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RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY MARCH 18, 2014

 

AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
MARCH 18, 2014
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

REMOTE SITE (Councilman Misetich):
JW Marriott
5150 Westheimer, Navarro Room
Houston, TX  77056
(713) 961-1500
Note:  Pacific Daylight Savings Time

_____________________________________   

Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.
    
6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.
  
(30 mins)  6:00 P.M.STUDY SESSION: To commence immediately following Closed Session.
  The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session.  The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session.  No action shall be taken during any Study Session unless the agenda so provides. 

CALL TO ORDER:

ROLL CALL:           

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION:  (Based on Section 6.1(f), the Mayor proposes that Public Comments on items listed on the Study Session portion of the Agenda be consolidated so that each speaker has one one-minute opportunity to comment on all of the items listed on the Agenda for the Study Session.)

DISCUSSION TOPICS:

SS1.   Review of Tentative Agendas & 2014 Goals & Priorities
SS2.   Future Agenda Items Proposed by Council Members (No Items)

7:00 P.M. REGULAR SESSION                    

(30 mins)  CALL TO ORDER:

ROLL CALL:        NEXT RESOL. NO. 2014-14
  NEXT ORDINANCE NO. 556

FLAG SALUTE:                  

MAYOR’S ANNOUNCEMENTS:  Update on West Vector Control Board by Delegate Elizabeth Sala; Finance Advisory Committee – Recruitment for Vacancy

RECYCLE DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)  

CITY MANAGER REPORT: Drought and Water Conservation Update; Street Sweeping Schedule; Do Not Disturb Stickers

NEW BUSINESS

(15 mins)   APPROVAL OF CONSENT CALENDAR:       

A.Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B.Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the February 18, 2014 Adjourned Regular Meeting (Interviews); February 18, 2014 Adjourned Regular Meeting; and March 4, 2014 Adjourned Regular Meeting (Interviews).

C. Award Construction Contract for Abalone Cove Shoreline Park Improvement Project (Supports 2014 City Council Goal No. 2, Public Infrastructure) (Motahari)
Recommendation:  1) Approve Plans and Specifications for Abalone Cove Shoreline Park Improvement project; 2) Award a construction contract for the base bid and ‘alternate bid items’ 3, 4 & 5 for the Abalone Cove Shoreline Park Improvement project to Kasa Construction Inc., in the amount not to exceed $497,489.50 and authorize a 10% contingency in the amount of $49,749 for unforeseen conditions, for a total authorization of $547,238.50; 3) Award a Professional Services Agreement to KOA Corporation in the amount of $23,250 for the project’s construction inspection and oversight; and, 4) Authorize the Mayor to execute the above mentioned agreements.

D.Register of Demands (McLean)
Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

E. Professional Services Agreement to Conduct Residential Solid Waste Services Performance Audits of EDCO Disposal Corporation and Universal Waste Systems, Inc. (Supports 2014 City Council Goal of Government Efficiency, Fiscal Control and Transparency) (Ramezani)
Recommendation: 1) ADOPT RESOLUTION NO. 2014- __, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2013-43, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2013-14, FOR A BUDGET ADJUSTMENT TO THE PROFESSIONAL/TECHNICAL SERVICES WITHIN THE CITY’S WASTE REDUCTION FUND; and, 2) Award a professional services agreement to Stearns, Conrad and Schmidt Consulting Engineers, Inc. (SCS Engineers), in the amount not to exceed $61,710 to conduct Integrated Residential Solid Waste Services Agreement Performance Reviews/Audits of EDCO Disposal Corporation and Universal Waste Systems, Inc.; and authorize the Mayor and City Clerk to execute a professional services agreement.

F.Award Agreement - Storm Drain Video Inspection and Cleaning Services (Dragoo)
Recommendation:  1) Award a three-year contract for Storm Drain Video Inspection and Cleaning services to Performance Pipeline Technologies, in an amount not to exceed $200,000 annually; 2) Authorize the Mayor and City Clerk to execute the agreement with Performance Pipeline Technologies; and, 3) Authorize the expenditure of up to $200,000 for the remainder of Fiscal Year 2013-14 and Fiscal Years 2014-15, 2015-16 and 2016-17 in accordance with future budgeted amounts.

G. 2013 Annual Report on the Implementation of the Rancho Palos Verdes Housing Element (Mikhail)
Recommendation: Direct Staff to forward the City’s Annual Progress Report on the implementation of the Rancho Palos Verdes Housing Element for the 2013 calendar year to the Department of Housing and Community Development (HCD) and the State Office of Planning and Research (OPR).

H. Crossing Guard Services for 2014-2015 School Year, Amendment to Contract with All City Management Services (Waters)
Recommendation:  Authorize the Mayor and the City Clerk to execute an amendment to the agreement with All City Management Services, Inc. (ACMS), for an amount not to exceed $18,044 to provide crossing guard services at Miraleste Intermediate School and Silver Spur Elementary School for the 2014-2015 School Year.

I. Appointment of Chairs to the City’s Advisory Boards (Morreale)
Recommendation:  Appoint Chairs for the five City Advisory Boards (Emergency Preparedness Committee, Finance Advisory Committee, Planning Commission, Storm Drain User Fee Oversight Committee, and Traffic Safety Committee). 

J. Assembly Bill No. 1839 (Gatto) Regarding California Film Tax Credits (Fox)
Recommendation:  Authorize the Mayor to sign a multi-city letter of support for Assembly Bill No. 1839 (Gatto), as requested by Los Angeles Mayor Eric Garcetti.

