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RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY, May 15, 2012

 

AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
MAY 15, 2012
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

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Time Estimates:The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.

6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.

7:00 P.M. REGULAR SESSION

(10 mins) CALL TO ORDER:

ROLL CALL: NEXT RESOL. NO. 2012-32
  NEXT ORDINANCE NO. 537

FLAG SALUTE:

CEREMONIAL: Presentation of City tiles to former Committee and Commission Members

MAYOR'S ANNOUNCEMENTS:

RECYCLE DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS: (This section of the agenda is for audience comments for items NOT on the agenda.)

CITY MANAGER REPORT:

NEW BUSINESS:

(5 mins) APPROVAL OF CONSENT CALENDAR:

EMERGENCY SEWER REPAIR PROJECT:

A.                Abalone Cove Sewer Pump Station Repairs (Dragoo)
Recommendation: Review and reconfirm by four/fifths (4/5) vote, the City Council's previous action taken on February 21, 2012, authorizing staff to continue with the actions taken to perform emergency repairs to the Abalone Cove Sewer Pump Station located within the Abalone Cove Shoreline Park.

OTHER CONSENT CALENDAR ITEMS:

B.               Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title.

C.               Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the April 17, 2012 Regular Meeting.

D.                Approve First Amendment to Agreement with Nationwide Environmental Services, a Division of Joe's Sweeping Inc., for Street Sweeping Services (In Support of 2012 City Council Goal No. 5: Review Existing Contracts/Consultants) (Blanco)
Recommendation: Approve and execute the first amendment to the agreement for one fiscal year effective July 1, 2012 to June 30, 2013, with Nationwide Environmental Services, a Division of Joe's Sweeping Inc., for Street Sweeping Services.

E.                Approve First Amendment to Agreement with West Coast Arborist Inc., for Tree Trimming Maintenance (In Support of 2012 City Council Goal No. 5: Review Existing Contracts/Consultants) (Blanco)
Recommendation: Approve and execute the first amendment to the agreement for one fiscal year effective July 1, 2012 to June 30, 2013, with West Coast Arborist Inc., for Tree Trimming Maintenance.

F.                Award a Three-Year Maintenance Contract for Public Works Maintenance Labor for Streets and Rights of Way to Hardy & Harper, Inc. (In Support of 2012 City Council Goal No. 5: Review Existing Contracts/Consultants) (Blanco)
Recommendation: 1) Award a three-year maintenance contract with (3) one-year options to renew by mutual agreement for Public Works Maintenance Labor for Streets and Rights of Way to Hardy & Harper, Inc., in the amount of $160,000, for the total base bid and authorize an additional 15% contingency of $24,000, for unanticipated repairs and emergencies for a total contract amount of $184,000; and, 2) Authorize the Mayor and City Clerk to execute a three-year maintenance contract, with (3) one-year options to renew by mutual agreement, with Hardy & Harper, Inc., for Public Works Maintenance Labor for Streets and Rights of Way for fiscal-year 2012/2013, 2013/2014, and 2014/2015.

G.                Award Three-Year Maintenance Contract for Maintenance Labor for City Program Activities and Right-of-Way Landscape Maintenance Tasks to Venco Western, Inc. (In Support of 2012 City Council Goal No. 5: Review Existing Contracts/ Consultants) (Blanco)
Recommendation: 1) Award a three-year maintenance contract with (3) one-year options to renew by mutual agreement for Maintenance Labor for City Program Activities and Right of Way Landscape Maintenance Tasks to Venco Western, Inc., in the amount of $147,680, for the total base bid and authorize an additional 15% contingency of $22,152, for unanticipated repairs and emergencies for a total amount of $169,832; and, 2) Authorize the Mayor and City Clerk to execute a three-year maintenance contract, with (3) one-year options to renew by mutual agreement, with Venco Western, Inc., for Maintenance Labor for City Program Activities and Right of Way Landscape Maintenance Tasks for fiscal-year 2012/2013, 2013/2014, and 2014/2015.

H.                Reintroduce Ordinance No. 536-Ordinance Providing a Film Permit Exemption for Group Commercial Photography and Videography on City Property (Supports 2012 City Council Goal in "Support of Local Businesses") (Fox)
Recommendation: REINTRODUCE ORDINANCE NO. 536, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, PROVIDING A FILM PERMIT EXEMPTION FOR GROUP COMMERCIAL PHOTOGRAPHY AND VIDEOGRAPHY ON CITY PROPERTY, AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE.

I.                Citywide Landscaping and Lighting Maintenance District (Huey)
Recommendation: 1) ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 2012-2013 AND ORDERING THE PREPARATION OF AN ENGINEER'S REPORT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS & HIGHWAYS CODE; 2) ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING THE ENGINEER'S REPORT IN CONNECTION WITH THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 2012-2013; and, 3) ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, DECLARING THE CITY COUNCIL'S INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 2012-2013 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS & HIGHWAYS CODE, AND APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO.

