Rancho Palos Verdes City Council
   

December 5, 2006 RANCHO RANCHO PALOS VERDES CITY COUNCIL AGENDA-ANNUAL RENEWAL FOR NON-EXCLUSIVE COMMERCIAL REFUSE COLLECTION AND DISPOSAL SERVICES AGREEMENT- 2007 December 5, 2006 RANCHO RANCHO PALOS VERDES CITY COUNCIL AGENDA-ANNUAL RENEWAL FOR NON-EXCLUSIVE COMMERCIAL REFUSE COLLECTION AND DISPOSAL SERVICES AGREEMENT- 2007 December 5, 2006 RANCHO RANCHO PALOS VERDES CITY COUNCIL AGENDA-ANNUAL RENEWAL FOR NON-EXCLUSIVE COMMERCIAL REFUSE COLLECTION AND DISPOSAL SERVICES AGREEMENT- 2007



TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: DIRECTOR OF PUBLIC WORKS

DATE: DECEMBER 5, 2006

SUBJECT: ANNUAL RENEWAL FOR NON-EXCLUSIVE COMMERCIAL REFUSE COLLECTION AND DISPOSAL SERVICES AGREEMENT- 2007

Staff Coordinator: Lauren Ramezani, Sr. Administrative Analyst

RECOMMENDATION

  1. Authorize the Mayor and the City Clerk to execute one-year non-exclusive commercial refuse collection and disposal services agreements with: Advanced Waste Systems, Inc., Allied Waste Services of North America, LLC, dba Allied Waste Services of Gardena, California Waste Services, CalMet Services, Inc., Consolidated Disposal Service, LLC, Easy Roll Off Services, EDCO Disposal Corporation, JJK Roll-Offs, Inc., Joe Pizzo, Inc., S & H Disposal Company, United Pacific Waste & Recycling Services, Universal Waste Systems, Inc., and USA Waste of California, Inc., dba Waste Management of Los Angeles, and West Coast Waste & Roll Off Service.
  2. Adopt Resolution No. 06-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES LIMITING THE NUMBER OF HAULERS AUTHORIZED TO PROVIDE SOLID WASTE COLLECTION AND RECYCLING SERVICES FROM COMMERCIAL PREMISES, AND ROLL OFF SERVICES TO RESIDENTIAL AND COMMERCIAL PREMISES IN THE CITY OF RANCHO PALOS VERDES IN CALENDAR YEAR 2007

BACKGROUND

Since 1992 the City has entered into one-year non-exclusive franchises for Commercial Refuse Collection and Disposal with any firm that meets the agreement requirements. These haulers provide bins to businesses for on-going business activities, and roll off dumpsters to residential and commercial customers during construction, demolition, cleanup and remodeling activities. In December 2000, a five-year notice of non-extension was issued to all of the City's authorized non-exclusive commercial haulers. In December 2005, the City Council decided not to accept any new haulers in 2006.

In the past, the number of authorized haulers varied slightly each year depending on economic conditions, and availability of customers in the area, and mergers or acquisitions of smaller hauling companies with larger ones.

Each hauler is required to annually obtain a City business license and submit proof of general liability, workers compensation insurance and endorse the City as additionally insured. All haulers are required to submit payments on a quarterly basis along with a quarterly report, which provides refuse disposal and recycling tonnage information.

The non-exclusive franchise allows the City to collect a franchise fee of five (5) percent of gross receipts and an AB 939 fee of up to five (5) percent of gross receipts from haulers doing business in the City. Since January 2001, haulers have been entitled to a reduction in their AB 939 fees if they show receipts of solid waste tonnage diverted from landfills to recycling or material recovery facilities. The City’s goal is to encourage haulers by providing a financial incentive to recycle construction, demolition, remodeling and business waste such as dirt, concrete, asphalt, cardboard, etc.

DISCUSSION

The City’s residential hauling contracts expire on June 30, 2007. In April 2006, the City released RFP for commercial and residential trash and recycling services. The City received only one proposal, from Waste Management, for commercial hauling.

On November 7, 2006, the City Council directed staff to prepare a new RFP(s) with fewer options to encourage more competitive environment, and decided to extend the residential contracts one year, from June 30, 2007 to June 30, 2008. The City’s current commercial hauler contracts expire on December 31, 2007. A new annual contract is needed in order for the commercial haulers to work in the City in 2007.

HAULER ACTIVITY: The 14 haulers reported revenue, market share, and recycling efforts from RPV accounts vary significantly. The information below reflects the three most recent quarters, January 1, 2006 through September 30, 2006.

Name

Reported Gross Receipts 2006

% of City Total

Avg.

Recycling %

Advanced Waste

$ 8,500

1%

40%

Allied (BFI)

$172,000

27%

25%

California Waste Srvs

$ 34,500

5%

65%

Calmet Srvs

$ 24,000

4%

15%

Consolidated

$ 7,500

1%

0%

Easy Roll off

$ 10,500

2%

40%

EDCO

$ 0

0%

0%

JJK Rolloff

$ 19,000

3%

65%

Pizzo, Inc.

$ 16,500

3%

40%

S & H Disposal

$ 25,500

4%

60%

United Pacific Waste

$ 1,000

0%

15%

Universal Waste Systems

$ 2,000

0%

0%

Waste Mgmt

$302,000

48%

40%

West Coast Rolloff

$ 3,000

0%

100%

Total

$626,000

100%

N/A

WM and BFI’s reported gross receipts, represent 75% of the total commercial hauling market activity in RPV. There are 3 haulers, California Waste Services, Calmet Services, and S & H Disposal, which each represent 4%-5% of the total RPV market. There are 3 other haulers, Easy Rolloff, JJK Rolloff and Pizzo that each represents 2%-3% of the total RPV market.

ALTERNATIVES

  1. Reduce the number of haulers from 14 to 13. EDCO has been an authorized hauler and has obtained annual business licenses for several years. However, for the past few years EDCO has reported no activity in RPV. In effect that means they do not do any business in RPV.
  2. Reduce the number of commercial haulers from 14 to 10. EDCO, United Pacific Waste, Universal Waste Systems, and West Coast Rolloff each represent less than 1% of the activity in the City.