K. 2013 Annual Report on the Implementation of the Rancho Palos Verdes General Plan (Mikhail)
Recommendation: Direct Staff to forward the City’s Annual Progress Report on the implementation of the Rancho Palos Verdes General Plan in calendar year 2013 to the State Governor’s Office of Planning and Research and to the Department of Housing and Community Development.
           
L. Don Wallace Radio Ranch Memorial Plaque (Waters)
Recommendation:  Grant permission for placement of a Don Wallace memorial plaque to be located within the landscaped median near the entrance to the Don C. Wallace Radio Ranch Park, subject to the requirements of City Council Policy No. 37.

PUBLIC HEARINGS:

(15 mins) 1. Adoption of Addendum No. 8 to a Negative Declaration for Ordinance No. 510 and Introduction of an Ordinance to Amend RPV Municipal Code Chapter 17.76.030 - Fences, Walls and Hedges (Case No. ZON2012-00346) (Harwell)
Recommendation: 1) ADOPT RESOLUTION NO. 2014-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ADOPTING ADDENDUM NO. 8 TO THE NEGATIVE DECLARATION FOR ORDINANCE NO. 510 FOR CODE AMENDMENTS TO REVISE SECTION 17.76.030 OF THE CITY’S DEVELOPMENT CODE (FENCES, WALLS AND HEDGES); AND,
2) RE-INTRODUCE ORDINANCE NO. 546, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, AMENDING SECTION 17.76.030 OF THE CITY MUNICIPAL CODE PERTAINING TO FENCES, WALLS AND HEDGES (CASE NO. ZON2012-00346).

REGULAR BUSINESS:

  (45 mins) 2.  Funding the San Ramon Canyon Stabilization Project (McLean)
Recommendation: 1) Receive and file the staff report and accompanying Memorandum from Magis Advisors; 2) Receive the Recommendations of the Finance Advisory Committee regarding funding the San Ramon Canyon Stabilization Project; and, 3) Direct Staff to proceed with implementation of the recommendations made to the City Council by the Finance Advisory Committee.

(30 mins)  3.FY14-15 City Grant Program (Downs)
Recommendation: Include funding for City Grants in the draft FY14-15 budget identical to funding appropriated in the FY13-14 budget; with affirmation that no future City Grant application processes will be conducted, and with direction that appropriations for services from Peninsula Seniors and Los Serenos de Point Vicente be incorporated in the draft FY15-16 Recreation and Parks budget.

(45 mins)  4. Staffing Level Authorization (Supports 2014 City Council Goal: Government Efficiency, Accountability, Fiscal Control, Transparency, and Organizational Efficiency) (Robinson)
Recommendation:  1) Receive and file the update on FY13-14 staff recruitments; 2) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, REVISING THE SALARY AND HOURLY SCHEDULE FOR THE COMPETITIVE, MANAGEMENT, AND PART-TIME POSITIONS, BY ADDING THE TITLE OF INFORMATION TECHNOLOGY MANAGER, AMENDING THE INFORMATION TECHNOLOGY MANAGER (IT) SALARY RANGE, ADDING THE TITLE OF PRINCIPAL CIVIL ENGINEER, AND RESCINDING RESOLUTION NO. 2013-79; 3) Approve the inclusion of the following in the draft FY14-15 budget: A) Addition of a Maintenance Worker I position in the Public Works Department; B) Funding for an authorized Permit Technician in the Community Development Department; C) Funding for an authorized Planning Technician in the Community Development Department;
D) Funding for an authorized Administrative Staff Assistant in the Parks and Recreation Department; and, E) Approve the new classification and salary range for a Principal Civil Engineer position in the Public Works Department.  

(20 mins)  5. City Manager Recruitment & City Council Meeting Schedule (Robinson)        
Recommendation: 1) Receive and file the list of executive recruiting firms as recommended by the City Manager Recruitment Firm Selection Ad Hoc Subcommittee; and, 2) Select Wednesday, April 2, 2014 for the City Council to conduct interviews of the executive recruiting firms.

(30 mins)   6. Polices Regarding Confidentiality of Attorney-Client Privileged Communications (Lynch)
Recommendation:  Adopt the attached policies.

 (5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

 (10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings.  Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.  Detailed reports should be made in writing and will be posted on the City’s website.)

CLOSED SESSION REPORT:

ADJOURNMENT:  Adjourn to an Adjourned Regular Meeting to be held at 6:00 P.M. on March 20, 2014 at Hesse Park to hold a Closed Session to discuss Labor Negotiations.

CLOSED SESSION AGENDA CHECKLIST

Based on Government Code Section 54954.5
 (All Statutory References are to California Government Code Sections)

Conference with Legal Counsel

Existing Litigation:
G.C. 54956.9(d)(1)

Names of Cases:  
  1) Andrea Joannou, Trustee of the Andrea Joannou Trust of 2004;
25 Oak, LLC, a California limited liability company v. Orphan Homes at 40 and 41 Cherryhill Lane, Rancho Palos Verdes, et al., Los Angeles County Superior Court.  Case No. BC445457.
2) People of the State of California and the City of Rancho Palos Verdes v. Andrea Joannou, et al., Los Angeles Superior Court.   Case No. BC 495866.
3) People of the State of California and the City of Rancho Palos Verdes v. 25 Oak, LLC, et al., Los Angeles Superior Court. Case No. BC 495867.
4) Nakamura, et al. v. Southern California Edison, Case No.YC065387 (Consolidated with YC067413).

Public Employee Performance Evaluation
        
G.C. 54957(b)

Personnel
         Title:    City Attorney
                     Specify Position/Title of Employee Being Reviewed

Potential Litigation against the City:
        GC 54956.9(d)(2)

Facts and circumstances that might result in litigation against the local agency but which the local agency believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.

Number of Potential Cases (1)

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.