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RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY, May 7, 2013


AGENDA
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
MAY 7, 2013
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

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Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.
     
6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.

7:00 P.M.       REGULAR SESSION                    

(10 mins)  CALL TO ORDER:

ROLL CALL:  NEXT RESOL. NO. 2013-20
  NEXT ORDINANCE NO. 546

MAYOR’S ANNOUNCEMENTS:  National Public Works Week - May 19-25, 2013/ National Building & Safety Month

RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)       

CITY MANAGER REPORT:  Report on City’s 40th Anniversary Gala Event; Sheriff’s Contract Budget

NEW BUSINESS: 

(15 mins)        APPROVAL OF CONSENT CALENDAR:

A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the April 16, 2013 Adjourned Regular Meeting/Groundbreaking Ceremony and the April 16, 2013 Regular Council Meeting.

C. March 2013 Monthly Report of Cash Balances (McLean)
Recommendation:  Receive and file the March 2013 Monthly Report of Cash Balances for the City of Rancho Palos Verdes.
           
D. Professional Services Agreement with KOA Corporation (Dragoo)
Recommendation: 1) Authorize the Mayor and City Clerk to execute a Professional Services Agreement with KOA Corporation to provide engineering design services for the realignment of the eastern end of Palos Verdes Drive South (approximately 900 feet) at the eastern most boundary of the Portuguese Bend Landslide; and,
2) ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2012-43, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2012-13, FOR A BUDGET ADJUSTMENT TO THE CITY'S PORTUGUESE BEND ROAD MAINTENANCE PROGRAM WITHIN THE STREET MAINTENANCE FUND, IN THE AMOUNT OF $41,425 AND AUTHORIZING EXPENDITURE OF THIS AMOUNT FOR DESIGN SERVICES.

E. Adoption of Ordinance No. 545 to Require Annual Budget Document (Supports 2013 City Council Goal of Government Efficiency, Fiscal Control and Transparency) (Downs)
Recommendation: ADOPT ORDINANCE NO. 545, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, AMENDING CHAPTER 3.32 (BUDGET ADMINISTRATION) OF THE RANCHO PALOS VERDES MUNICIPAL CODE TO RESCIND THE PROVISIONS REGARDING THE TWO-YEAR BUDGET CYCLE.

F. Notice of Completion for the Blackhorse Road (Phase 1) CDBG ADA Compliance Project (Supports 2013 City Council Goal of Public Infrastructure – Citywide Street Maintenance) (Jules)
Recommendation:  1) Accept the work as complete; 2) Authorize the City Clerk to file a Notice of Completion with the L.A. County Registrar-Recorder Office and if no claims are filed within 35 days after recordation, and upon the contractor posting an acceptable warranty bond, notice the surety company to exonerate the Payment bond; and, 3) Authorize the Director of Public Works to release the 10% retention payment in the amount of $5,564.70 to Crownline General Contractors 35 days after recordation of the Notice of Completion by the L.A. County Recorder contingent upon no claims being filed on the project and the contractor posting an acceptable warranty bond.

G. Award Contract for Public Works Inspection Services (Jules)
Recommendation: 1) Award a technical services agreement to Charles Abbott & Associates for public works inspection services on an as-needed basis in the amount not to exceed $55,000 for FY12-13, $75,000 for FY13-14, and $75,000 for FY14-15; and, 2) Authorize the Mayor and City Clerk to execute the agreement.

H. Award Professional Services Contract for Preparation of Pavement Management System Update (Jules)
Recommendation: 1) Award a professional services agreement to Bucknam Infrastructure Group, Inc. for preparation of the Pavement Management System Update in the amount not to exceed $44,224; and, 2) Authorize the Mayor and City Clerk to execute the agreement.

I. RPV Infrastructure Report Card Project (Supports 2013 City Council Goal of Public Infrastructure) (Motahari)
Recommendation: 1) Award contract to SA Associates to prepare the City of Rancho Palos Verdes Infrastructure Report Card in accordance with the American Society of Civil Engineers (ASCE) guidelines in an amount not to exceed $46,000 and authorize staff to spend up to a maximum of $3,500 for possible additional work, for a total authorization of $49,500; and, 2) Authorize the Mayor and City Clerk to execute the contract with SA Associates.