FISCAL IMPACT

The City received approximately $45,000 in franchise fees and $30,000 in AB 939 fees in FY 05-06 from commercial haulers. AB 939 fees are deposited in the Waste Reduction Fund and are used to develop and implement recycling programs to meet the AB 939 mandate. Franchise fees and late submittal penalties are deposited in the General Fund.

 

Respectfully Submitted:

Jim Bell, Director of Public Works

Reviewed by:

Les Evans, City Manager

Attachment: Copy of Agreement

Resolution No. 06-____

RESOLUTION 2006- ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES LIMITING THE NUMBER OF HAULERS AUTHORIZED TO PROVIDE SOLID WASTE COLLECTION AND RECYCLING SERVICES FROM COMMERCIAL PREMISES, AND ROLL OFF SERVICES TO RESIDENTIAL AND COMMERCIAL PREMISES IN THE CITY OF RANCHO PALOS VERDES IN CALENDAR YEAR 2007

WHEREAS, pursuant to Section 8.20.260 of the City of Rancho Palos Verdes Municipal Code, only those solid waste haulers who have entered into a collection agreement with the City may collect solid waste and recyclables from commercial premises, and roll off services to residential premises in the City; and

WHEREAS, fourteen solid waste haulers provided the required insurance coverage and documentation, quarterly reports and fees to the City, obtained valid business licenses and entered into valid annual agreements for the collection of solid waste and recyclables from commercial premises, and roll off services to residential and commercial premises in the City in calendar year 2006; and

WHEREAS, the fourteen authorized haulers providing solid waste collection and recycling services from commercial premises, and roll off services to residential and commercial premises in calendar year 2006 have been adequate and can satisfactorily continue to provide similar services in calendar year 2007; and

WHEREAS, to improve monitoring and reporting of commercial and roll off disposal and recycling tonnage, and public education activities;

BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES:

The City Council herby orders that only those solid waste haulers who entered into commercial collection agreements in calendar year 2006 are permitted to enter into such agreements in calendar year 2007. No other solid waste haulers will be authorized to collect solid waste and recyclables from commercial premises, and roll off services to residential premises in the City in calendar year 2007.

PASSED, APPROVED, AND ADOPTED THE 5th DAY OF DECEMBER, 2006.

___________________

ATTEST: MAYOR

___________________

CITY CLERK

State of California )

County of Los Angeles ) ss

City of Rancho Palos Verdes )

I, CAROLYNN PETRU, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2006- ___ was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on December 5, 2006.

____________________________

CITY CLERK

 

AGREEMENT FOR NON EXCLUSIVE COMMERCIAL

COLLECTION AND DISPOSAL SERVICES

BETWEEN

THE CITY OF RANCHO PALOS VERDES,

a municipal corporation

AND

_ ___________________________

a

_________ corporation

CITY OF RANCHO PALOS VERDES

AGREEMENT FOR NON EXCLUSIVE COMMERCIAL

COLLECTION AND DISPOSAL SERVICES

This Agreement is made and entered into this 5th day of December, 2006, by and between the CITY OF RANCHO PALOS VERDES, a municipal corporation, hereinafter referred to as "CITY" and ________________, a, __________ corporation, hereinafter referred to as "COLLECTOR".

RECITALS

This Agreement is entered into on the basis of the followings facts, understandings, and intentions of the parties:

    1. The Legislature of the State of California, by enactment of the California Integrated Waste Management Act of 1989 (Public Resources Code Section 49100, et seq.; hereinafter the "Act") established a Solid Waste management process which requires cities and other local jurisdictions to implement source reduction, reuse, and Recycling as integrated waste management practices; and
    2. The Act authorizes and requires local agencies to make adequate provision for Solid Waste handling within their jurisdictions; and
    3. The City Council has enacted Chapter 8.20 of the Rancho Palos Verdes Municipal Code, which establishes standards for the Collection and removal of Solid Waste and Recyclables, the Disposal of Solid Waste, the Recycling of Recyclables, and requirements for Collector Agreements; and
    4. Pursuant to Sections 49300 and 49500-49523 of the Public Resources Code, and Section 8.20.260 of the Municipal Code, CITY is authorized to enter into an exclusive or non-exclusive agreement for the Collection and Disposal of Solid Waste; and
    5. The CITY desires to enter into an nonexclusive agreement with COLLECTOR for the Collection and Disposal of Solid Waste, and the Collection and Processing of Recyclables, from Commercial Premises in the CITY, and to provide Boxes and Bins to Residential Premises; and
    6. WHEREAS, COLLECTOR is willing to provide Solid Waste Collection, Disposal and Recycling services to Commercial Premises in the CITY, and to provide Boxes and Bins to Residential Premises, on a nonexclusive basis; and
    7. WHEREAS, the work to be done under this Agreement includes the furnishing of all labor, material and equipment necessary for the Collection of Solid Waste and Recyclables, the Disposal of Solid Waste, and Recycling of Recyclables; and
    8. COLLECTOR has represented and warranted to CITY that it has the experience, responsibility, and qualifications to implement the Collection of Solid Waste and Recyclables, and to arrange with Commercial Business Owners for the Collection, safe transport, Processing, and Disposal of all materials in compliance with Applicable Laws; and
    9. CITY has determined that it may enter into an exclusive agreement for the Collection of Solid Waste and Recyclables from Commercial Premises, and on December 20, 2000 provided to all solid waste haulers then providing solid waste handling services in the City the five year notice required by Public Resources Code Section 49520; and
    10. CITY and COLLECTOR are mindful of the provisions of the laws governing the safe Collection, transport, Recycling, and disposal of Solid Waste, including the Act, RCRA, and CERCLA; and
    11. CITY and COLLECTOR desire to leave no doubts as to their respective roles and to make it clear that by entering into this Agreement, CITY is not thereby becoming a "generator" or "arranger" as those terms are used in the context of CERCLA Section 107 (a) (3), and that it is COLLECTOR, not CITY, which is "arranging for" the Collection of Solid Waste and Recyclables from Commercial Premises in the CITY, and transporting of same for Disposal, Recycling of Recyclables, and Processing of Green Waste; and

NOW, THEREFORE, in consideration of the mutual covenants and conditions herein contained, the parties agree to as follows:


DEFINITIONS AND TERMS

DEFINITIONS.

