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RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY, July 16, 2013

AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
JULY 16, 2013
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

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Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.

(30 mins) 6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.
                                                                     
(30 mins)  6:00 P.M. STUDY SESSION: To commence immediately following Closed Session.
The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session.  The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session.  No action shall be taken during any Study Session unless the agenda so provides. 

CALL TO ORDER:

ROLL CALL:           

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION:  (Based on Section 6.1(f), the Mayor proposes that Public Comments on items listed on the Study Session portion of the Agenda be consolidated so that each speaker has one one-minute opportunity to comment on all of the items listed on the Agenda for the Study Session.)

DISCUSSION TOPICS:

SS1.   Review of Tentative Agendas and Annotated Version of the City Council 2013 Goals & Priorities

SS2.   Future Agenda Items Proposed by Council Members to be Prioritized – No Items

7:00 P.M.       REGULAR SESSION                                

(10 mins) CALL TO ORDER:

ROLL CALL: NEXT RESOL. NO. 2013-46
  NEXT ORDINANCE NO. 546

FLAG SALUTE

MAYOR’S ANNOUNCEMENTS:  Update on Assembly Bill 66 (Muratsuchi)

RECYCLE DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)       

CITY MANAGER REPORT:  Recap of 4th of July Celebration 2013

NEW BUSINESS: 

(15 mins)  APPROVAL OF CONSENT CALENDAR:        

A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B. May 2013 Monthly Report of Cash Balances (McLean)
Recommendation: Receive and file the May 2013 Monthly Report of Cash Balances for the City of Rancho Palos Verdes.

C. Accept the Transfer of a 5.76 Acre Portion of Land from the Los Angeles County Owned Deane Dana Friendship Park to the City of Rancho Palos Verdes to Allow for Construction Activities Associated with the San Ramon Canyon Project (Supports 2013 City Council Goal No. 2: San Ramon Canyon Project) (Dragoo)
Recommendation: Authorize the Mayor and City Clerk to execute an agreement with the County of Los Angeles for the transfer of 5.76 acres of land from Deane Dana Friendship Park to the City of Rancho Palos Verdes for the purpose of filling a portion of the San Ramon Canyon for the San Ramon Canyon Stormwater Flood Reduction Project and authorize the City Manager and the City Clerk to execute the attached certificate of acceptance on behalf of the City.

D. Register of Demands (McLean)
Recommendation: ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

E. Authorize an Amendment to the Agreement between the City of Rancho Palos Verdes and Aegis, ITS (Jules)
Recommendation: Authorize the Mayor and City Clerk to execute the Third Amendment to the Agreement betwe
en the City of Rancho Palos Verdes and Aegis, ITS, formerly Econolite Traffic Engineering and Maintenance, Inc. allowing an extension to the term of the agreement to June 30, 2014.

F. Purchase of a 0.4396 Acre Portion of Land from Jeffery J. Richards and Sheri E. Richards, Trustees of the Richards Revocable Family Trust, to Allow for the Partial Filling and Maintenance of San Ramon Canyon as Part of the San Ramon Canyon Project (Supports 2013 City Council Goal 2: San Ramon Canyon Project) (Dragoo)
Recommendation: Authorize the Mayor and City Clerk to execute an agreement with Jeffery J. Richards and Sheri E. Richards, Trustees of the Richards Revocable Family Trust, for the purchase of 0.4396 acres of land for the purpose of filling a portion of the San Ramon Canyon for the San Ramon Canyon Stormwater Flood Reduction Project.

G.  Establish Parking Restrictions on Crenshaw Boulevard from Seacrest Drive to Burma Road (Jules)
Recommendation:  ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY OF RANCHO PALOS VERDES, ESTABLISHING PARKING RESTRICTIONS ON CRENSHAW BOULEVARD EXTENSION FROM SEACREST DRIVE TO BURMA ROAD.

H. Award Contracts for Construction, Construction Management, Inspection, and Materials Testing Services for the FY2011-2012 Areas 3 and 5 Residential Streets Improvement Project – Phase II (Supports 2013 City Council Goal No. 4, Public Infrastructure – Citywide Street Maintenance) (Murphy)
Recommendation:  1) Approve the construction plans and project specifications on file in the Public Works Department for the FY 2011-2012 Areas 3 and 5 Residential Streets Improvement Project - Phase II; 2) Award a construction contract to VSS International, Inc. in the amount of $1,200,000, and a professional services agreement for the construction management, inspection, and materials testing to Merit Civil Engineering, Inc. in the amount of $178,947, and authorize Staff to utilize an additional 10% ($137,895) for project contingency; and, 3) Authorize the Mayor and City Clerk to execute the agreements.

