DISCLAIMER

The following City Council agenda includes the staff reports associated with the business matters to be brought before for the City Council at its Regular Meeting of this date. Changes to the staff reports may be necessary prior to the actual City Council meeting. The City Council may elect to delete or continue business matters at the beginning of the City Council Meeting. Additionally, some attachments may not be included on the website but are available for review with the official agenda packet at the Reception area at City Hall.

...end of disclaimer...
How City Council Meetings Are Conducted

**IMPROVEMENT AUTHORITY AGENDA
**SUCCESSOR AGENCY TO RDA AGENDA

**LATE CORRESPONDENCE (Click Here)


RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY, June 4, 2013

AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
JUNE 4, 2013
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

_____________________________________ 

Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.
                   
6:00 P.M.       CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR
DETAILS.

7:00 P.M.       REGULAR SESSION

(30 mins) CALL TO ORDER:
ROLL CALL: NEXT RESOL. NO. 2013-32
  NEXT ORDINANCE NO. 546

FLAG SALUTE:

MAYOR’S ANNOUNCEMENTS:  

RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)       

CITY MANAGER REPORT:  Overview of Opportunities & Restrictions on City Contracting for Staff

NEW BUSINESS: 

(15 mins)            APPROVAL OF CONSENT CALENDAR:        

A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the May 7, 2013 Regular Council Meeting.

C. Border Issues Status Report (Fox)
Recommendation: Receive and file the current report on the status of Border Issues.

D. Extension of Contracts for As-Needed Building and Safety Consultant Services (Christman)
Recommendation:  1) Authorize the Mayor and City Clerk to execute an extension of the current professional service agreement with Charles Abbott Associates Inc. (CAA) to continue to provide building inspection and plan check services to the City on an as-needed basis through June 30, 2015; and, 2) Authorize the Mayor and City Clerk to execute an extension of the current  professional service agreement with Scott Fazekas Associates Inc. (SFA) to continue to provide building inspection and plan check services to the City on an as-needed basis through June 30, 2015.

E. City Council Meeting Schedule (Morreale)
Recommendation: Cancel the July 2, 2013 City Council Meeting.

F. Contact Renewal for View Restoration Mediator Professional Services (Seeraty)
Recommendation:  Authorize the Mayor and City Clerk to execute a two-year extension of the existing professional service agreement with the City’s View Restoration Mediator, Ms. Coleen Berg, to continue to provide mediation services on an as-needed basis to the City until June 30, 2015

G. Approval of Memorandum of Agreement for Machado Lake Trash Screen Project (Supports 2013 City Council Goal 4 – Public Infrastructure) (Winje)
Recommendation: 1) Approve a Memorandum of Agreement (MOA) between the cities of Rancho Palos Verdes, Palos Verdes Estates, Lomita, Rolling Hills Estates, Torrance and Carson approving the City of Torrance as the lead agency for the Machado Lake Trash Screen Project and the cost sharing formula for the project; and, 2) Authorize the Mayor and City Clerk to execute a Memorandum of Agreement between the cities of Rancho Palos Verdes, Palos Verdes Estates, Lomita, Rolling Hills Estates, Torrance and Carson for the Machado Lake Trash Screen Project.

H. Renewal of Contract for On-Call Biological and Arboricultural Consulting Services with URS (Supports 2013 City Council Goal to Review Existing Contracts/Consultants) (Rojas/Harwell)
Recommendation:  Authorize the Mayor and City Clerk to renew a professional service agreement with URS Corporation Americas to provide on-call biological and arboricultural consulting services on an as-needed basis to the City for an additional 2 years, through June 30, 2015.

I. Register of Demands (McLean)
Recommendation:  ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

J. Award Professional Services Contract for Stormwater Quality Consultant (Supports 2013 City Council Goal 4- Public Infrastructure) (Winje)
Recommendation: 1) Award a three-year professional services contract with two (2) one-year options to renew by mutual agreement, to John L. Hunter and Associates, Inc. (JLHA) for Stormwater Quality Consulting services, including National Pollutant Discharge Elimination System (NPDES) requirements, beginning with FY 2013-14, for a not to exceed amount of $68,175 for FY 2013-14, with the following years subject to an annual increase not exceeding the annual CPI published in April of the preceding fiscal year; and, 2)   Authorize the Mayor and City Clerk to execute an a three-year professional services contract with two (2) one-year options to renew by mutual agreement with John L. Hunter and Associates, Inc. for FY 2013-14, FY 2014-15 and FY 2015-16.