Whenever any term used in this Agreement has been defined by Section 8.20.020 of Chapter 8.20 of the Rancho Palos Verdes Municipal Code, the definitions in Chapter 8.20 shall apply unless the term is otherwise defined in this Agreement. Whenever any term used in this Agreement has been defined by Division 30, Part 1, Chapter 2 of the California Public Resources Code, the definitions in Division 30, Part 1, Chapter 2 shall apply, unless the term is otherwise defined in this Agreement or in Chapter 8.20 of the City Code. In addition, the following definitions are hereby incorporated into this Agreement:

"Act" shall have the meaning set forth in the first recital of this Agreement.

"Administrator" shall mean the City Manager or the City Manager’s designee.

"Agreement" shall mean this Agreement.

"Applicable Law" shall mean all laws, regulations, rules, orders, judgments, decrees, permits, approvals, or other requirement of any governmental agency having jurisdiction over the Collection and Disposal of Solid Waste and Recyclables and the Processing of Recyclables that are in force on the date of this Agreement and as they may be enacted, issued or amended during the Term.

"Billing" shall mean the written statement of monies due for Collection made in compliance with this Agreement.

"Bin" shall mean a detachable container used in connection with Commercial Premises with a capacity equal to or less than six (6) cubic yards that is serviced using a front end loading vehicle.

"Box", sometimes known as a "roll-off," "drop" box or "debris" box, means a wheeled or sledded container or compactor, generally 10 to 40 cubic yards in size, that is picked up in its entirety by a dedicated truck.

"Bulky Waste" shall mean items such as stoves, refrigerators, water heaters, washing machines, furniture, and other "hard to handle" waste materials, which have weights or volumes greater than those allowed for Bins or Boxes, but excluding dead animals and hazardous wastes.

"Bundle" shall mean all tree, shrub and brush trimmings, or newspapers and magazines when securely tied together to form an easily handled package not exceeding four feet in length and 45 pounds in weight.

"CITY" shall mean the CITY OF RANCHO PALOS VERDES, a California municipal corporation.

"Concrete and Asphalt" shall mean concrete, asphalt, or items made from asphalt or concrete;

"COLLECTOR" shall mean _________________.

"Diversion" shall have the meaning set forth in Public Resources Code Section 40124.

"Holiday" shall mean the following days:

New Year’s Day

Memorial Day

Independence Day

Labor Day

Thanksgiving Day

Christmas Day

"May" shall mean that which is permissive.

"Recyclables" shall mean those items designated by the City Council, which are to be separated from a Commercial Business Owner's daily Solid Waste for the purpose of Recycling. Items included are aluminum, glass, green waste, newspapers, tin, steel, plastic, cardboard, wood wastes, scrap metals, appliances, reusable building materials, concrete, asphalt, and styrofoam containers and other recyclable materials.

"Resource Recovery Program" shall mean construction and operation of a Solid Waste or household hazardous waste facility for transfer, Recycling, composting, incineration of household hazardous waste or special waste accumulation or treatment or other non-landfill use of Solid Waste.

"Reusable Building Materials" shall mean bathroom fixtures, lighting fixtures, doors, windows, bricks, and other materials that may be used again;

"Scrap Metals and Appliances" shall mean, but is not limited to, refrigerators, freezers, stoves, washing machines, dryers, dishwashing machines, water heaters, furnaces, durable goods, white goods, pipes, cables, frames, structures, and other materials which have major components that have scrap metal value;

"Shall" shall mean that which is mandatory.

"Term" shall have the meaning set forth in Paragraph 3 of this Section A.

"Wood Wastes" shall mean lumber, plywood, wooden furniture, wooden fences, wood siding, and wood shingles.

DISPUTES RELATING TO DEFINITIONS If any conflict arises between the CITY and the COLLECTOR concerning the definitions of words and terms set forth above, the Administrator will determine and resolve the conflict. The Administrator will notify the COLLECTOR of the determination in writing. The COLLECTOR may appeal the Administrator's determination to the City Council, and the City Council shall make the final decision. The COLLECTOR shall file a notice of any such appeal with the Administrator within ten (10) calendar days after the decision of the Administrator.

TERM OF AGREEMENT: This Agreement shall become effective on January 1, 2007, and shall remain in force through December 31, 2007. The Agreement may, in the sole discretion of CITY, be extended for an additional one (1) year period (or any shorter period of time, as determined by CITY), if COLLECTOR provides written notice to CITY on or before October 1, 2007, that COLLECTOR wishes to continue to provide services within the CITY, and the CITY gives written notice of its approval of the extension to COLLECTOR by December 1, 2007.

NON-EXCLUSIVE RIGHTS: Subject to the terms and conditions of this Agreement and applicable State laws, CITY hereby grants and issues to COLLECTOR the non-exclusive authority, right and privilege, for the Term unless earlier terminated as provided herein:

to collect, transport, process, and dispose of all Solid Waste and Recyclables generated or accumulated on those Commercial Premises within the CITY for which COLLECTOR has an agreement with the Commercial Business Owner; and

to provide Boxes and Bins to Residential Premises, to the extent not in conflict with the rights of the residential collector as set forth in that certain agreement between CITY and Waste Management- Los Angeles District, dated December 21, 1999, and that certain agreement between CITY and Universal Waste Systems, Inc. dba Ivy Rubbish Disposal, dated February 17, 2004.

REPRESENTATIVES OF PARTIES AND SERVICE OF NOTICES

The representatives of the parties who are primarily responsible for the administration of this Agreement, and to whom formal notices, demands and communications shall be given, are as follows:

The principal representative of CITY shall be:

Les Evans, City Manager

30940 Hawthorne Boulevard

Rancho Palos Verdes, California 90275

Telephone No.: (310) 544-5205

Fax No.: (310) 544-5291

The principal representative of COLLECTOR shall be:

_____________

_____________

Phone (___) _______ Fax (___) ________

Formal notices, demands, and communications to be given hereunder by either party shall be made in writing and shall be effective upon the date of personal delivery or, in the case of mailing, on the date of delivery or attempted delivery as shown on the U.S. Postal Service certified mail return receipt.