J.  Approval of a One-Year License Agreement between the City and the Portuguese Bend Cooperative Nursery School (Silver)
Recommendation:  Approve and authorize the Mayor to execute the agreement between the City and the Portuguese Bend Cooperative Nursery School.

K. Register of Demands (McLean)
Recommendation: ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

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PUBLIC HEARINGS:

 (1 hr) 1. Marymount California University Facilities Expansion Project - Extension of the Time Period for Completion of Phase 1 (Case No. ZON2003-00317) / 30800 Palos Verdes Drive East (Mihranian)
Recommendation: 1) Receive and file a report on the construction status of the Parking Lot Expansion Project; 2) Extend the use of the temporary parking lot until Staff determines that the permanent parking lot has been completed; and,
3) ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, DENYING THE PHASE 1 EXTENSION REQUEST, THEREBY EXTENDING THE USE OF THE TEMPORARY PARKING LOT UNTIL THE PERMANENT PARKING LOT HAS BEEN COMPLETED, VOIDING ALL THE CONSTRUCTION RELATED PLANNING ENTITLEMENTS FOR PHASE 1 OF THE FACILITIES EXPANSION PROJECT WITH THE EXCEPTION OF THE PERMANENT PARKING LOT EXPANSION PROJECT, WHICH IS A VESTED CONSTRUCTION PROJECT THAT IS CURRENTLY UNDERWAY, AND DOCUMENTING THE CITY COUNCIL’S DECISION ON AUGUST 2, 2011, WHICH CLARIFIED THE OPERATIONAL CONDITIONS THAT REMAIN IN EFFECT.

REGULAR BUSINESS:

(15 mins) 2. Marymount California University - Award of Contract for Consultant Services to Prepare an Environmental Document for the City that Assesses the Environmental Impacts of the University’s Request to Reconfigure the 2010 Council Approved Athletic Field (Mihranian)
Recommendation:  Authorize the Mayor and the City Clerk to sign a Professional Service Agreement with Rincon Consultants, Inc., to prepare an Environmental Document for the City that assesses the environmental impacts of the University’s request to reconfigure the 2010 Council approved Athletic Field.

(30 mins) 3. Draft 2013 Five-Year Capital Improvement Plan (Supports 2013 City Council Goals of Public Infrastructure & Government Efficiency, Fiscal Control and Transparency) (Mills)
Recommendation:  1) Review the draft 2013 Five Year Capital Improvement Plan (CIP) and provide direction to Staff; and, 2) Approve Staff’s recommendation for projects to be included in the draft FY13-14 budget.

(15 mins) 4. Renaming of City Council Chambers in Honor of John McTaggart and Establishment of City “Wall of Honor” (Fox)
Recommendation: Approve the renaming of the Fred Hesse, Jr. Community Park Multi-Purpose Room in honor of John McTaggart, as suggested by Mayor Pro Tem Duhovic on April 16, 2013; and direct Staff to include a line item in the FY 2013-14 budget for the establishment of a “Wall of Honor,” as set forth in City Council Policy No. 37.
 
 (15 mins) 5. Filling of Staffing Vacancies (Robinson)
Recommendation: With the completion of Pension Revisions and the Citywide Organizational Assessment, receive and file the list of staff recruitments and authorize Staff to immediately initiate the process to fill the positions in the manner prioritized by Staff.

(5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

(10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral
 reports from Council Members to report action taken at outside committee and association    
 meetings.)

 CLOSED SESSION REPORT:

ADJOURNMENT:  Adjourn to a time and place certain only if you wish to meet prior to   the next regular meeting.

CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

(All Statutory References are to California Government Code Sections)

Existing Litigation:
            G.C. 54956.9(a)

Name of Case:  Monks v. City of Rancho Palos Verdes, Los Angeles County Superior Court.  Case No. YS010425.
  Lisa Dennen Monks and Zone 2 Property Rights v. Superior Court of Los Angeles County, California Court of Appeal. Case No. B224628


American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require  a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.