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The following City Council agenda includes the staff reports associated with the business matters to be brought before for the City Council at its Regular Meeting of this date. Changes to the staff reports may be necessary prior to the actual City Council meeting. The City Council may elect to delete or continue business matters at the beginning of the City Council Meeting. Additionally, some attachments may not be included on the website but are available for review with the official agenda packet at the Reception area at City Hall.

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How City Council Meetings Are Conducted

**ADJOURNED REGULAR MEETING - FINANCE ADVISORY COMMITTEE INTERVIEWS

**LATE CORRESPONDENCE – Part 1 (Click Here)
**LATE CORRESPONDENCE – Part 2 (Click Here)

RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY, DECEMBER 18, 2012

AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
DECEMBER 18, 2012
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

REMOTE SITE:

Blue Park Building
Calle 45, Suite 1902
Panama, Republic of Panama

________________________

Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.

6:00P.M.     CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.

(1 hr)       6:00 P.M.         FINANCE ADVISORY COMMITTEE (FAC) - APPLICANT INTERVIEWS

(15 mins) 6:00 P.M.        STUDY SESSION: To commence immediately following FAC Interviews.

The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session.  The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session.
No action shall be taken during any Study Session unless the agenda so provides. 

                
CALL TO ORDER:

ROLL CALL:           

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION:  (Based on Section 6.1(f), the Mayor proposes that Public Comments on items listed on the Study Session portion of the Agenda be consolidated so that each speaker has one
one-minute opportunity to comment on all of the items listed on the Agenda for the Study Session.)

DISCUSSION TOPICS:

SS1.   Review of Tentative Agendas in Light of City Council Goals, including questions of staff; Annotated Version of the City Council 2012 Goals & Priorities

SS2.   Future Agenda Items Proposed by Council Members to be Prioritized (None)

7:00 P.M.       REGULAR SESSION                                

(10 mins) CALL TO ORDER:

ROLL CALL NEXT RESOL. NO. 2012-90 
  NEXT ORDINANCE NO. 543

FLAG SALUTE:                  

MAYOR’S ANNOUNCEMENTS:  In Memoriam – Coast Guard Petty Officer Horne

RECYCLE DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)       

CITY MANAGER REPORT:  

NEW BUSINESS: 

   (5 mins) APPROVAL OF CONSENT CALENDAR:

A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the November 20, 2012 Regular Meeting.

C. Award Construction and Construction Management/Inspection Services Contracts for the Blackhorse CDBG Access Ramps - ADA Compliance Project (Supports 2012 City Council Goal No. 4, Public Infrastructure – Citywide Street Maintenance) (Jules)
Recommendation: 1) Approve the construction plans and contract documents, on file in the Department of Public Works, for the Blackhorse Road CDBG Access Ramps – ADA Compliance Project; 2) Award a construction contract to Crownline General Contractor in the amount of $60,799 for the project; 3) Award a professional services contract to Merit Civil Engineering in the amount of $5,797 for project construction management and inspection services; 4) Authorize staff to utilize an additional 5% ($3,329.80) for contingency; 5) Authorize the Mayor and City Clerk to execute the agreements; and, 6) ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2012-43, THE BUDGET APPROPRIATION FOR FY 2012-2013, FOR A BUDGET ADJUSTMENT OF $14,000 TO THE CITY’S COMMUNITY DEVELOPMENT BLOCK GRANT FUND.

D. Notice of Completion for the Miraleste Plaza Storm Drain Improvements (Supports 2012 City Council Goal for Public Infrastructure) (Winje)
Recommendation: 1) Accept the work as complete; 2) Authorize the City Clerk to file a Notice of Completion with the Los Angeles County Registrar-Recorder Office and if no claims are filed within 35 days after recordation, and upon the contractor posting an acceptable warranty bond, notice the surety company to exonerate the Performance bond; 3) Authorize the Director of Public Works to release the 5% retention payment in the amount of $10,471.66 to MG Enterprises, Inc. 35 days after recordation of the Notice of Completion by the Los Angeles County Recorder contingent upon no claims being filed on the project and the contractor posting an acceptable warranty bond.

E. Approval of Annual Commercial Haulers Agreement for 2013 (Ramezani)
Recommendation: 1) Authorize the Mayor and the City Clerk to execute one-year non-exclusive commercial refuse collection and disposal services agreements for 2013 with nine companies: California Waste Services LLC; CalMet Services, Inc.; Consolidated Disposal Service, LLC; Easy Roll Off Services; EDCO Disposal Corporation; S & H Disposal Company & Recycling Services; Universal Waste Systems, Inc.; USA Waste of California, Inc., dba Waste Management of Los Angeles; and West Coast Waste & Roll Off Service; and, 2) ADOPT RESOLUTION NO. 2012-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, LIMITING THE NUMBER OF HAULERS AUTHORIZED TO PROVIDE SOLID WASTE COLLECTION AND RECYCLING SERVICES FROM COMMERCIAL PREMISES, AND ROLL OFF SERVICES TO RESIDENTIAL AND COMMERCIAL PREMISES IN THE CITY OF RANCHO PALOS VERDES IN CALENDAR YEAR 2013.

