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The following City Council agenda includes the staff reports associated with the business matters to be brought before for the City Council at its Regular Meeting of this date. Changes to the staff reports may be necessary prior to the actual City Council meeting. The City Council may elect to delete or continue business matters at the beginning of the City Council Meeting. Additionally, some attachments may not be included on the website but are available for review with the official agenda packet at the Reception area at City Hall.

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How City Council Meetings Are Conducted

**COURTESY NOTICE REGARDING THE FEBRUARY 18, 2014 CITY COUNCIL MEETING

**CITY COUNCIL ADJOURNED REGULAR MEETING - INTERVIEWS

** Late Correspondence - Click here

 

RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY FEBRUARY 18,2014

AGENDA
RANCHO PALOS VERDES CITY COUNCIL

REGULAR MEETING
FEBRUARY 18, 2014
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

REMOTE SITE:
The Mirage Hotel
3400 S. Las Vegas Blvd. South
Las Vegas, NV  89109

_____________________________________   

Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.

(30 mins)    6:00 P.M. Interviews of 1st Group of Applicants for the Planning Commission

(30 mins)    6:00 P.M. STUDY SESSION: To commence immediately following Interviews.   The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session.  The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session.  No action shall be taken during any Study Session unless the agenda so provides. 

CALL TO ORDER:

ROLL CALL: 
         

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION:  (Based on Section 6.1(f), the Mayor proposes that Public Comments on items listed on the Study Session portion of the Agenda be consolidated so that each speaker has one one-minute opportunity to comment on all of the items listed on the Agenda for the Study Session.)

DISCUSSION TOPICS:

SS1.   Review of Tentative Agendas

SS2.   Future Agenda Items Proposed by Council Members
           a. Authorization to Initiate Discussions with Respect to the Use of Miraleste Intermediate School Athletic Facilities (Duhovic)

Recommendation: At the study session held on February 18, 2014, authorize Rancho Palos Verdes Mayor Jerry V. Duhovic to initiate preliminary discussions with the Palos Verdes Peninsula Unified School District ("PVPUSD"), specifically School Board President Erin LaMonte, and Marymount California University ("MCU"), specifically MCU President Dr. Michael Brophy, to analyze the feasibility of entering into a tri-party agreement between the City of Rancho Palos Verdes (“City”), PVPUSD and MCU for the shared use of the Miraleste Intermediate school ("Miraleste") athletic facilities.

           b. Altamira Canyon Drainage Project (Knight)

Recommendation: Staff to review the Altamira Canyon Drainage (ACD) Project as outlined in this report. Staff to come back to Council with their recommendations as to the feasibility of the project, any modifications of the ACD project or if another type of Altamira Canyon drainage project altogether would be preferable.

7:00 P.M.  REGULAR SESSION                    

(30 mins)  CALL TO ORDER:

ROLL CALL: NEXT RESOL. NO. 2014-06
  NEXT ORDINANCE NO. 556

FLAG SALUTE:                  

CEREMONIAL:  Whale of a Day & Poster Contest Winners

MAYOR’S ANNOUNCEMENTS:  

RECYCLE DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)        

CITY MANAGER REPORT:

NEW BUSINESS: 

   (15 mins)   APPROVAL OF CONSENT CALENDAR:       

A.Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B.Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the January 21, 2014 Special Meeting (Interviews) and January 21, 2014 Regular Meeting.

C.Gifts for Parks (Lozano)
Recommendation:  Accept the Gifts for Parks donations and direct staff to prepare donor letters of appreciation for the Mayor’s signature.

D.Household Hazardous and Electronic Waste Collection Program Site Liability Agreement with County of Los Angeles (Ramezani) Recommendation: Authorize the Mayor and City Clerk to execute the attached Household Hazardous and Electronic Waste Collection Program Site Liability Agreement with the County of Los Angeles and County Sanitation District No. 2 of Los Angeles County.

E.Register of Demands (McLean)
Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

F.Award Construction, Construction Management and Inspection, and Arborists’ Services Contracts, and Amend Existing On-Call Engineering and On-Call Land Surveying Contracts, for the Arterial Roads Rehabilitation Project – FY 2011-2012 Palos Verdes Drive East (Jules)
Recommendation: 1) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2013-43, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2013-14, FOR A BUDGET ADJUSTMENT TO THE CITY’S STREET IMPROVEMENTS PROGRAM WITHIN THE INFRASTRUCTURE IMPROVEMENT FUND; 2) Approve the construction plans and contract documents for the FY 2011-2012 Arterial Roads Rehabilitation Project – Palos Verdes Drive East; 3) Award a construction contract to All American Asphalt, Inc. in the amount of $2,768,000 for the project; 4) Award a professional services agreement to AndersonPenna, Partners, Inc. in the amount of $226,760 for Construction Management, Project Inspection, Materials Testing and Quality Assurance services; 5) Approve the first amendment to the on-call land surveying services agreement with KDM Meridian, which requires that prevailing wages be paid for the surveying work performed for the Arterial Roads Rehabilitation Project – Palos Verdes Drive East project;
6) Approve the first amendment to the on-call engineering and public works support services agreement with Charles Abbott Associates, Inc., which requires that prevailing wages be paid for the surveying work performed for the Arterial Roads Rehabilitation Project – Palos Verdes Drive East project; 7) Award a professional services contract to GS Brothers, Inc. in the amount of $4,000 for arborists services; 8) Authorize staff to utilize an additional 5% ($152,190) for contingency; and,
9) Authorize the Mayor and City Clerk to execute the agreements.

