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RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY, April 16, 2013


AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING

APRIL 16, 2013
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

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Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.
     
(30 mins)  6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.
                                                                     
 (30 mins)  6:00 P.M. STUDY SESSION: To commence immediately following Closed Session.
The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session.  The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session.  No action shall be taken during any Study Session unless the agenda so provides. 

CALL TO ORDER:

ROLL CALL:           

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION:  (Based on Section 6.1(f), the Mayor proposes that Public Comments on items listed on the Study Session portion of the Agenda be consolidated so that each speaker has one one-minute opportunity to comment on all of the items listed on the Agenda for the Study Session.)

DISCUSSION TOPICS:

SS1.   Review of Tentative Agendas and Annotated Version of the City Council 2013 Goals & Priorities

SS2.   Future Agenda Items Proposed by Council Members to be Prioritized –

  1. Renaming of City Council Chambers in Honor of John McTaggart (Duhovic)

Recommendation: 1) As provided in the Council Rules of Procedure (Study Session 3.6), take action this evening to: A) Approve the renaming of the Fred Hesse, Jr. Community Park Multi-Purpose Room the John McTaggart Memorial Hall and Council Chambers; B) Denote the new name with a tasteful placard at the entrance to the chambers; and, C) Ensure that if and when the Council Chambers are ever relocated, said Chambers will continue to be named in honor of Mr. McTaggart; or 2) Alternatively, if Council decides to take no action at this time, direct staff to place this item on the May 7, 2013 Council agenda as a Regular Business item.

7:00 P.M.       REGULAR SESSION                    

(15 mins)  CALL TO ORDER:

ROLL CALL:  NEXT RESOL. NO. 2013-16
  NEXT ORDINANCE NO. 545

FLAG SALUTE:                  

Ceremonial:  Recognition of Soleado’s recent NASA/Amateur Radio on the International Space Station (ARISS) Communication

MAYOR’S ANNOUNCEMENTS:  Announcement regarding DMV/Donate Life Month

RECYCLE DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)       

CITY MANAGER REPORT:  

NEW BUSINESS

(15 mins) APPROVAL OF CONSENT CALENDAR:        

A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the April 2, 2013 Regular Meeting.

C. Access Agreement with Palos Verdes Mobile Estates, Ltd. (Dragoo)
Recommendation: Authorize the Mayor and City Clerk to execute an agreement with Palos Verdes Shores Mobile Estates, Ltd. (PV Shores) to permit construction access through the mobile home park for the construction of the San Ramon Canyon Stormwater Flood Reduction Project.

D. Award Contract for RPV California Coastal Trail Project (Supports 2013 City Council Goal No. 10, City Trail System Enhancement) (Motahari)
Recommendation: 1) ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2012-43, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2012-13, FOR A BUDGET ADJUSTMENT TO THE CITY’S PARKS, TRAILS AND OPEN SPACE IMPROVEMENTS PROGRAM IN THE CAPITAL IMPROVEMENT PROJECTS FUND, IN THE AMOUNT OF $69,041 AUTHORIZING EXPENDITURE OF THIS AMOUNT FOR ADDITIONAL CONSTRUCTION COSTS OF RANCHO PALOS VERDES CALIFORNIA COASTAL TRAIL PROJECT; 2) Award a construction contract for the Rancho Palos Verdes California Coastal Trail Improvement project to Jeff Tracy, Inc. dba Land Forms Construction in the amount not to exceed $461,978.05 and authorize staff to spend an additional 10% contingency in the amount of $46,197.80 for unforeseen conditions for a total authorization of $508,175.85; and, 3) Authorize the Mayor to execute the construction contract with Jeff Tracy, Inc. dba Land Forms Construction.