PUBLIC HEARINGS:

(30 mins) 1. Water Quality and Flood Protection Program – Annual User Fee Rate – FY13-14 (Supports 2013 City Council Goal for Public Infrastructure) (Jones/McLean)
Recommendation: 1) Receive, review and file the independent 2013 Annual Report on the Water Quality and Flood Protection Program prepared by the Oversight Committee for the storm drain program, dated May 29, 2013; 2) Conduct a public hearing pursuant to Health and Safety Code Section 5473.2 and Section 3.44.40 of the Rancho Palos Verdes Municipal Code on July 16, 2013 on the Annual Report prepared by Harris & Associates, the Annual Report prepared by the Oversight Committee and information provided by Staff, and determine whether to collect the Storm Drain User Fee (the “Fee”) for FY13-14, and if so, the rate per Equivalent Residential Unit (“ERU”) for FY13-14; 3) At the conclusion of the Public Hearing determine the existence or absence of a majority protest; 4) In the absence of a majority protest, Staff recommends that the Council determine that the rate per ERU for FY13-14 shall be $96.27 as set forth in the Annual Report, ADOPT RESOLUTION NO. 2013-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, FINALLY ADOPTING A REPORT, AS FILED, IN CONNECTION WITH THE STORM DRAIN USER FEE ESTABLISHED PURSUANT TO CHAPTER 3.44 OF THE RANCHO PALOS VERDES MUNICIPAL CODE; DETERMINING THE AMOUNT OF SUCH FEE FOR FY13-14; AND ORDERING THAT SUCH FEE BE COLLECTED ON THE COUNTY OF LOS ANGELES TAX ROLL FOR FY13-14; and, 5) In the event of a majority protest, direct Staff to present to City Council at a subsequent meeting a resolution determining the amount of the Storm Drain User Fee for FY13-14 and providing for an alternative method of collecting the Storm Drain User Fee for FY13-14.

(10 mins) 2. Adoption of Addendum No. 5 to a Negative Declaration for Ordinance No. 510 and Introduction of an Ordinance to Amend Rancho Palos Verdes Municipal Code Chapter 17.76.030 – Fences, Walls and Hedges (Case No. ZON2012-00346) (Rojas/Harwell)
Recommendation: 1) ADOPT RESOLUTION NO. 2013-__, ADOPTING ADDENDUM NO. 5 TO THE NEGATIVE DECLARATION FOR ORDINANCE NO. 510, FOR A CODE AMENDMENT TO REVISE CHAPTER 17.76.030 OF THE DEVELOPMENT CODE (FENCES, WALLS AND HEDGES); and INTRODUCE ORDINANCE NO. ___, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, ADOPTING AN ORDINANCE AMENDING RANCHO PALOS VERDES MUNICIPAL CODE SECTION 17.76.030(B)(1) TO REQUIRE THE APPROVAL OF A FENCE, WALL AND HEDGE PERMIT FOR ANY NEW FENCE WITHIN A REAR OR SIDE YARD SETBACK; AMENDING RANCHO PALOS VERDES MUNICIPAL CODE SECTION 17.76.030(C)(1)(B)(IV) TO CLARIFY THE EXISTING HEIGHT LIMITATIONS APPLICABLE TO COMBINATION WALLS/HEDGES; AND AMENDING RANCHO PALOS VERDES MUNICIPAL CODE SECTION 17.76.030(D)(1)(A) TO CLARIFY THAT A MINOR EXCEPTION PERMIT IS NOT REQUIRED FOR ANY FENCE HIGHER THAN FORTY-TWO INCHES UP TO SIX FEET WITHIN THE STREET-SIDE SETBACK (CASE NO. ZON2012-00346); and, 2) Contrary to the Planning Commission’s recommendation that the City Council subsidize (lower) the existing Fence, Wall and Hedge permit application fee of $2,192 since the proposed code amendment will result in more residents having to obtain a Fence, Wall and Hedge permit for new fences, walls and hedges, Staff recommends that the existing application fee not be subsidized (lowered) in order to achieve 100% City cost recovery in processing said application.

REGULAR BUSINESS:

 (30 mins) 3. Draft Western Avenue Corridor Vision Plan (Supports 2013 City Council Goal No. 7 – Western Avenue Corridor Issues) (Schonborn)

Attachments for Draft Western Avenue Corridor Vision Plan

Recommendation: Review and provide any feedback to Staff on the Draft Western Avenue Corridor Vision Plan so that the Plan can be finalized and brought back to the City Council for approval at a subsequent meeting.

(15 mins)  4. Palos Verdes Peninsula Transit Authority (PVPTA) Presentation regarding Dial-a-Ride Program (Martin Gombert/PVPTA) (Oral Report)
Recommendation: Receive and file.

(10 mins)  5. FY 13-14 Traffic Safety Committee and Emergency Preparedness Committee Work Plans (Petru)
Recommendation: Approve the FY13-14 Work Plans for the Traffic Safety Committee and the Emergency Preparedness Committee.

(45 mins)  6. Value Engineered Contract Change Order Outlet Structure - San Ramon Project (Supports 2013 City Council Goal No. 2: San Ramon Canyon Project) (Dragoo)
Recommendation: Review and approve the revised design of the outlet structure and authorize the Interim Director of Public Works to execute Change Order Number 4 to the San Ramon Canyon Stormwater Flood Reduction Project with L. H. Woods and Sons, Inc.

 (5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

 (10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings.  Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.  Detailed reports should be made in writing and will be posted on the City’s website.)

CLOSED SESSION REPORT:

ADJOURNMENT:  Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting.

CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

(All Statutory References are to California Government Code Sections)

Conference with Real Property Negotiators
                  G.C. 54956.8

Potential purchase of open space:

Property:       Five vacant parcels near Montemalaga with the following Assessor’s Parcel Numbers: 7546-022-008; 7578-002-009; 7578-002-010; 7578-003-001; 7578-003-006

City Negotiators:       Community Development Director Rojas and City Attorney Lynch

Negotiating Parties: Dr. Roger Giani and Mr. Amir H. Amiri

Under Negotiation:  Price and Terms of Payment

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.