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RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY, SEPTEMBER 18, 2012

AGENDA
RANCHO PALOS VERDES CITY COUNCIL

REGULAR MEETING
SEPTEMBER 18, 2012
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

REMOTE SITE:
Frog Pond B&B
680 Sheldon Road
Skaneateles, NY  13852

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Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.
   
(30 mins) 6:00 P.M.       CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.

(30 mins) 6:00 P.M.        STUDY SESSION: To commence immediately following Closed Session.

The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session.  The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session.
No action shall be taken during any Study Session unless the agenda so provides. 

CALL TO ORDER:

ROLL CALL:           

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION:  (Based on Section 6.1(f), the Mayor proposes that Public Comments on items listed on the Study Session portion of the Agenda be consolidated so that each speaker has one one-minute opportunity to comment on all of the items listed on the Agenda for the Study Session.)
                                     
DISCUSSION TOPICS:

SS1.   Review of Tentative Agendas in Light of City Council Goals, including questions of staff (Annotated Version of the City Council 2012 Goals & Priorities - attached for reference)

SS2.   Future Agenda Items Proposed by Council Members to be Prioritized

a. Designation of City of Rancho Palos Verdes Representative to Miss California USA 2013 Pageant (Misetich)
Recommendation: Authorize the Mayor to sign an official Miss California USA form, enabling Miss Ally Lozano to present herself as “Miss Rancho Palos Verdes California USA 2013” in the upcoming Miss California USA 2013 Pageant.

b.Update of the Coastal Vision Plan (Knight)

7:00 P.M. REGULAR SESSION

(10 mins) CALL TO ORDER: ;

ROLL CALL:  NEXT RESOL. NO. 2012-68

NEXT ORDINANCE NO. 538

FLAG SALUTE:                  

MAYOR’S ANNOUNCEMENTS: Presentation of Award for Service on the Traffic Safety Commission – Carol Donahue

RECYCLE DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)       

CITY MANAGER REPORT: 
PowerPoint Presentation of Temporary Dog Park at Upper Point Vicente Park

NEW BUSINESS: 

(5 mins) APPROVAL OF CONSENT CALENDAR:        

A.        Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B.        Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the August 21, 2012 Regular Meeting.

C.      Authorize an Amendment to the Agreement between the City of Rancho Palos Verdes and Pavement Coatings, Inc. (PCI) (Jules)
Recommendation: Authorize the Mayor and City Clerk to execute the Third Amendment to the Agreement between the City of Rancho Palos Verdes and Pavement Coatings, Inc. (PCI) allowing an extension to the term of the agreement to June 30, 2013.

D.      Authorize an Amendment to the Agreement between the City of Rancho Palos Verdes and Aegis, ITS (Jules)
Recommendation: Authorize the Mayor and City Clerk to execute the Second Amendment to the Agreement between the City of Rancho Palos Verdes and Aegis, ITS, formerly Econolite Traffic Engineering and Maintenance, Inc. allowing an extension to the term of the agreement to June 30, 2013.

E.        Award Contracts for On-Call Professional Services (Dragoo)
Recommendation: 1) Authorize awarding a contract for on-call professional services to: Atkins North America, Inc., and Charles Abbott Associates, Inc.; 2) Authorize the Mayor to execute the two (2) contracts listed in recommendation 1 above; and,
3) Authorize the expenditure of up to $60,000 per fiscal year for the remainder of FY 2012-13, FY 2013-14 and FY 2014-15 for each of the two (2) contracts listed in recommendation 1 above, with a not to exceed amount of $25,000 for a single project.

F.         Eastview Park Playground and Accessibility Improvements Project (Supports 2012 City Council Goal No. 4, Public Infrastructure) (Motahari)
Recommendation:  ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2012-43, THE CITY’S BUDGET APPROPRIATION FOR FISCAL YEAR 2012-13, FOR A BUDGET ADJUSTMENT TO THE CITY’S PARKS, TRAILS & OPEN SPACE IMPROVEMENTS PROGRAM IN THE CAPITAL IMPROVEMENT BUDGET FUND IN THE AMOUNT OF $4,920, AUTHORIZING EXPENDITURE OF THIS AMOUNT FOR ADDITIONAL RESILIENT SAFETY SURFACE NECESSITATED AT THE PLAYGROUND.

G.        FY11-12 Continuing Appropriations & Fiscal Year-End Budget Adjustments (Downs)
Recommendation: 1) ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2011-44, THE BUDGET APPROPRIATION FOR FY11-12, TO REDUCE THE BUDGET FOR THE APPROVED CONTINUING APPROPRIATIONS; 2) ADOPT RESOLUTION NO. 2012-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2012-43, THE BUDGET APPROPRIATION FOR FY12-13, TO INCREASE THE BUDGET FOR THE APPROVED CONTINUING APPROPRIATIONS; and, 3) ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2011-44, THE BUDGET APPROPRIATION FOR FY11-12, TO ADJUST THE BUDGET IN VARIOUS FUNDS OF THE CITY.