PUBLIC HEARINGS:

(20 mins) 1.Appeal of a Conditional Use Permit Revision, Grading Permit and Minor Exception Permit (Case No. ZON2013-00063) [Location: 2902 Vista Del Mar] (Kim)                                
Recommendation:  As requested by the appellant, remand the revised project back to the Planning Commission for review and consideration.

(2 hrs)     2. Marymount California University – 6-Month Review of the Expanded Parking Lot Project (Planning Case No. ZON2003-00317) / 30800 Palos Verdes Drive East (Mihranian)

A. Draft Resolution No. 2014-XX
      o Exhibit "A" - Addendum No. 1
      o Exhibit "B" - Conditions of Approval
B. Parking Lot Expansion Project Plans
C. Public Comments Letters

Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING THE CONDITIONS OF APPROVAL ADOPTED BY THE CITY COUNCIL ON JUNE 1, 2010 UNDER RESOLUTION NO. 2010-42 THEREBY: 1) REQUIRING THE PLANTING OF AN 8-FOOT TALL HEDGE AND INSTALLING A 6-FOOT TALL VINYL FENCE ALONG THE EASTERN AND NORTHERN PORTIONS OF THE EAST PARKING LOT; 2) REQUIRING A NOISE STUDY BE CONDUCTED AFTER INSTALLATION OF THE NEW HEDGE AND VINYL FENCE; 3) REDUCING THE PERMITTED HOURS THE PARKING LOT CAN BE USED; 4) REQUIRING THE 10-FOOT TALL PARKING LOT LIGHT FIXTURES TO BE SHIELDED, LIMITED TO 1700 LUMENS PER BULB, AND TURNED OFF AT 9:00 PM; 5) REQUIRING ADDITIONAL TRASH RECEPTACLES WITH LIDS AND “NO SMOKING” AND “NO LITTERING” SIGNS BE INSTALLED IN THE EAST PARKING LOT;
6) PROHIBITING OUTDOOR PROGRAMS AND GATHERINGS WITHIN THE PARKING LOT SETBACK AND BUFFER ZONE; 7) ALLOWING GRADUATION CEREMONIES WITH AMPLIFIED SOUND TO OCCUR IN THE EAST PARKING LOT UNTIL AN ATHLETIC FIELD IS CONSTRUCTED ON SITE; and,
8) CONDUCTING AN ADDITIONAL REVIEW THREE MONTHS FROM FEBRUARY 18, 2014 TO REVIEW THE EFFECTIVENESS OF THE ADDED CONDITIONS OF APPROVAL.

REGULAR BUSINESS:

(20 mins) 3.City Council Goal-Setting Exercise (Fox/Dr. Colman)
Recommendation:  Conclude the City Council goal-setting exercise by approving the Mission Statement, Vision Statement, Core Values Statement and 2014 City Council Goals and Priorities.

(20 mins) 4. Banking Services – Bank of the West (Supports 2013 City Council  Goal #5 – Government Efficiency, Fiscal Control & Transparency) (McLean)
Recommendation:  1) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AUTHORIZING THE MAYOR TO EXECUTE THE UMBRELLA AGREEMENT FOR GENERAL BANKING SERVICES WITH BANK OF THE WEST AND DESIGNATING SIGNATORIES FOR IMPLEMENTATION OF THE UMBRELLA AGREEMENT; and, 2) Approve and direct the Acting City Manager to sign the proposed Exhibits to the Umbrella Agreement between the City and Bank of the West.

(10 mins)  5.Adoption of Baseline Memorandum of Understanding between the Rancho Palos Verdes Employees Association and City of Rancho Palos Verdes (Brown/Larson)
Recommendation: ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ADOPTING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO PALOS VERDES AND THE RANCHO PALOS VERDES EMPLOYEES ASSOCIATION.

(5 mins)   6.Creation of Sustainable South Bay Transportation and Land Use Implementation Framework (Waters)        
Recommendation:  Authorize the Mayor to sign a letter of support for the creation of a Sustainable South Bay Transportation and Land Use Implementation Framework.

(5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

 (10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings.  Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.  Detailed reports should be made in writing and will be posted on the City’s website.)

ADJOURNMENT:  Adjourn to an Adjourned Regular Meeting to be held at 6:00 P.M. on March 4, 2014 at Hesse Park to conduct interviews of the second group of applicants for the Planning Commission.

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.