If the name of the principal representative designated to receive the notices, demands, or communications, or the address of such person, is changed, written notice shall be given to the other party within five (5) working days of the change.

ACKNOWLEDGEMENTS: By entering into this Agreement, CONTRACTOR hereby acknowledges and agrees that:

      1. it has read and is familiar with the provisions of Chapter 8.20 of the Municipal Code; and

(b) it has received the notice referred to in Recital I, and is aware that if the CITY enters into an exclusive collection agreement in the future, no renewal of this Agreement beyond December 31, 2005 may occur.


COLLECTOR'S OBLIGATIONS

OBLIGATIONS: The COLLECTOR shall be obligated and does hereby agree to do and perform as follows:

COMPLIANCE WITH APPLICABLE LAW: COLLECTOR agrees to Collect, handle, transport, process, and dispose of all Solid Waste and Recyclables and to perform all of the service on its part as required by the provisions of this Agreement, in a careful manner, and in accordance with all Applicable Laws, including but not limited to Chapter 8.20 of the Municipal Code, which is incorporated herein by this reference.

CITY LICENSE: COLLECTOR shall obtain and maintain all required licenses and permits, including but not limited to a City business license, and shall pay all applicable fees and taxes.

COLLECTION AND DISPOSAL: Pursuant to the terms of this Agreement, COLLECTOR shall furnish all labor, material and equipment necessary for, and shall:

      1. collect and dispose of all Solid Waste from Commercial Premises within the CITY, where COLLECTOR has an agreement with Business Owner(s) for the Collection and disposal of such Solid Waste;
      2. collect and recycle the Recyclables at Commercial Premises in which a Business Owner(s) has requested such service and where COLLECTOR has an agreement with Business Owner(s) for such services; and
      3. provide Boxes and Bins to Residential Premises, upon request from the Residential Householder.

FREQUENCY OF COLLECTION; QUANTITY: The frequency and Bin capacity is subject to individual arrangement between the COLLECTOR and Business Owner(s).

There shall be no limit on the quantity of Solid Waste that will be picked up from each Commercial Premises, provided that the Solid Waste is presented for Collection in conformity with the requirements of this Agreement.

HOURS OF COLLECTION: Collection from Commercial Premises shall take place between the hours of 7 A.M. and 7 P.M. on any day of the week, except that no pickups shall be made on Sunday unless specifically authorized in writing by the Administrator. Hours and days of Collection are subject to change by the City Council.

COLLECTION OF SPECIAL MATERIALS: COLLECTOR may collect and dispose of discarded automobile or truck bodies, or other heavy objects, such as dirt, sod, or rock, which require special handling.

SOLID WASTE DISPOSAL: COLLECTOR shall dispose of all collected Solid Waste in accordance with Applicable Law. COLLECTOR shall make every effort to process Solid Waste, or to dispose of it other than in a landfill (e.g. recycle sand, rock, asphalt, concrete at recycling or mining facilities), to the extent possible to achieve Diversion.

SPECIAL CLEAN-UP COLLECTIONS: The COLLECTOR agrees that in addition to the normal schedule of Collections of regular service volumes, it will provide such labor, materials, and equipment as may be necessary to conduct special pick-up Collections for Commercial Business Owners. In addition, normal Collections following the Christmas and New Year Holidays shall include discarded Christmas trees.

BULKY WASTE COLLECTIONS: The COLLECTOR shall collect any Bulky Wastes that have been abandoned on Commercial Premises if requested by the Commercial Business Owner or CITY. COLLECTOR shall make provisions for the Recycling of Bulky Wastes if a market for such waste is available.

CARE OF CONTAINERS: All containers shall be replaced where found. Containers and lids shall not be deposited in the streets or on adjoining property. The COLLECTOR, its agents and employees, shall not throw containers from the truck to the ground, or in any other manner break or damage same.

ROUTE AND CHANGES: COLLECTOR shall establish routes and schedules for Collection of Solid Waste and Recyclables and shall notify all Business Owners within the CITY, in writing, of their individual scheduled days of Collection including an alternate day for holidays occurring on the scheduled pick-up day. COLLECTOR shall maintain these schedules except that they may be changed by notification to Business Owner(s) in writing.

SOLID WASTE NOT COLLECTED: When any Solid Waste is not collected by the COLLECTOR, the COLLECTOR shall leave a tag at least 3 1/2" x 6 3/4" in size stating the reasons for its refusal to collect the Solid Waste, giving reference to the provision of the Municipal Code or of this Agreement which gives ground for the refusal. The information shall be either in writing or by means of a check system. The tag shall carry the COLLECTOR's business firm name and telephone number, and shall be securely fastened to the container or to the article of Solid Waste.

OFFICE FOR INQUIRIES AND COMPLAINTS: The COLLECTOR shall maintain an office at some fixed place, and equip all trucks, including the Field Supervisor's or Foreperson's vehicle, with two-way radio communications with such office, and shall maintain a telephone in the firm's name at that location. The COLLECTOR shall at all times during the hours between 8:00 A.M. and 5:00 P.M., Monday through Friday, and during any time that Collection services are provided on a Saturday, have some person at the office with whom the CITY or customer may communicate. Complaints received by the COLLECTOR, either directly from the Business Owner(s) or the CITY, shall be resolved within 24 hours from the time of complaint. The COLLECTOR shall provide to the CITY an emergency telephone number that can be reached 24 hours a day. Collector shall log all complaints received by telephone and that log shall include the date and time the complaint was received, name, address and telephone number of caller, description of complaint, employee recording complaint and the action taken by Collector to respond to and remedy the complaint. Collector shall notify the City Manager within twenty-four (24) hours of receipt of any complaint. Daily logs of complaints (both verbal and written) concerning Collection of Solid Waste, Recyclable Materials and Yard Waste shall be retained for a minimum of twenty-four (24) months and shall be available to the City at all times upon request.

INDEPENDENT CONTRACTOR STATUS: The COLLECTOR shall be an independent contractor and not an agent or employee of the CITY. COLLECTOR shall have no authority to make any contracts or other legal commitments on behalf of the CITY.