F. Register of Demands (McLean)
Recommendation: ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

G. Adopt Resolution for Labor Compliance Program Required by RPV California Coastal Trail Grant Guidelines (Supports 2012 City Council Goal No. 10, City Trail System Enhancement) (Motahari)
Recommendation: ADOPT RESOLUTION NO. 2012-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ADOPTING A LABOR COMPLIANCE PROGRAM FOR THE RANCHO PALOS VERDES CALIFORNIA COASTAL TRAIL PROJECT AND OTHER STATE AND FEDERALLY FUNDED PROJECTS REQUIRING A LABOR COMPLIANCE PROGRAM AND AUTHORIZING PERCEPTIVE ENTERPRISES, INC. TO ENFORCE THAT PROGRAM WITH STAFF OVERSIGHT. 

H.        Award Design Contract for Abalone Cove Shoreline Park Improvements Project (Supports 2012 City Council Goal No. 4, Public Infrastructure) (Motahari)
Recommendation: 1) Award contract to Meléndrez to provide plans, specifications and cost estimate for the Abalone Cove Shoreline Park Improvements project in an amount not to exceed $52,500 and authorize staff to spend up to a maximum of $4,030 (allowance) for possible unforeseen design work, for a total of authorization of $56,530; and, 2) Authorize the Mayor to execute the contract with Meléndrez.

ATTACHMENTS:
1. Maps of Abalone Cove Shoreline Park Improvements Project
2. Melendrez scope of work and fee proposal
3. Professional Services Agreement with Melendrez

            #                      #                      #                      #                      #                      #

PUBLIC HEARING:

(30 mins) 1. Marymount College Facilities Expansion Project – Extension of the Time Period for Completion of Phase 1 (Case No. ZON2003-00317) / 30800 Palos Verdes Drive East (Mihranian)

ATTACHMENTS
December 12, 2012 ACOE Permit Letter
December 11,2012 Letter from Marymount College responding to the City's November 27, 2012 Letter
November 27, 2012 City Letter on Parking Management Strategies
July 16, 2012 Letter from Marymount College
April 11 ,2012 Letter from Marymount College
Public Comment Letters

Recommendation: Extend the planning entitlements and the construction completion deadline for Phase 1 of the Marymount College Facilities Expansion Project from December 18, 2012 to March 19, 2013, without prejudice to granting a further extension up to September 30, 2013.

(5 mins)  2. Extension to Urgency Ordinance No. 541U which Establishes a Moratorium on the Replacement or Repair of Privately Owned Fences or Walls along Arterial Streets (ZON2012-00355) (Harwell)
Recommendation: ADOPT AN URGENCY ORDINANCE EXTENDING URGENCY ORDINANCE NO. 541U, TO NOVEMBER 6, 2013 (THE MAXIMUM TIME PERMITTED BY STATE LAW) TO ALLOW STAFF ADEQUATE TIME TO RESEARCH AND PREPARE AN ORDINANCE THAT WOULD REGULATE THE REPAIR AND RECONSTRUCTION OF FENCES OR WALLS ALONG SPECIFIED ARTERIAL STREETS.   

REGULAR BUSINESS:

(10 mins) 3. Appointments to the Finance Advisory Committee (Morreale)          
Recommendation: Appoint two members to the Finance Advisory Committee, each with a four year term of office until December 18, 2016.

(20 mins) 4. Proposed 2013-2014 Community Development Block Grant (CDBG) Program (Huey)
Recommendation: 1) Approve Option #3 to fund the final year of the Home Improvement Program and an Americans with Disabilities Act (ADA) Improvement project; 2) Authorize the Interim Director of Public Works to execute agreements for CDBG projects with the Los Angeles County Community Development Commission; and, 3) Authorize the Interim Director of Public Works to adjust the program budget as necessary to take into account the final CDBG allocation and any amounts unexpended at the close of the fiscal year.

(30 mins)  5. Landslide Mitigation Measures – Review of Prioritized List of Projects (Supports City Council Goal – Public Infrastructure) (Dragoo)
Recommendation: Receive and file the staff report.

(10 mins)  6. Agreement for Financial Advisor Services (McLean)
Recommendation: 1) Select an option for the terms of agreement: a) Option 1 (recommended) – Approve the proposed agreement with Magis Advisors to provide financial advisor services, including those related to funding the San Ramon Canyon Stabilization project, pursuant to a retainer arrangement as described (see Attachment A); or, b) Option 2 (not recommended) – Direct staff to prepare a revised agreement for services to be billed at $250 per hour for preparation of a financing plan (Phase 1) for the San Ramon Canyon Stabilization project, and all other services to be billed at $300 per hour; and, 2) Authorize Magis Advisors to immediately proceed with Phase 1 services.

(20 mins) 7. Consideration of Los Angeles County Flood Control District’s Water Quality Funding Initiative (Winje)
Recommendation:  Provide direction to Staff on whether to communicate any, or no, response to the Los Angeles County Flood Control District’s proposed Water Quality Funding Initiative.

(5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

 (10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral
reports from Council Members to report action taken at outside committee and
association meetings.)

CLOSED SESSION REPORT:

ADJOURNMENT:  Adjourn in the memory of Coast Guard Petty Officer Horne.  Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting.

CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

(All Statutory References are to California Government Code Sections)

Potential Initiation of Litigation:
                G.C. 54956.9(c)

The City Council is meeting with Legal Counsel to determine whether to initiate litigation.

Number of Potential Cases (1)

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.