H.        Award Professional Services Agreement for the Arterial Roads Rehabilitation Project, FY11-12 Palos Verdes Drive East (Supports 2012 City Council Goal No. 4, Public Infrastructure – City Wide Street Maintenance) (Jules)
Recommendation: Award a contract for professional services to CBM Consulting for a not-to-exceed amount of $159,690 for civil engineering services related to the Arterial Roads Rehabilitation Project, FY 11-12 Palos Verdes Drive East and authorize the Mayor and City Clerk to execute the agreement.

I.          Register of Demands (McLean)
Recommendation: ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

J.         Claim Against the City by Stephen Ricard (Morreale)
Recommendation: Reject the claim and direct staff to notify the claimant.
           
K.        Expenditure Authorization for Restoration of a Damaged Portion of the Parking Lot at Ryan Park (Supports 2012 City Council Goal No. 4, Public Infrastructure) (Motahari)
Recommendation:  ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2012-43, THE CITY’S BUDGET APPROPRIATION FOR FISCAL YEAR 2012-13, FOR A BUDGET ADJUSTMENT TO THE CITY’S PARKS, TRAILS & OPEN SPACE IMPROVEMENTS PROGRAM IN THE CAPITAL IMPROVEMENT BUDGET FUND IN THE AMOUNT OF $26,468, WITH 10% CONTINGENCY IN AMOUNT OF $2,626 FOR A TOTAL OF $29,114, AUTHORIZING EXPENDITURE OF THIS AMOUNT FOR RESTORATION OF THE DAMAGED SURFACE OF RYAN PARK PARKING LOT.

L.         Agreement with Trump National Golf Club regarding Management of Rentals at Founders Park (Starr)
Recommendation: 1) Approve an 18-month Agreement with VH Properties Corp (Trump National Golf Club) for support services for rentals at Founders Park commencing on March 18, 2013; and, 2) Direct staff to return with an amendment to the City’s Fee Schedule to establish a new fee for small stand-up marriage ceremonies at Founders Park.

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PUBLIC HEARING:

   (1 min) 1.         General Plan Amendment, Zone Change, Height Variation Permit, Grading Permit and Environmental Assessment, (Case No. ZON2010-00025) for a property located at 10 Chaparral Lane (Supports 2012 City Council Goal – City Trail Systems Enhancement) [Continued from July 17, 2012] (Kim)
Recommendation: Continue the public hearing on the proposed application package to an unspecified date with a new public hearing notice to allow the applicant sufficient time to address the geotechnical issues raised by the City Geologist related to the project’s proposed septic system.

(60 mins) 2.         Appeal of the Planning Commission’s Denial of an Application Request to Trim and/or Remove Foliage at 22 Narcissa Drive (Gerrard Property) and 24 Narcissa Drive (Paulucci Property) in order to Restore View from 25 Narcissa Drive (Makhlouf Property) [View Restoration Permit 2011-00064] [Continued from August 7, 2012] (Seeraty)
Recommendation:  ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, DENYING THE APPEAL AND AFFIRMING THE PLANNING COMMISSION’S DECISION TO DENY VIEW RESTORATION PERMIT NO. 2011-00064.

ATTACHMENTS
Exhibit A - Draft C.C. Resolution 2012-
Exhibit B - View Photo taken September 4, 2012
Exhibit C - City Council Report dated August 7,2012 and related attachments
Exhibit D - Videos submitted by Appellant (on enclosed discs)
Exhibit E - Correspondence received since August 7,2012 City Council Meeting
Exhibit F - Tree Height Measurements

Powerpoint Presentation - Appellant's Photos From Appeal Letter
Powerpoint Presentation - Appeal of View Restoration Permit No. 2011-00064

REGULAR BUSINESS:

(30 mins) 3.         Follow-Up Review of the Existing Program for Allowing Temporary Noncommercial Banners in Designated Areas within the Public Street Rights-of-Way and the Policy Allowing Placement of Temporary Banners for City Related Events on City Property (Harwell)
Recommendation: 1) Make no changes to the existing regulations for the placement of temporary non-commercial banners in the public right-of-way; 2) Eliminate one of the two banner backboards located at the intersection of Palos Verdes Drive East and Miraleste Drive; and, 3) Approve changes to the City Sponsored/Co-Sponsored Temporary Banner Policy.

   (10 mins) 4.         Ordinance Adopting a Second Tier 2% @ 60 Retirement Benefit Formula (Supports 2012 City Council Goal of Government Efficiency, Fiscal Control and Transparency) (Petru)
Recommendation: 1) ADOPT ORDINANCE NO. ___U, AN URGENCY ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF RANCHO PALOS VERDES AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM; and, 2) Authorize the City Clerk to execute the compliance certificates associated with the adoption of the Second Tier 2% @ 60 retirement benefit formula.

(5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

 (10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral
reports from Council Members to report action taken at outside committee and
association meetings.)

CLOSED SESSION REPORT:

ADJOURNMENT:  Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting.

CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

(All Statutory References are to California Government Code Sections)

Conference with Labor Negotiators
            G.C. 54957.6

Agency Designated Representatives:  Carolynn Petru, Roy A. Clarke
Employee Organization:  Rancho Palos Verdes Employee Association

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.