FEES AND GRATUITIES: Neither COLLECTOR, any agent or employee employed by it, shall request, demand, or accept, either directly or indirectly, any compensation or gratuity from any person, firm, or corporation for Collections made pursuant to this Agreement, except as herein provided.

RECYCLING: COLLECTOR shall furnish labor, material and equipment, including Recycling containers, necessary for, and shall collect and dispose of Recyclables, at least once per week if requested by the Commercial Business Owner. COLLECTOR shall make a good faith effort to implement a Resource Recovery Program and assist the Business Owner(s) in establishing a Recycling program. Good faith effort shall include establishing a means to divert RECYCLABLES, informing at least quarterly Business Owner(s) of Recycling services which are available, identifying in promotional literature the name and phone number of persons who can assist in establishing a Recycling program, and responding promptly to inquiries from Business Owner(s) regarding Recycling. Recycling services shall be offered at a rate that is no higher than 75% of the rate charged by COLLECTOR for Solid Waste Collection of similar volumes and frequencies.

LANDFILL SPACE: COLLECTOR guarantees landfill space for the dumping of the CITY's Solid Waste for the entire term of this Agreement. COLLECTOR further guarantees the availability of such other disposal sites and/or methods as may be necessary to fulfill the terms of this Agreement for such Solid Waste that may not be suitable for landfill disposal.

SPOT INSPECTIONS: At any time, COLLECTOR shall furnish the CITY with full access to inspect its Collection containers, equipment, trucks and transfer station for compliance with the requirements of this Agreement.

S. CERTIFICATION. Collector shall submit to the City Manager a written certification, signed under penalty of perjury, stating that no persons acting on behalf of Collector has paid, or offered or attempted to pay, any elected or appointed official, officer or employee of City any compensation or consideration, in any form whatsoever, in connection with obtaining or entering into this Agreement.


STANDARDS FOR COLLECTIONS AND OPERATIONS

STANDARDS: COLLECTOR shall conform all of its operations and activities to the following:

TRAFFIC AND NOISE PROBLEMS: COLLECTOR shall so conduct its operation as to offer the least possible obstruction and inconvenience to public traffic or disruption to the peace and quiet of the area within which Collections are effected. All Collections shall be made as quietly as possible, and COLLECTOR shall ensure that the noise level shall not exceed 75 decibels when measured at a distance of 25 feet.

EQUIPMENT: All equipment used by COLLECTOR to perform work under this Agreement shall conform to the highest industry standards and shall be maintained in a clean and efficient condition. No motor vehicle used to collect or transport Solid Waste may be older than five (5) years at any time during the life of this Agreement unless authorized in writing by the Administrator. All vehicles used to collect, transport, or dispose of Solid Waste shall be certified annually by the California Highway Patrol. The certificate resulting from such inspections shall be submitted to the Administrator upon execution of this Agreement and annually during each year that this Agreement remains effective. Brakes shall be inspected quarterly, and copies of inspections shall be sent to the Administrator. All vehicles and Bins used to perform this Agreement shall be kept clean, in good repair, and will be uniformly painted to the satisfaction of the Administrator. All vehicles shall be cleaned both inside and out, not less than once weekly.

Each vehicle shall be so constructed and used that no Solid Waste, Recyclables, oil, grease or other material will blow, fall, or leak out of the vehicle. All Solid Waste shall be transported by means of vehicles equipped with water-tight bodies and close-fitting metal covers. Any Solid Waste, Recyclables dropped or spilled in Collection, transfer or transportation shall be immediately cleaned or removed by COLLECTOR. A broom and a shovel shall be carried at all times on each vehicle for this purpose.

A distinct identification number or letter shall be assigned to each vehicle used in Collection activities. This number or letter shall be no less than five (5) inches high and shall be prominently displayed on the vehicle and in plain sight from four (4) directions. Each vehicle shall also bear COLLECTOR's business or company name and local telephone number in letters large enough to be read from the curbside when a vehicle is moving.

COLLECTOR shall not store any vehicle on any public street or other public property in the CITY.

Should the Administrator at any time give notification in writing to COLLECTOR that any vehicle does not comply with the standards hereunder, that vehicle shall forthwith be removed from service by COLLECTOR and shall not again be used until inspected and approved in writing by the Administrator.

EQUIPMENT STORAGE: All vehicles and equipment used in the Collection of Solid Waste, if kept within the boundaries of the CITY, shall at all times when not in use in Collection of Solid Waste be kept on property of the proper zone either within a building or fenced yard.

COLLECTOR'S EMPLOYEES

Dress: All personnel of COLLECTOR collecting Solid Waste within the CITY shall wear and maintain an acceptable uniform approved by the Administrator.

Wages: COLLECTOR shall pay wages to its employees in accordance with Sections 1770 and 1773 of the Labor Code of the State of California.

EMERGENCY VEHICLE: At all times that Collection is occurring COLLECTOR shall maintain an emergency service vehicle to respond to complaints or emergency calls.

LIAISON WITH CITY: COLLECTOR shall visit CITY offices at such times as the Administrator shall designate for the purpose of discussing any matters relating to, or complaints which may be involved with the performance of the Agreement. The COLLECTOR shall report back as directed on any action taken with reference to subject matter so discussed.

COMMERCIAL COLLECTION SERVICE:

Solid Waste Containers: Commercial Premises shall have Solid Waste containers provided by the COLLECTOR. Containers shall meet CITY specifications. All Bins shall have lids.

Solid Waste Bin Availability: The COLLECTOR shall at all times have in stock a sufficient quantity of Solid Waste Bins of each of the standard cubic yard capacities for delivery to new Business Owner(s) accounts or for the replacement of deteriorated or defective Solid Waste Bins in service. The COLLECTOR shall provide a sufficient number and size of Solid Waste Bins compatible with the size of the Solid Waste Bin enclosure and the quantity of waste generated to new Business Owner(s) accounts.

Solid Waste Bin Maintenance: The COLLECTOR shall at all times keep Solid Waste Bins and lids in good, clean and sanitary condition to the satisfaction of the CITY. Solid Waste Bins which are used for putrescible waste materials shall be steam cleaned once per year. Solid Waste Bins to be cleaned or repaired shall be removed from the service location and taken to the COLLECTOR'S maintenance facility for such cleaning or repair.

