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RANCHO PALOS VERDES CITY COUNCIL AGENDA, APRIL 1, 2014

AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
APRIL 1, 2014.
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.

6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.

7:00 P.M.       REGULAR SESSION

(30 mins)  CALL TO ORDER:

ROLL CALL NEXT RESOL. NO. 2014-18
  NEXT ORDINANCE NO. 556

FLAG SALUTE:

MAYOR’S ANNOUNCEMENTS:

RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)        

CITY MANAGER REPORT:  Announcement regarding Whale of a Day Event on April 5, 2014; Introduction of new Recreation Services Manager

NEW BUSINESS: 

(15 mins) APPROVAL OF CONSENT CALENDAR:        

A.Motion to Waive Full Reading
Recommendation:  Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B.Approval of Minutes (Morreale)
Recommendation:  Approve the Minutes of the March 4, 2014 Regular Meeting.

C.Register of Demands (McLean)
Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

D. February 2014 Monthly Report of Cash Balances (McLean)
Recommendation:  Receive and file the February 2014 Monthly Report of Cash Balances for the City of Rancho Palos Verdes.

E. FY12-13 Comprehensive Annual Financial Report (Downs)
Recommendation: 1) Receive and file the following: a) FY12-13 Comprehensive Annual Financial Report (CAFR) of the City of Rancho Palos Verdes;
b) Independent Auditors’ Report on Internal Control; c) Letter from Independent Auditors regarding Significant Audit Findings; and, d) Report to Audit Committee;
2) ADOPT RESOLUTION NO. 2014-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2013-43, THE BUDGET APPROPRIATION FOR FY13-14, TO ADJUST THE BUDGET IN THE GENERAL FUND AND CAPITAL IMPROVEMENT PROJECTS FUND; and, 3) Approve retention of the $563,554 FY12-13 insurance refund in the General Fund Reserve (in excess of the Reserve Policy Threshold) to provide for future spikes in insurance costs.

F. Border Issues Status Report (Fox)
Recommendation:  Receive and file the current report on the status of Border Issues.

G. Adoption of Ordinance No. 546 - Code Amendment (2nd Reading) to Adopt Amendments to RPV Municipal Code Section 17.76.030 - Fences, Walls and Hedges (Case No. 2012-00346) (Harwell)
Recommendation:  ADOPT ORDINANCE NO. 546, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, AMENDING SECTION 17.76.030 OF THE CITY MUNICIPAL CODE PERTAINING TO FENCES, WALLS AND HEDGES (CASE NO. ZON2012-00346).

H. Policy regarding Removal of Items from the Future City Council Agenda Items List (Lynch)
Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RULE 5 OF THE CITY COUNCIL RULES OF PROCEDURE.

PUBLIC HEARING:

(60 mins)  1.Marymount California University – 6-Month Review of the Expanded Parking Lot Project (Planning Case No. ZON2003-00317) / 30800 Palos Verdes Drive East [Continued from February 18, 2014] (Mihranian)

ATTACHMENTS
A. Draft Resolution No. 2014-XX
                        o Exhibit "A" - Addendum No. 1
                        o Exhibit "B" - Conditions of Approval
B. Marymount's Parking Lot Fence and Landscape Plan (March 25, 2014)
C. Photo Exhibits
D. February 18, 2014 City Council Meeting Minutes (Excerpt)
E. Public Comments Letters (post February 18th)
                        
o E. Part One
                        o E. Part Two
F. ebruary 18, 2014 City Council Staff Report with the following attachments
                        o Draft Resolution No. 2014-XX
                                                Exhibit "A" - Addendum No. 1
                                                Exhibit "B" - Conditions of Approval
                        o Parking Lot Expansion Project Plans
                        o Public Comment Letters

Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING THE CONDITIONS OF APPROVAL ADOPTED BY THE CITY COUNCIL ON JUNE 1, 2010 UNDER RESOLUTION NO. 2010-42 THEREBY TAKING THE FOLLOWING ACTIONS: 1) Requiring the installation of a 6-foot tall vinyl fence along the eastern and northern perimeter of the East Parking Lot and a 5-foot tall vinyl fence along the campus garden that parallels the City-owned San Ramon Reserve (Marymount partially agrees to this condition); 2) Requiring a noise study be conducted after installation of the new vinyl fence and when classes are in session during the fall 2014 term (Marymount agrees to this condition); 3) Reducing the permitted hours the parking lot can be used and the types of vehicles that can park in the parking lot (Marymount partially agrees to this condition); 4) Requiring shields be placed on the six light fixtures attached to the three eastern most 10-foot tall parking lot light standards, limiting the parking lot light bulbs to 1700 lumens per bulb (current lumens), and requiring the light standards to be turned off at 9:00 pm (Marymount agrees to this condition); 5) Requiring additional trash receptacles with lids and “no smoking” and “no littering” signs be installed in the East Parking Lot (Marymount agrees to this condition); 6) Prohibiting outdoor programs and gatherings within the 80-foot parking lot buffer zone and limiting the location of the outdoor garden to the footprint of the original  parking lot approved by the City Council in 2010 (Marymount agrees to this condition); 7) Clarifying the wording for the Building Geologic Setback condition (Marymount agrees to this condition);
8) Allowing graduation ceremonies with amplified sound to occur in the East Parking Lot until an athletic field is constructed on site (Marymount agrees to this condition); and, 9) Conducting an additional review six months from April 1, 2014 to review the effectiveness of the added conditions of approval (Marymount agrees to this condition).
 
REGULAR BUSINESS:

(45 mins)  2.Consideration of whether to Appeal the Planning Commission’s Recent Approval of a Conditional Use Permit Revision for a New Roof-Mounted Antenna Structure on the Commercial Building at 28041 Hawthorne Blvd. (Case No. ZON2013-00111) (Campbell)
Recommendation:  Determine whether to appeal the Planning Commission’s February 25, 2014 decision to conditionally approve a Conditional Use Permit revision application related to a proposed antenna modification by Sprint PCS at 28041 Hawthorne Blvd. (Case No. ZON2013-00111).

(20 mins) 3.Proposed Amendments to the Palos Verdes Nature Preserve (Supports 2014 City Council Goal – Trail System Enhancement) (Mihranian)
Recommendation:  1) As requested by the Palos Verdes Peninsula Land Conservancy (PVPLC), enroll the recent City acquired 58-acre Malaga Canyon open space property into the City’s Palos Verdes Nature Preserve; 2) Remove the 40-acre Archery Range Property owned by the City’s Successor Agency from the Palos Verdes Nature Preserve; 3) Modify the Preserve boundary with Gateway Park which results in the inclusion of 7 additional acres into the Palos Verdes Nature Preserve; and, 4) Direct Staff to bring back an amended City/PVPLC Management Agreement as a Consent Calendar item at the April 15, 2014 City Council meeting and an amended Public Use Master Plan (PUMP) document at a future City Council meeting that reflect these Preserve changes. 

(30 mins)  4. Policies Regarding Confidentiality of Attorney-Client Privileged Communications (Lynch)
Recommendation:  Adopt the attached policies.

(10 mins)  5. City Council Meeting Schedule (Petru)
Recommendation:  Select a meeting date for the FY14-15 Hybrid Zero-Based Budgeting Menu Exercise.

(5 mins)  FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

(10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings.  Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.  Detailed reports should be made in writing and will be posted on the City’s website.)

CLOSED SESSION REPORT:

ADJOURNMENT:  Adjourn to an Adjourned Regular Meeting to be held at 6:30 P.M. on April 2, 2014 at Pt. Vicente Interpretive Center to conduct interviews of two of the City Manager recruitment firms.

 

CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

 (All Statutory References are to California Government Code Sections)

Potential Initiation of Litigation:
            GC 54956.9(d)(4)

The City Council is meeting to decide whether to initiate litigation.

Number of Potential Cases (1)

Public Employee Performance Evaluation
            G.C. 54957(b)

Personnel
            Title:    City Attorney
                        Specify Position/Title of Employee Being Reviewed

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.