E. Approve the First Amendment to Agreement with Fire Grazers, Inc. for Fuel Modification by Grazing Animals (Supports 2013 City Council Goal No. 5 – Government Efficiency, Fiscal Control and Transparency) (Blanco)
Recommendation: 1) Approve the first amendment to the agreement for one fiscal year effective July 1, 2013 through June 30, 2014, with Fire Grazers, Inc. for Fuel Modification by Grazing Animals in an amount not to exceed $89,645; and,
2) Authorize the Mayor and City Clerk to execute the first amendment to the agreement with Fire Grazers, Inc. for Fuel Modification by Grazing Animals.

F. Crossing Guard Services for 2013-2014 School Year: Amendment to Contract with All City Management Services (Waters)
Recommendation:  Authorize the Mayor and the City Clerk to execute an amendment to the agreement with All City Management Services, Inc. (ACMS), for an amount not to exceed $18,044 to provide crossing guard services at Miraleste Intermediate School and Silver Spur Elementary School for the 2013-2014 School Year.

G. Approve the First Amendment to Agreement with the Los Angeles Conservation Corps (LACC) for As-Needed Maintenance Services (Supports 2013 City Council Goal No. 5 – Government Efficiency, Fiscal Control and Transparency) (Blanco)
Recommendation: 1) Approve the first amendment to the agreement for one fiscal year effective July 1, 2013 through June 30, 2014, with the Los Angeles Conservation Corps, for As-Needed Maintenance Services in an amount not to exceed $125,000; and, 2) Authorize the Mayor and City Clerk to execute the first amendment to the agreement with the Los Angeles Conservation Corps for As-Needed Maintenance Services.

H. Register of Demands (McLean)
Recommendation: ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.
           
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REGULAR BUSINESS:

 (20 mins)1.Marymount California University - Award of Contract for Consultant Services to Prepare an Environmental Document for the City that Assesses the Environmental Impacts of the University’s Request to Reconfigure the 2010 Council Approved Athletic Field (Mihranian) 
Recommendation: Authorize the Mayor and the City Clerk to sign a Professional Services Agreement with Rincon Consultants, Inc., to prepare an Environmental Document for the City that assesses the environmental impacts of the University’s request to reconfigure the 2010 Council approved Athletic Field.

 (60 mins) 2. Matrix Citywide Organizational Assessment (“The Matrix Report”) (Brooks/Duhovic)
Recommendation:  1) Receive and file the Matrix Citywide Organizational Assessment (“The Matrix Report”); and, 2) Instruct Staff to analyze The Matrix Report, specifically the "Recommendations" section, and provide the City Council, by a date certain, with a Plan of Implementation ("POI"). The POI will address each recommendation individually, specifically providing Staff's analysis/commentary for or against the implementation of the recommendation, the Manager responsible for implementation of the recommendation, the cost associated with the implementation of the recommendation and a time table for implementation. The POI will be brought back to the City Council for ratification and approval.
                          
 (15 mins) 3. Updated Pension Liability Memorandum from the Finance Advisory Committee (Supports 2013 City Council Goal of Government Efficiency, Fiscal Control and Transparency) (Downs)
Recommendation: Receive and file the March 6, 2013 updated version of the Memorandum from the Finance Advisory Committee (FAC) titled “Calculation of the City’s Unfunded Pension Liability.”
                          
(5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

(10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings.  Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.  Detailed reports should be made in writing and will be posted on the City’s website.)

ADJOURNMENT:  Adjourn to 6:00 P.M. on Tuesday, April 30, 2013 for a Closed Session to be followed by an Adjourned Regular Meeting/Budget Workshop to be held at Fred Hesse Community Park.

 

CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

(All Statutory References are to California Government Code Sections)

Conference with Legal Counsel

Existing Litigation:
       G.C. 54956.9(a)

Name of case:  City of Agoura Hills et. al. v. County of Los Angeles et. al.,
Superior Court of California-County of Los Angeles.  Case Number BS140871.
Name of Case: Cherine Medawar; Jill Medawar v. City of Rancho Palos Verdes, et.
al., Superior Court of California-County of Los Angeles-Southwest District.  Case Number YC068887.
           
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.