DISCLAIMER

The following City Council agenda includes text only version of the staff reports associated with the business matters to be brought before for the City Council at its Regular Meeting of this date. Changes to the staff reports may be necessary prior to the actual City Council meeting. The City Council may elect to delete or continue business matters at the beginning of the City Council Meeting. Additionally, some attachments, including but not limited to, pictures, plans, drawings, spreadsheet presentations, financial statements and correspondence may not be included. The attachments are available for review with the official agenda package at the Reception area at City Hall.

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How City Council Meetings Are Conducted

**IMPROVEMENT AUTHORITY AGENDA
**REDEVELOPMENT AGENCY AGENDA

 

Rancho Palos Verdes City Council Agenda TUESDAY, Jine 7, 2011

AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING

JUNE 7, 2011
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

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Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.
                                                           
7:00 P.M.       REGULAR SESSION   
                             

(5 mins)    CALL TO ORDER:
ROLL CALL:       NEXT RESOL. NO. 2011-33
    NEXT ORDINANCE NO. 522

                                                                                                                                                                                     
FLAG SALUTE:                  

MAYOR’S ANNOUNCEMENTS:  City of Rolling Hills’ Contribution of CDBG Funds to Rancho Palos Verdes

RECYCLE DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)  

CITY MANAGER REPORT:  Update on Civic Center Facilities Assessment

NEW BUSINESS: 

   (5 mins)    APPROVAL OF CONSENT CALENDAR:        

A.        Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B.        Approval of Minutes (Morreale)
Recommendation:  Approve the Minutes of the May 3, 2011 Regular Meeting; May 10, 2011 Adjourned Regular Meeting; and May 10, 2011 Special Meeting.

C.        Border Issues Status Report (Fox)
Recommendation:  Receive and file the current report on the status of Border Issues.       

D.        Appeal of a Special Use Permit at Green Hills Memorial Park (Planning Case No. ZON2010-00366) (Rojas/Harwell)
Recommendation:  ADOPT RESOLUTION NO. 2011-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, THEREBY APPROVING THE APPLICANT’S APPEAL TO OVERTURN THE PLANNING COMMISSION’S DENIAL OF A SPECIAL USE PERMIT, BUT MODIFYING THE APPROVAL PERIOD FROM THE REQUESTED NINE (9) YEARS TO THIRTY (30) MONTHS (PLANNING CASE NO. ZON2010-00366).

E.        Contract Renewal for Biological Consulting Services (Rojas/Harwell)
            Recommendation:  Authorize the Mayor and City Clerk to execute an extension of the current professional service agreement with David Magney Environmental Consulting to provide on-call biological consulting services on an as-needed basis to the City for an additional two-year period until June 30, 2013.

F.         Extension of Professional Services Agreement for FY 11-12 Home Improvement Program Administration (Huey)
Recommendation: Approve and execute the Second Amendment to Agreement between the City of Rancho Palos Verdes and MDG Associates, Inc. to provide Home Improvement Program administration services for the period July 1, 2011 to June 30, 2012 for a not-to-exceed amount of $30,000.

G.        Extension of Professional Services Agreement for FY 11-12 Community Development Block Grant Administration (Huey)
Recommendation: Approve and execute the Second Amendment to Agreement between the City of Rancho Palos Verdes and Diana Cho Associates, to provide Community Development Block Grant administration services for the period July 1, 2011 to June 30, 2012 for a not-to-exceed amount of $18,500.

H.        Contract Renewal for On-Call Photo Simulation Services (Mikhail)
Recommendation: Authorize the Mayor and City Clerk to execute an extension of the current professional service agreement with VisionScape, Inc. to provide professionally prepared and certified photo simulations to the City on an as-needed basis for major project applications for an additional two-year period, until June 30, 2013.

I.          Appeal of the Planning Commission’s Imposition of Condition No. 14 of Planning Commission Resolution No. 2011-13 Pertaining to the Height of a Solid Barrier Wall along the South Property Line of the Golden Cove Center – (31100-31176 and 31212-31246 Palos Verdes Drive West – Case No. ZON2010-00402) (Mikhail)
Recommendation: ADOPT RESOLUTION NO. 2011-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, THEREBY DENYING THE APPEAL OF CONDITION NO. 14 OF PLANNING COMMISSION RESOLUTION NO. 2011-13, AND AFFIRMING THE PLANNING COMMISSION’S DECISION TO REQUIRE A 6’-0” TALL SOLID BARRIER WALL TO BE RECONSTRUCTED ALONG THE SOUTH PROPERTY LINE AT THE GOLDEN COVE CENTER (CASE NO. ZON2010-00402).

J.         Time Extension Request for a Site Plan Review and Grading Permit (Case No. ZON2009-00396); Mr. Thompson, 2700½ San Ramon Drive (Kim)
Recommendation: Grant a one-time, one-year extension of the approval for Case No. ZON2009-00396 (Site Plan Review and Grading Permit) for the property located at 2700½ San Ramon Drive, thereby setting the final expiration date as May 18, 2012, with all conditions of approval remaining in full force and effect.

K.        Contract Service Agreement for On-Call Plan Check Services for Water Efficient Landscape Plans (Mikhail)
Recommendation: Authorize the Mayor and City Clerk to execute a two-year professional service agreement with Wildan to provide professional plan check services to review Landscape Document Packages as required by the State of California and the City’s Water Efficient Landscape Ordinance (Chapter 15.34 of the RPVMC).