Solid Waste Bin Enclosure Maintenance: It shall be the responsibility of the Business Owner(s) to keep the Solid Waste Bin enclosure structure in good repair and clean. The COLLECTOR, however, shall pick up any Solid Waste, debris or litter that is deposited on the ground as a result of the dumping of the Solid Waste Bin.

Solid Waste Bin Castors and/or Hasp & Lock Service: COLLECTOR shall furnish Solid Waste Bins with castors and/or hasps and locks upon request by the Business Owner(s). Every lock for each unit shall be "keyed alike".

Solid Waste Bin Rental Service: The COLLECTOR may receive requests for Solid Waste Bin or Box container rental service. The COLLECTOR will notify the CITY of the address of the requested service, size of Bin or Box required, approximate duration and the type of material that will be placed in the container. The COLLECTOR shall then place the Bin or Box at a location approved by the CITY, but only after presentation to COLLECTOR by the Business Owner of required encroachment permits or notification from the CITY that none is required. The COLLECTOR shall maintain at all times a sufficient quantity of various cubic yard capacity Bins to insure delivery of the Bins. The COLLECTOR shall furnish and install flashing barricades adjacent to any Solid Waste Bin or Box that is placed within the public right of way.


BREACH AND TERMINATION

All terms, provisions and specifications of this Agreement are material and Binding, and failure to perform any portion of the work described herein shall be considered a breach of this Agreement. Should COLLECTOR breach the Agreement in any manner, CITY may, at its option, impose a penalty in the amount of $250 per occurrence or suspend the Agreement, in which case COLLECTOR shall not collect Solid Waste or Recyclables within the CITY. Alternatively, if COLLECTOR repeatedly violates the provisions of this Agreement, the City Council may terminate this Agreement, provided that not less than ten (10) days advance written notification is given to COLLECTOR to remedy the violation, and COLLECTOR has failed to remedy the violation within the stated time. In the event a breach does not result in termination, but does result in costs being incurred by CITY, such costs shall be charged to COLLECTOR. In the event of termination of this Agreement by the City Council, COLLECTOR shall pay to CITY, on the effective date of termination, all fees collected in advance for services that would have been provided by COLLECTOR after the effective date of termination, and COLLECTOR shall not collect Solid Waste or Recyclables within the CITY. COLLECTOR also shall pay to CITY any unearned fee received after the date of termination. If the Agreement is terminated and then is reinstated by the City Council, COLLECTOR shall pay a $500 reinstatement fee to CITY.


ASSIGNMENT

ASSIGNMENT OF AGREEMENT: COLLECTOR shall not assign, sell, subcontract or otherwise delegate authority to perform any portion of this Agreement without the prior express written consent of CITY. Neither shall any interest in this Agreement of any right or privilege accruing to COLLECTOR under the terms of this Agreement be so assigned. In the event of any assignment duly authorized by CITY, the assignee shall assume the liability of COLLECTOR.

TRANSFER OF STOCK OR INTEREST: No sale, gift or transfer of stock of COLLECTOR which shall result in change in control of COLLECTOR during the term of this Agreement shall be made without prior approval of the City Council. Violation of this provision shall be a breach of the Agreement and grounds for termination by CITY.

BANKRUPTCY: If COLLECTOR shall at any time during the term of the Agreement become insolvent, or if proceedings in bankruptcy shall be instituted by or against COLLECTOR, or if COLLECTOR shall be adjudged bankrupt or insolvent by any court, or if a receiver or trustee in bankruptcy or a receiver of any property of COLLECTOR shall be appointed in any suit or proceeding brought by or against COLLECTOR, or if COLLECTOR shall make an assignment for the benefit of creditors, then and in each and every such case, this Agreement shall immediately cease, terminate, and be canceled upon written notice by CITY and without the necessity of suit or other proceeding.


SPECIAL PROVISIONS AND CONDITIONS

NATURAL DISASTERS: COLLECTOR's work and service obligations provided herein shall be excused for such time that meeting such obligations is impossible due to a natural disaster. The standards will also be waived for such time and in such areas that the streets are not in a condition to permit the safe passage of COLLECTOR's vehicles. Strikes and shortages of gasoline and diesel fuel will not be considered natural disasters for purposes of this paragraph.

NATURAL DISASTER CLEAN UP AND RECYCLING PLAN: At the time when COLLECTOR'S work may continue following a natural disaster, the COLLECTOR will divert as many Recyclables from the disaster as is possible. The provisions of this section will include a plan of action for Rancho Palos Verdes should natural disaster strike and leave commercial businesses in the CITY with unusually large amounts of Solid Waste.

DESIGNATED DROP OFF SITES: The CITY will allow designated drop off sites at specific areas within the city limits if Bins and roll off containers cannot be placed safely at the damaged property. The COLLECTOR will provide Bins for separation of wastes generated within CITY limits to be delivered out of the CITY by the COLLECTOR to processors of the recyclable Solid Waste. Should either of the designated drop-off sites be damaged or unsafe or inconvenient to use, secondary sites may be established by the Public Works Department of the City of Rancho Palos Verdes.

Eastview Park, 1700 Westmont Avenue;

Fred Hesse Community Center Park, 29301 Hawthorne Boulevard.

ALLOWABLE PARAMETERS OF DISASTER PLAN: If CITY determines that the drop off sites referenced to in paragraph F.2.A.are no longer necessary, COLLECTOR must remove all roll off containers, Bins, and accumulated rubbish from the drop off areas within 14 days of written notification.

WAGES, SALARIES, TAXES, ETC.: COLLECTOR shall exonerate, defend, indemnify and hold harmless the CITY, its employees and agents, and shall assume full responsibility for payment of all wages or salaries and all Federal, State and local taxes or contributions imposed and required under the Unemployment Insurance, Social Security, Income Tax laws and Workers' Compensation laws with respect to COLLECTOR's employees engaged in the performance of COLLECTOR's obligations hereunder.

CHANGES: The CITY may at any time by a written order modify COLLECTOR's obligations or the standards under which COLLECTOR is to perform its services.

