The recommended action will provide for the additional services required by the Federal Program during the design phase.

DISCUSSION

To enable the use of STP-L funding for the above mention project, the City must establish a new Disadvantaged Business Enterprises (DBE) Program, obtain additional core samples of the existing pavement, and prepare a detailed cost estimate. Willdan Associates has detailed knowledge of both the project design and the STP-L process, and for this reason it is recommended that an $8,500 addendum to the city’s existing contract with Willdan be approved.

The funding for this project has changed as follows:

Funding Sources	Original concept of project funding FY 05-06	Budgeted Funding FY 06-07	Total Available Funding for FY 06-07
Prop C	$622,133 (carry over to FY 06-07)	$325,000	$947,133
STPL	0	$673,531	$673,531
Total	$622,133	$999,000	$1,620,664

It should be noted that both STP-L and Prop C Funds can only be utilized for projects on non-residential or arterial roadways.

CONCLUSION

Adopting staff’s recommendations will approve an addendum to an existing engineering services contract with Willdan Associates related to the City’s Arterial Rehabilitation Program, and allow the City to utilize STP-L Funds for the proposed improvements.

FISCAL IMPACT

Funds are available in the fiscal year 06-07 budget.

Respectfully Submitted,


Ray Holland
Interim Director of Public Works

Reviewed,

Les Evans
City Manager