K. Award a Two-Year Professional Services Agreement for Source Reduction and Recycling Element (SRRE), Solid Waste Support Services and Used Oil Payment Program for FY 13-14 and FY 14-15 (Ramezani)
Recommendation: 1) Award a two-year professional services agreement to Stearns, Conrad and Schmidt, Consulting Engineers, Inc. (SCS Engineers), in the amount not to exceed $29,980 for FY 13-14, and $29,980 for FY 14-15 for the implementation of the City’s Source Reduction and Recycling Element (SRRE), Solid Waste Support Services and Used Oil Payment Program;  and, 2) Authorize the Mayor and City Clerk to execute a two-year agreement with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. (SCS Engineers), in the amount not to exceed $29,980 for FY 13-14, and $29,980 for FY 14-15, for the implementation of the City’s Source Reduction and Recycling Element (SRRE), Solid Waste Support Services and Used Oil Payment Program.

L. Renewal of On Call Plan Check Services for Water Efficient Landscape Plans (Mikhail)
Recommendation: Authorize the Mayor and City Clerk to extend a professional service agreement with Wildan Engineering to provide on-call professional plan check services to review Landscape Document packages as required by the State of California and the City’s Water Efficient Landscape Ordinance (Chapter 15.34 of the RPVMC) on an as-needed basis to the City for an additional 2 years, through June 30, 2015.

M. Award Professional Services Contract for the Hawthorne Blvd. Traffic Signal Synchronization Project (Jules)
Recommendation: Award a professional services agreement to Iteris for preparation of design plans for the Hawthorne Blvd. Traffic Signal Synchronization Project for a not-to-exceed amount of $65,470; and, 2) Authorize the Mayor and City Clerk to execute the agreement.

N. April 2013 Monthly Report of Cash Balances (McLean)
Recommendation:  Receive and file the April 2013 Monthly Report of Cash Balances for the City of Rancho Palos Verdes.

            #                      #                      #                      #                      #                      #

PUBLIC HEARINGS:

(15 mins) 1. Residential Solid Waste and Recycling Rate Adjustment for EDCO Disposal Corporation for FY 13-14 (Supports 2013 City Council Goal of government efficiency, fiscal control and transparency) (Ramezani)
Recommendation: Approve the cap on permissible rates that EDCO Disposal Corporation can charge single-family and multi-family residential customers in FY 13-14.

(5 mins)  2. Residential Solid Waste and Recycling Rate Adjustment for Universal Waste Systems, Inc. for FY 13-14 (Supports 2013 City Council Goal of government efficiency, fiscal control and transparency) (Ramezani)
Recommendation: Approve the cap on permissible rates that Universal Waste Systems, Inc. (UWS) can charge single-family and multi-family residential customers in FY 13-14.

 

REGULAR BUSINESS:

(10 mins)  3. Participation in the Institute for Local Government’s Beacon Award Recognition Program (Mikhail)
Recommendation: ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, SUPPORTING THE CITY OF RANCHO PALOS VERDES’ PARTICIPATION IN THE BEACON AWARD RECOGNITION PROGRAM.

(15 mins) 4. City of Rancho Palos Verdes Accessibility Self-Evaluation and Transition Plan (Motahari)
Recommendation: 1) ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING THE CITY OF RANCHO PALOS VERDES ACCESSIBILITY SELF-EVALUATION AND TRANSITION PLAN; and, 2) Direct staff to initiate measure to construct the recommended ADA Improvements consistent with the attached implementation plan (Transition Plan).

(5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

(10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral
 reports from Council Members to report action taken at outside committee and association    
 meetings.)

CLOSED SESSION REPORT: 

ADJOURNMENT:  Adjourn to a time and place certain only if you wish to meet prior to   the next regular meeting.

CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

(All Statutory References are to California Government Code Sections)

Conference with Labor Negotiators
            G.C. 54957.6

Agency Designated Representatives: Peter Brown and Steve Larson
Employee Organization:  Rancho Palos Verdes Employee Association
 
American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require  a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.