L.         Additions to the Consolidated Loan between the City and Redevelopment      Agency for Expenses Incurred during FY09-10 (Downs)
Recommendation: Receive and file this staff report, which provides information regarding FY10-11 loan additions to the Rancho Palos Verdes Redevelopment Agency in the amount of $346,483 for expenses incurred by the City during FY09-10.  The Consolidated Loan Agreement dated December 1, 2003 authorizes the loan additions.

M.        Award Three-Year Maintenance Contracts for: 1) Landscape Maintenance Services for Parks; and, 2) Landscape Maintenance Services for City Medians, Corridor Improvements, and Weed Abatement for Rights-of-Way (Blanco)
Recommendation: 1) Award a three-year contract with (3) one-year options to renew by mutual agreement, for Landscape Maintenance Services for Parks to Marina Landscape, Inc. in the amount of $190,359.24 for the total base bid, and authorize an additional 20% contingency of $38,071.85 for unanticipated repairs and emergencies for a total contract amount of $228,431.09; 2) Award a three-year contract with (3) one-year options to renew by mutual agreement, for Landscape Maintenance Services for City Medians, Corridor Improvements, and Weed Abatement for Rights-of-Way to Marina Landscape, Inc. in the amount of $148,050.24 for the total base bid, and authorize an additional 20% contingency of $29,610.05 for unanticipated repairs and emergencies for a total contract amount of $177,660.29; and, 3) Authorize the Mayor and City Clerk to execute two three-year maintenance contracts with (3) one-year options to renew by mutual agreement, to Marina Landscape, Inc. for the following:
a) Landscape Maintenance Services for Parks; and, b) Landscape Maintenance Services for City Medians, Corridor Improvements, and Weed Abatement for Rights-of-Way for FY 2011-12 through FY 2013-14.    

N.        April 2011 Monthly Report of Cash Balances (McLean)
Recommendation: Receive and file the April 2011 Monthly Report of Cash Balances for the City of Rancho Palos Verdes.

O.        Register of Demands (McLean)
Recommendation: ADOPT RESOLUTION NO. 2011-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS WHICH THE SAME ARE TO BE PAID.

P.        Award Construction Contract - San Ramon Canyon Sewer Relocation Project (Dragoo)
Recommendation: 1) Approve the plans and specifications for the construction of the San Ramon Canyon Sewer relocation at the Palos Verdes Drive East Switchbacks; 2) Authorize the award of a construction contract to Garcia Juarez Construction, Inc. for the bid in the amount of $188,875; 3) Authorize the award of a professional services contract to Charles Abbott & Associates for the not to exceed amount of $11,000; 4) ADOPT RESOLUTION NO. 2011-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2010-55, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2010-11, FOR A BUDGET ADJUSTMENT IN THE AMOUNT OF $211,000 TO THE CAPITAL IMPROVEMENT PROJECTS FUND (SEWER IMPROVEMENT PROGRAM); 5) Authorize the expenditure of $188,875 for the Sewer Relocation Project plus a construction contingency of $11,125 for the construction of this project and $11,000 for inspection services; and, 6) Authorize the Mayor and City Clerk to execute the contract with Garcia Juarez Construction, Inc.
           
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REGULAR NEW BUSINESS:

(60 mins)      1.         Draft FY11-12 Budget (Downs)
Recommendation: Review the Draft FY11-12 Budget, and provide Staff with direction in anticipation of the Public Hearing to adopt the FY11-12 Budget on June 21, 2011.

(10 mins)      2.         Review of Draft 2011 Five-Year Capital Improvement Plan (Downs)
Recommendation: 1) Receive and file the draft 2011 Five-Year Capital Improvement Plan (CIP); and, 2) Provide direction regarding the proposed projects in the funded CIP.

(10 mins)      3.         Draft 2011 Five-Year Financial Model (Downs)
Recommendation: Review the Draft 2011 Five-Year Financial Model (2011 Model) and provide direction to Staff.

(15 mins)       4.         Consider Requests for Contract Extensions from Residential Haulers in Lieu of Rate Increases (Ramezani)
Recommendation: Respectfully not accept EDCO Disposal Corporation’s proposal for a three-year extension of their exclusive residential agreement, in lieu of rate increases for FY 11-12.

(30 mins)        5.         Contract Amendment with Mia Lehrer & Associates for Skate Park Public Outreach (Howe)
Recommendation: 1) Approve an amendment to agreement with Mia Lehrer & Associates in the amount of $9,000 for public outreach to solicit community input and to provide analysis on the feasibility of constructing a skate park at Lower Hesse Park; and, 2) ADOPT RESOLUTION NO. 2011-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2010-55, THE BUDGET APPROPRIATION FOR FY10-11, to amend the General Fund and Capital Improvement Project Fund budgets.

(10 mins)      6.         Increased UPCCAA Informal Bid Limit (Lynch/Klima)
Recommendation: Read the ordinance by title only, waive further reading and INTRODUCE ORDINANCE NO. ___, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, AMENDING SECTION 2.42.050 OF THE RANCHO PALOS VERDES MUNICIPAL CODE TO INCREASE THE INFORMAL BID LIMIT AS PERMITTED BY THE STATE AND REMOVE THE INFORMAL BID LIMIT EXCEPTION.

(10 mins)         CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral
reports from Council Members to report action taken at outside committee and
association meetings.)

 

ADJOURNMENT:  Adjourn to a time and place certain only if you wish to meet prior   to the next regular meeting.

 

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.