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RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY, APRIL 15, 2014


AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
APRIL 15, 2014
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

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Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.
    
CLOSED SESSION (End of Meeting): SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.
  
(30 mins)  6:00 P.M. STUDY SESSION: To commence immediately following Interviews.  The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session.  The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session.  No action shall be taken during any Study Session unless the agenda so provides. 

CALL TO ORDER:

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION:  (Based on Section 6.1(f), the Mayor proposes that Public Comments on items listed on the Study Session portion of the Agenda be consolidated so that each speaker has one one-minute opportunity to comment on all of the items listed on the Agenda for the Study Session.)

DISCUSSION TOPICS:

SS1.   Review of Tentative Agendas & 2014 Goals & Priorities
SS2.   Future Agenda Items Proposed by Council Members

a.Skate Park at Point Vicente Park/Civic Center (Duhovic)
Recommendation:  Request that Staff, specifically the Director of Recreation and Parks, work with the SkateparkPV (“SPV”) Board of Directors to review, evaluate and modify as necessary, the skate park proposal by SPV and report back to the City Council with a recommendation specifically addressing the feasibility of allowing a privately funded skate park to be constructed on City Hall property.

b.Proposed Rancho Palos Verdes Open Public Engagement in Negotiations (OPEN) Ordinance (Campbell)
Recommendation:  Direct the City Attorney to prepare a draft Rancho Palos Verdes Open Public Engagement in Negotiations (OPEN) Ordinance for consideration at a future City Council meeting.

7:00 P.M.       REGULAR SESSION                    

(30 mins)  CALL TO ORDER:

ROLL CALL: NEXT RESOL. NO. 2014-21
NEXT ORDINANCE NO. 556

FLAG SALUTE:                  

MAYOR’S ANNOUNCEMENTS:  Recognition of Outgoing Commission and Committee Members

RECYCLE DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)  

CITY MANAGER REPORT: Recap of Whale of a Day event; Meet the Goats event; Presentation by John Gulledge - Los Angeles County Sanitation District regarding the “Waste Water into Resources” program and proposed service charge rate increases; Upcoming EDCO Shredding Event

NEW BUSINESS: 

(15 mins)   APPROVAL OF CONSENT CALENDAR:       

A.  Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the March 18, 2014 Regular Meeting; March 31, 2014 Adjourned Regular Meeting (Interviews); and April 2, 2014 Adjourned Regular Meeting (Interviews).

C. Register of Demands (McLean)
Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

D. Award Professional Services Agreement for the FY2012-13 Residential Streets Rehabilitation Project, Areas 1 and 5B – (Supports 2014 City Council Goal #2, Public Infrastructure – Citywide Street Maintenance) (Countryman)
Recommendation: 1) Award a contract for professional services to Sunbeam Solar Technologies, Inc. DBA Sunbeam Consulting for a not-to-exceed amount of $319,700 for civil engineering and surveying services related to the FY2012-13 Residential Streets Rehabilitation Project, Areas 1 and 5B; 2) Authorize Staff to utilize an additional 10% ($32,000) for project contingency; and, 3) Authorize the Mayor and City Clerk to execute the agreement.

E.  Award Professional Services Agreement for the FY2013-14 Residential Streets Rehabilitation Project, Area 9 – (Supports 2014 City Council Goal #2, Public Infrastructure – Citywide Street Maintenance) (Countryman)
Recommendation: 1) Award a contract for professional services to AndersonPenna Partners, Inc. for a not-to-exceed amount of $359,985 for civil engineering and surveying services related to the FY2013-14 Residential Streets Rehabilitation Project, Area 9; 2) Authorize Staff to utilize an additional 10% ($36,000) for project contingency; and, 3) Authorize the Mayor and City Clerk to execute the agreement.

F. Authorize Program Supplement Agreement and Resolution to Receive Federal Reimbursement for the Palos Verdes Drive East Bronco Drive to Headland Drive Safety Project – (Supports 2014 City Council Goal #1, Public Safety and Traffic Control – Palos Verdes Drive East Safety) (Jules)
Recommendation:  1) Approve the Program Supplement Agreement No. N015 for the Palos Verdes Drive East Bronco Drive to Headland Drive Safety Project; and,
2)  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. N015 FOR FEDERAL FUNDING OF THE PALOS VERDES DRIVE EAST BRONCO DRIVE TO HEADLAND DRIVE SAFETY PROJECT.

G.   Award Professional Services Agreement – Sanitary Sewer Design Services (Dragoo)
Recommendation: 1) Award a contract for professional services to Harris and Associates, in an amount not to exceed $192,220; and, 2) Authorize the Mayor and City Clerk to execute an agreement with Harris and Associates.

H. Authorize an Amendment to the Agreement between the City of Rancho Palos Verdes and Great Cleaning Services, Inc. (Ortiz)
Recommendation: Authorize the Mayor and City Clerk to execute the Second Amendment to the Agreement between the City of Rancho Palos Verdes and Great Cleaning Services, Inc., allowing an extension to the term of the agreement to June 30, 2015.

I. RPV / Palos Verdes Peninsula Land Conservancy (PVPLC) Management Agreement Amendment No. 1 (Supports 2014 City Council Goal – Trail System Enhancement) (Mihranian)
Recommendation:  Approve Amendment No. 1 to the RPV/PVPLC Management Agreement to amend Exhibit A, Map of the Preserve Properties that are managed by the PVPLC, to reflect the removal of the Archery Range Property from the Preserve and the addition of 7 acres to the Preserve resulting from the reconfiguration of the boundary limits of Gateway Park as approved by the City Council at its April 1, 2014 meeting.