OWNERSHIP OF EQUIPMENT: The COLLECTOR shall own or lease and maintain at its expense all equipment necessary to perform its duties as provided for under this Agreement, including sufficient radio equipment for office to field communication.

NON-WAIVER: No acquiescence, failure, or neglect of either party hereto to insist upon strict performance of any or all of the provisions of this Agreement shall be construed to constitute a waiver of any term, condition, or provision of this Agreement nor of any performance required hereunder, nor of any remedy, damages or other liability arising as a result of any failure of performance, neglect, or inability to perform at any time.

VERBAL, UNOFFICIAL, OR UNAUTHORIZED AGREEMENTS: No verbal agreement or conversation with any officer, agent or employee of the CITY, either before or after the execution of this Agreement, shall affect or modify any of the terms or obligations contained in this Agreement. Any such verbal agreement or conversation shall be considered as unofficial information and in no way binding upon the CITY. Only direct acts of the City Council or acts of officers specifically authorized by this Agreement shall be binding upon the CITY.

SOURCE REDUCTION AND RECYCLING REPORTS:

QUARTERLY REPORTS: COLLECTOR shall be required to prepare and submit quarterly reports to CITY regarding Solid Waste, Recycling and source reduction weights generated in the CITY at no cost to CITY. Additionally, COLLECTOR shall be required to submit verification of such weights as reported in the above-mentioned reports, as well as related documents, as requested by the CITY at no cost to CITY. COLLECTOR shall be required to submit, with the quarterly report a log of complaints received during the previous quarter. COLLECTOR may also be required to submit other reports, as requested by CITY in response to State integrated waste management policies, mandates or laws at no cost to CITY.

LATE REPORTS: If the quarterly report and the fees required by Section G of this Agreement are not received within forty (40) days after the end of the preceding quarter, COLLECTOR shall pay a $250.00 penalty to CITY, along with submitting the quarterly report and the fees that are owed to CITY. If the quarterly report is not received within sixty (60) days after the end of the preceding quarter, COLLECTOR also shall pay an additional penalty in the amount of one percent (1%) of the gross receipts that were collected during the quarter for which the report is delinquent, and the COLLECTOR is no longer authorized to collect Solid Waste or Recyclables within the CITY until such time as the report and all penalties and fees are submitted to CITY. If the report is not received within ninety (90)days after the end of the preceding calendar quarter, the City Council may terminate this AGREEMENT, pursuant to Section D. Breach and Termination, 1. Failure to Perform. In that event, COLLECTOR would not be able to continue collecting Solid Waste and Recyclables until such time as all delinquent reports are submitted to, and approved by, the CITY, all outstanding penalties and fees are paid to the CITY, a reinstatement penalty in the amount of $500.00 is paid to the CITY, and a new Agreement is approved by the City Council.


CHARGES AND COLLECTIONS

BILLING: COLLECTOR shall be responsible for directly billing all accounts. All bills shall be sent to Business Owner(s) and shall include COLLECTOR'S address. COLLECTOR may place printed information on the bill or envelope as to the responsibility for payment, which shall be subject to the approval of the administrator.

Any payments for which service is not provided shall be refunded to Business Owner within thirty (30) days notice of receipt of request by COLLECTOR from Business Owner.

COLLECTOR FEE; AB 939 FEE:

      1. The COLLECTOR shall pay to the CITY, quarterly, a Collector Fee of five percent (5%) of the annual gross revenues received by COLLECTOR for the Collection of Solid Waste and Recyclables, including any income received from the sale of Recyclables.
      2. The COLLECTOR shall pay to the CITY, quarterly, an AB 939 fee of five percent (5%) of the annual gross revenues received by COLLECTOR for the Collection of Solid Waste. This AB 939 Fee does not apply to gross revenues from the Collection, processing, or sale of Recyclables. Further, to the extent COLLECTOR can show, by documentary evidence satisfactory to the Administrator, that Solid Waste was processed or disposed of in a manner that constitutes Diversion, the AB 939 Fee due for that period shall be reduced by the ratio of the diverted Solid Waste to all Solid Waste collected during that period (e.g., if 10% of Solid Waste is diverted, the AB 939 Fee for that period is reduced by 10%).
      3. The quarterly payments are due no later than forty (40) days following the end of each quarter.
      4. DISPUTES REGARDING REMITTANCES; AUDITS:

        1. No acceptance of any payment by CITY shall be construed as an accord that the amount is in fact the correct amount, nor shall such acceptance of payment be construed as a release of any claim CITY may have against COLLECTOR for any additional sums payable under the provisions of this Agreement. All amounts paid shall be subject to independent audit and recomputation by CITY.
        2. If, after audit, such recomputation indicates an underpayment, COLLECTOR shall pay to CITY the amount of the underpayment within ten days of receipt of written notice from CITY that such is the case. In addition, COLLECTOR shall pay interest on any underpayment at the highest rate allowed by law. Such interest shall commence accruing on the date the underpayment would have originally been due.
        3. If, after audit, such recomputation indicates an underpayment of more than two and one half percent (2.5%), COLLECTOR shall reimburse CITY for all reasonable costs and expenses incurred in connection with the audit and recomputation, within ten days of receipt of written notice from CITY that such is the case.
        4. If, after audit, such recomputation indicates an overpayment, CITY shall notify COLLECTOR in writing of the amount of the overpayment, less costs and expenses incurred in connection with the audit and recomputation. COLLECTOR may offset the payment or payments (as appropriate) next due following receipt of such notice by the amount specified therein.
        5. In case of dispute between CITY and COLLECTOR regarding any amounts due, COLLECTOR shall pay the amount claimed by CITY as due and notify CITY in writing at the time of payment as to any portion that is paid under protest, specifying the basis of its claim of overpayment.


INSURANCE AND INDEMNIFICATION PROVISIONS

INSURANCE: During the term of this Agreement COLLECTOR shall carry commercial general liability insurance in an amount not less than $1,000,000.00 combined single limit.

