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FROM: DIRECTOR OF PUBLIC WORKS
SUBJECT: NEIGHBORHOOD BEAUTIFICATION GRANT AWARDS (CYCLE 17)
1. Approve forty-eight grant applications for the Neighborhood Beautification Program totaling $177,653.
2. Deny one grant application for reasons that the requested improvements have
Since 1989 the City has annually awarded Neighborhood Beautification Grants. The program awards funds directly to members of Homeowners’ Associations, other neighborhood groups, schools and libraries to construct beautification projects. The program is funded from revenues from the City’s Curbside Recycling Program. Since
The benefit of this project is to attract the resident investment in the community and maintain the highest quality of life possible
The base grant amount is $3,000, and the program includes a matching component of up to $1,500. Under the program the maximum grant amount is $ 4,500. In May, the Public Works Department sent notices to the Homeowners Associations, Community Associations, and all libraries and schools within the City. A total of forty-nine applications have been received.
Grant recipients may request up to 2/3 of the grant amount upon award. This enables grantees to purchase supplies and materials.
Upon review of the forty-nine applications staff recommends that forty-eight applications be approved. The grants are summarized in Exhibit “A”.
The most common grant request is for landscape improvements. However, grants are also requested for other improvements such as stamped asphalt, landscape lighting, entry signs, new irrigation systems and painting. Many of the projects will require a Public Works and /or a Planning Department permit. Staff from both departments took extra care to spell out for applicants the requirements for the no cost permit needed.
Some characteristics of the applications recommended for approval:
Type of organization
Subject of grants
Have they applied before?
How much did they ask for?
One of the two documents required for submittal with all applications is minutes of a Homeowner’s Association meeting at which time the application is approved. Because many of our HOA’s do not hold regular meetings, 43 of the applications do not have minutes, however, those that do not have instead produced proposals with the appropriate signatures from the office holders of their association.
A second requirement is bids from two contractors for the proposed project. It was brought to the City’s attention by many groups that they have difficulty obtaining more than one bid. Out of the 49 applications recommended for approval, 15 include only one bid. In each case, however, staff did review the application and found that the costs are fair and reasonable.
Upon completion of the projects staff will visit each location and take photos of the completed work. Outstanding improvements will be forwarded to City Council for consideration of meritous acclaim. A letter of appreciation will be sent to all applicants and a letter of recognition to those with outstanding projects at a future City Council meeting.
Adopting the staff recommendation will award forty-eight Beautification grants. Award letters will be sent to the applicants, and upon request up to 2/3 of the requested funding will be forwarded. Upon receipt of a final invoice for the work a check remitting the balance will be issued directly to the Applicant.
The adopted FY 06-07 budget includes adequate funding for the recommended action awards grants totaling $177,653.
Les Evans, City Manager