J. Award Construction Contract for Abalone Cove Shoreline Park Restroom and Parking Lot Improvements Project (Supports 2014 City Council Goal No. 2, Public Infrastructure) (Motahari)
Recommendation:  1) Approve Plans and Specifications for Abalone Cove Shoreline Park Restroom and Parking Lot Improvements project; 2) Relieve Shepherd Construction of its bid due to a mistake; 3) Award a construction contract for Abalone Cove Shoreline Park Restroom and Parking Lot Improvements project to KASA Construction in the amount not to exceed $427,700 and authorize a 10% contingency in the amount of $42,770 for unforeseen conditions, for a total authorization of $470,470; 4) Authorize the Mayor and City Clerk to execute the above mentioned agreement; and, 5) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2013-43, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2013-14, FOR A BUDGET ADJUSTMENT TO THE CITY’S PARKS, TRAILS AND OPEN SPACE IMPROVEMENTS PROGRAM IN THE CAPITAL IMPROVEMENT PROJECTS FUND, IN THE AMOUNT OF $89,490 AND AUTHORIZING EXPENDITURE OF THIS AMOUNT FOR ADDITIONAL CONSTRUCTION COSTS OF ABALONE COVE SHORELINE PARK RESTROOM AND PARKING LOT IMPROVEMENTS PROJECT.

K. Approval of Resolution regarding Execution of Cooperation Agreement with the County of Los Angeles for Participation in the Los Angeles Urban County Community Development Block Grant (CDBG) Program (Gibson)
Recommendation: 1) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING AND AUTHORIZING AN AGREEMENT BY AND BETWEEN THE CITY OF RANCHO PALOS VERDES AND THE COUNTY OF LOS ANGELES TO PARTICIPATE IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE HOME INVESTMENT PARTNERSHIPS PROGRAM; and,
2) Authorize the City Manager and the City Clerk to execute the proposed Agreement with the County of Los Angeles Community Development Commission (LACDC).

L. Marymount California University – 6-Month Review of the Expanded Parking Lot Project (Planning Case No. ZON2003-00317) / 30800 Palos Verdes Drive East (Mihranian)
Recommendation: ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING THE CONDITIONS OF APPROVAL ADOPTED BY THE CITY COUNCIL ON JUNE 1, 2010 UNDER RESOLUTION NO. 2010-42 TO ADDRESS THE OPERATIONAL IMPACTS RELATED TO THE EAST PARKING LOT AS DIRECTED BY THE CITY COUNCIL AT ITS APRIL 1, 2014 MEETING.

PUBLIC HEARINGS:

 (10 mins) 1. Appeal of a Grading, Height Variation, and Extreme Slope Permit for a New Residence on a Vacant Property (Case No. ZON2011-00280) Location: [Lot 7 of Tract 27142 on Knoll View Drive] (Harwell)
Recommendation:  As requested by the appellant, remand the matter back to the Planning Commission for review and consideration without an appeal fee refund.

  (5 mins)  2. Final Environmental Impact Report (Final EIR) and Code Amendment for the Zone 2 Landslide Moratorium Ordinance Revisions / Location: “Zone 2” of the City’s Landslide Moratorium Area (Schonborn)
Recommendation: Continue the public hearing to the May 6, 2014 City Council meeting to allow additional time for the public to submit comments on the proposed Zone 2 Landslide Moratorium Ordinance Revisions. 

REGULAR BUSINESS:

(80 mins) 3. Policy Regarding Confidentiality of Attorney-Client Privileged Communications (Lynch)
Recommendation:  Adopt the policy.

 (10 mins)  4. Appointment of Finance Advisory Committee Member to Fill a Vacancy (Morreale)
Recommendation: Make an appointment to the Finance Advisory Committee to fill the vacancy left by the resignation of William James, upon his appointment to the Planning Commission.  The unexpired term of office for this position is December 18, 2014, or until a successor is appointed.

(45 mins)  5. Coastal Specific Plan Corridors Element – Adoption of City Council Policy for Identifying a Viewing Station (Mihranian)
Recommendation: Adopt City Council Policy No. __ thereby instituting a policy for identifying the viewing station described in the City’s Coastal Specific Plan Corridors Element for development projects within the City’s designated Coastal District that are not located within a defined visual corridor.

(30 mins)  6. Selection of City Manager Recruiting Firm (Robinson)
Recommendation:  1) Select the executive recruiting firm to conduct the City Manager recruitment; and, 2) Direct Staff to develop the professional services agreement.

(5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

 (10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings.  Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.  Detailed reports should be made in writing and will be posted on the City’s website.)

RECESS TO CLOSED SESSION:

RECONVENE TO OPEN SESSION:
 
CLOSED SESSION REPORT:

ADJOURNMENT:  Adjourn to an Adjourned Regular Meeting to be held at 6:00 P.M. on April 29, 2014 at Hesse Park for a Closed Session, to be followed by a Regular Session. 

CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

 (All Statutory References are to California Government Code Sections)

Conference with Labor Negotiators
            G.C. 54957.6

Agency Designated Representatives: Peter Brown and Steve Larson
Employee Organization:  Rancho Palos Verdes Employee Association

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.