TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: JIM BELL, DIRECTOR OF PUBLIC WORKS

DATE: SEPTEMBER 19, 2006

SUBJECT: FORRESTAL NATURE PRESERVE SWALE IMPROVEMENT PROJECT

STAFF COORDINATOR: BINDU VAISH, ASSISTANT ENGINEER

RECOMMENDATIONS

1. Approve the construction plans

2. Award a contract for the construction of the Forrestal Swale Drainage Improvements Project to Garcia Juarez Construction, Inc. for the contract bid amount of $358,700, and authorize staff to spend up to an additional $40,534 for possible extra work or unforeseen conditions, for a total authorization of $399,234.

3. Authorize the Mayor and City Clerk to execute a contract with Garcia Juarez Construction, Inc.

4. Award a contract to Charles Abbott Associates (CAA), for the Construction Management, and Inspection services in an amount not to exceed $30,000.

5. Authorize the Mayor and City Clerk to execute a contract with Charles Abbott Associates (CAA).

6. Adopt Resolution 2006-______, a resolution of the City Council of the City of Rancho Palos Verdes amending resolution 2006-41, the budget appropriation for fiscal year 2006-07, for a budget adjustment to the city’s Capital Improvement Project Fund – Parks and Trails Maintenance.

7. Authorize the additional expenditure of up to $ 163,000 for Forrestal Swale Drainage Improvements Project. Funding to come from remaining Measure A grant money.

BACKGROUND / DISCUSSION

In 1996 the City acquired the Forrestal property and added it to its inventory of open space. In early 2000 a need for improvements to drainage facilities on the property was identified

Because the Forrestal property was acquired with Measure A funds, all maintenance activities are eligible for Measure A funding. Measure A project-funding plan was submitted to, and approved by, the County of Los Angeles; administrators of Measure A funds for $463,000.

On December 7, 2004 the City Council authorized spending $300,000 out of the $463,000 grant. So far $33,766 has been spent out of the $300,000 leaving a balance of $266,234.

Following are details of latest bid to complete the project:
Contractor Job Performed Bid Amount Contingency Total
Garcia Juarez Construction Inc. Construction $358,700 $40,534 $399,234
Charles Abbott Associates (CAA
Construction Management and Inspection Services $30,000 $30,000
Total to complete project $429,234
Carried over from previous years ($266,234)
Additional funds needed to complete the project $163,000

At this point staff would like City council to authorize remaining $163,000 of the Measure A grant money to complete the project.

ANALYSIS

 Contract for Construction

The current project was advertised and sealed bids were received and opened at 10:00 a.m. on July 10, 2006. Garcia Juarez Construction, Inc. submitted the lowest responsive bid of the two responsive bids received. The following table summarizes bids:

Contractor Base Bid Amount Bid Alternate 1 Total Bid Amount
Garcia Juarez Construction Inc. $338,700 $20,000 $358,700
Ryco Construction Inc. $473,374 $40,000 $513,374

References were contacted and reported satisfactory on projects. The bid documents and bonds (from a California surety company) are in order and their contractor’s license is current.

 

 Construction Management and Inspection Services

Staff submitted a request for proposal to two firms, CBM Consulting Inc., and Charles Abbott Associates (CAA). Proposals have been reviewed and staff has concluded that both firms are equally qualified to perform the work. Based on qualifications, experience, and depth of understanding of the project, staff recommends award of a contract for construction management and inspection services to CAA.

CONCLUSION

Adopting the staff recommendation will appropriate funding to address needed drainage improvements at the Forrestal Nature Preserve.

ALTERNATIVE ACTIONS

Deny the recommended actions and do not repair the swales.

FISCAL IMPACTS

“Measure A” funding is available for the recommended action. If the City Council authorizes the additional expenditure, the measure A fund will recognize additional grant revenue of $163,000.

Respectfully Submitted,

Jim Bell
Director of Public Works

Reviewed

Les Evans
City Manager

Attachments: Resolution
CAA fee proposal

RESOLUTION NO. 2006-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY RANCHO PALOS VERDES AMENDING RESOLUTION NO. 2006-41, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2006-2007, FOR A BUDGET ADJUSTMENT TO THE CITY’S CAPITAL PROJECTS FUND

WHEREAS, Section 3.32 of the City of Rancho Palos Verdes Municipal Code
provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council; and

WHEREAS, on June 1, 2006, the City of Rancho Palos Verdes adopted
Resolution 2006-41, approving a spending plan and authorizing a budget appropriation
for the 2006-2007 fiscal year; and

WHEREAS, it is advantageous to the City to allocate additional funds to the Forrestal Nature Preserve swale Improvement Project; and

WHEREAS, a budget increase in the Capital Improvement Projects Fund is necessary to authorize the expenditure of additional funds for the project.

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The following adjustments be made to the following funds:

1. Capital Improvement Projects Fund:

330-3033-461-73-00 Improvements $163,000
330-3033-391-10-00 Transfer from measure A maintenance $163,000

2. Measure A Fund

224-3024-431-91-00 Transfer to CIP $163,000

PASSED, APPROVED, AND ADOPTED THE 19th OF September 2006.

ATTEST:
MAYOR

CITY CLERK

State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )

I, Carolynn Petru, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2006-___ was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on September 19, 2006.

City Clerk