J.                Third Amendment to Agreement for Community Development Block Grant Administration Services (Huey)
Recommendation: Approve and execute the Third Amendment to Agreement between the City of Rancho Palos Verdes and Diana Cho and Associates, to provide Community Development Block Grant administration services for the period July 1, 2012 to June 30, 2013 for a not-to-exceed amount of $18,500.

K.                Third Amendment to Agreement for Home Improvement Program Administration Services (Huey)
Recommendation: Approve and execute the Third Amendment to Agreement between the City of Rancho Palos Verdes and MDG Associates, Inc., to provide Home Improvement Program administration services for the period July 1, 2012 to June 30, 2013 for a not-to-exceed amount of $30,000.

L.                 Award Professional Services Agreement for the Residential Pavement Rehabilitation Project, FY11-12 (Areas 3 & 5) (Supports 2012 City Council Goal No. 4, Public Infrastructure-Citywide Street Maintenance) (Jules)

ATTACHMENTS:
Project Location Map
Professional Services Agreement - CBM Consulting

Recommendation: Award a contract for professional services to CBM Consulting for a not-to-exceed amount of $96,026 for civil engineering services related to the Residential Pavement Rehabilitation Project, FY 11-12 Areas 3 & 5 and authorize the Mayor and City Clerk to execute the agreement.

M.                Gifts for Parks (Howe)
Recommendation: Accept Gifts for Parks donations and direct staff to prepare donor letters of appreciation for the Mayor's signature.

N.                Adopt a Resolution Accepting Street Rights-of-Way for Twin Harbors View Drive, Isthmus View Drive, Emerald View Drive and Cape Point Drive as Identified and Recorded on Tract Map 50667 (Jules)
Recommendation: ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY OF RANCHO PALOS VERDES, ACCEPTING RIGHTS-OF-WAY FOR TWIN HARBORS VIEW DRIVE, ISTHMUS VIEW DRIVE, EMERALD VIEW DRIVE AND CAPE POINT DRIVE AS IDENTIFIED AND RECORDED ON TRACT MAP 50667.

O.                Register of Demands (McLean)
Recommendation: ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

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REGULAR NEW BUSINESS:

(2 hrs)            1.               Amendments to the Approved Preserve Trails Plan (PTP) for the Palos Verdes Nature Preserve (Supports 2012 City Council Goal-Trail System Enhancement) (Mihranian)

ATTACHMENTS:

Filiorum Reserve Trails Plan - (Updated 5/15/2012)
Filiorum Responses to Comments - (Updated 5/15/2012)
Proposed Trail Connection Between Filiorum and Three Sisters Reserves
Recommended amendments to the 2009 Preserve Trails Plan - (Updated 5/15/2012)
State of the Trails Workshop Responses to Comments
PVPLC Cover Letter on the 2011 PVPLC Annual Preserve Management Report
2011 PVPLC Annual Preserve Management Report
PVPLC 2012 Trail Project List
Ranger Quarterly Reports (2011-2012)
Open Space Task Force Subcommittee Recommended Changes to the City's Trails Network Plan
Public Comments

Recommendation: 1) Name the Preserve area encompassed by the acquired Upper Filiorum property the "Filiorum Reserve"; 2) Approve the new Trails Plan for the Filiorum Reserve; 3) Approve 13 Staff proposed amendments to the Preserve Trails Plan that was originally approved by the City Council in 2008; 4) Receive and file the Palos Verdes Peninsula Land Conservancy's (PVPLC) 2011 Preserve Annual Management Report; and, 5) Receive and file the 2012 Preserve Trails Project List.

(20 mins)            2.                Introduction of Performance Audit (Supports City Council Goal "Improve Organizational Efficiency") (Brooks)
Recommendation: Direct staff to prepare a Request for Proposal (RFP) to solicit third party bids for a Performance Audit of organizational workload, productivity and resources of all City departments, in accordance with approved 2012 City Council Goals and Priorities.

(90 mins)            3.                Fiscal Year 2012-13 Budget Meeting No. 2 (Downs)
Recommendation: 1) Conduct the Hybrid Zero-Based Budgeting exercise; and, 2) Provide additional direction to Staff for preparation of the draft FY12-13 budget.

(5 mins) FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda. A majority of the Members of the City Council must vote to place the item on a future agenda, and if that action is taken, the City Council also may specify the meeting agenda upon which the item shall be placed.)

(10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members to report action taken at outside committee and association meetings.)

CLOSED SESSION REPORT:

ADJOURNMENT: Adjourn to 7:00 P.M. on Tuesday, May 29, 2012 for an Adjourned Regular Meeting.

CLOSED SESSION AGENDA CHECKLIST

Based on Government Code Section 54954.5

(All Statutory References are to California Government Code Sections)

Conference with Legal Counsel

Public Employee Performance Evaluation
G.C. 54957

Personnel
Title:                City Attorney
Specify Position/Title of Employee Being Reviewed

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday - Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours: Monday - Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.

Written materials, including emails, submitted to the City are public records and may be posted on the City's website. In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City's website www.palosverdes.com/RPV.