COLLECTOR additionally shall provide Workers' Compensation insurance for its employees or shall have been issued a certificate to self insure in accordance with California state law. All public liability and umbrella insurance obtained by COLLECTOR shall be issued by an authorized insurance company with a rating of at least A-VII by Best’s Insurance Guide and shall name as an additional insured the CITY, its officers, agents and employees and shall require that forty-five (45) day's written notice be given prior to the reduction or modification of the limits or cancellation or expiration of the policy. The certificate or certificates provided by COLLECTOR shall state that the required insurance will be in effect at least 30 days in advance of any day COLLECTOR will perform services under this Agreement. No work shall be done by COLLECTOR during any period when COLLECTOR is not covered by insurance as required in this paragraph. In the event COLLECTOR does any work while not covered by such insurance, CITY may immediately terminate this Agreement without providing the 10 days' written notice required by Section D.1.

INDEMNIFICATION: COLLECTOR shall indemnify, defend (with counsel selected by CITY) and hold harmless CITY, its officers, agents, employees and volunteers from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and for any and all claims and losses occurring or resulting to any person, firm, corporation or property for damage, injury or death arising out of or connected with COLLECTOR’s or any of its officers, agents, employees or subcontractors’ performance of its obligations pursuant to this Agreement or arising from or attributable to any alleged breach of warranty of merchantability or fitness of purpose or other laws relating to product liability for Recyclables collected and processed pursuant to this Agreement. COLLECTOR’s obligation to indemnify, defend and hold harmless CITY as stated herein above shall include, but not be limited to, paying all actual legal fees and cost incurred by legal counsel of CITY’s choice in representing CITY in connection with any such claims, losses, lawsuits or actions. The obligations of COLLECTOR pursuant to this Section H.2 are not limited by the coverage of any insurance maintained by COLLECTOR pursuant to Section H.1. THIS PROVISION SHALL SURVIVE THE EXPIRATION OF THE PERIOD DURING WHICH SOLID WASTE AND RECYCLABLES COLLECTION, PROCESSING AND DISPOSAL SERVICES ARE TO BE PROVIDED UNDER THIS AGREEMENT.

ENVIRONMENTAL INDEMNIFICATION: COLLECTOR shall indemnify, defend (with counsel selected by CITY) and hold harmless CITY, its officers, agents, employees and volunteers from any and all claims and losses whatsoever occurring or resulting from: (a) the repair, cleanup or detoxification, or preparation and implementation of any removal, remedial, response, closure or other plan (regardless of whether undertaken due to governmental action) concerning any hazardous substance or Hazardous Waste at any place where COLLECTOR or any of its officers, agents, employees or subcontractors transfers, stores or disposes of Solid Waste or Recyclables pursuant to this Agreement; or (b) its activities pursuant to this Agreement result in a release of hazardous substances into the environment. The foregoing indemnity is intended to operate as an agreement pursuant to Section 107(e) of CERCLA, codified at 42 U.S.C. Section 9607(e), and California Health and Safety Code Section 25364, to defend, protect, hold harmless and indemnify CITY. COLLECTOR’s obligation to indemnify, defend and hold harmless CITY as stated herein above shall include, but not be limited to, paying all actual legal fees and costs incurred by legal counsel of CITY’s choice in representing CITY in connection with any such claims, losses, lawsuits or actions. This clause shall not restrict any rights CITY has against COLLECTOR, including, but not limited to, the right of contribution. The obligations of COLLECTOR pursuant to this Section H.3 are not limited by the coverage of any insurance maintained by COLLECTOR pursuant to Section H.1. THIS PROVISION SHALL SURVIVE THE EXPIRATION OF THE PERIOD DURING WHICH SOLID WASTE AND RECYCLABLES COLLECTION, PROCESSING AND DISPOSAL SERVICES ARE TO BE PROVIDED UNDER THIS AGREEMENT.


MISCELLANEOUS PROVISIONS

AGREEMENT: This Agreement contains the enter agreement of the parties relating to the subject matter hereof, and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally, and no modification, termination or attempted waiver of any of the provisions hereof shall be Binding unless in writing and signed by both parties hereto. Any modifications to this Agreement shall require the prior authorization of the City Council of the CITY.

GOVERNING LAW: This Agreement shall be governed by the laws of the State of California.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written.

_______________________ (COMPANY)

Dated: BY:

ITS:______________________

CITY OF RANCHO PALOS VERDES

A municipal corporation

Dated: BY: _

Attest: Mayor

Dated: ___________________ ______________________________

City Clerk

RECITALS 1

SECTION A. DEFINITIONS AND TERMS *

1. DEFINITIONS. *

2. DISPUTES RELATING TO DEFINITIONS *

3. TERM OF AGREEMENT *

4. NON-EXCLUSIVE RIGHTS *

5. REPRESENTATIVES OF PARTIES AND SERVICE OF NOTICES *

6. ACKNOWLEDGEMENTS: *

SECTION B. COLLECTOR'S OBLIGATIONS *

1. OBLIGATIONS *

SECTION C. STANDARDS FOR COLLECTIONS AND OPERATIONS *

1. STANDARDS *

SECTION D. BREACH AND TERMINATION *

SECTION E. ASSIGNMENT *

1. ASSIGNMENT OF AGREEMENT *

2. TRANSFER OF STOCK OR INTEREST *

3. BANKRUPTCY. *

SECTION F. SPECIAL PROVISIONS AND CONDITIONS *

1. NATURAL DISASTERS *

2. NATURAL DISASTER CLEAN UP AND RECYCLING PLAN *

3. WAGES, SALARIES, TAXES, ETC. *

4. CHANGES. *

5. OWNERSHIP OF EQUIPMENT. *

6. NON-WAIVER *

7. VERBAL, UNOFFICIAL, OR UNAUTHORIZED AGREEMENTS. *

8. SOURCE REDUCTION AND RECYCLING REPORTS. *

SECTION G. CHARGES AND COLLECTIONS *

1. BILLING. *

2. COLLECTOR FEE; AB 939 FEE: *

3. DISPUTES REGARDING REMITTANCES; AUDITS: *

SECTION H. INSURANCE AND INDEMNIFICATION PROVISIONS *

1. INSURANCE. *

2. INDEMNIFICATION. *

3. ENVIRONMENTAL INDEMNIFICATION. *

SECTION I. MISCELLANEOUS PROVISIONS *

1. AGREEMENT. *

2. GOVERNING LAW *