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RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY, May 5 2014

AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
MAY 6, 2014
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

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Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.

6:00 P.M. CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.

7:00 P.M. REGULAR SESSION

(30 mins) CALL TO ORDER:


ROLL CALL:

NEXT RESOL. NO. 2014-26

NEXT ORDINANCE NO. 557

FLAG SALUTE:

MAYOR'S ANNOUNCEMENTS:


RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS
: (This section of the agenda is for audience comments for items NOT on the agenda.)

CITY MANAGER REPORT: Introduction of Information Technology Manager; Household Hazardous Waste Roundup Event; Building & Safety Month

NEW BUSINESS:

(15 mins) APPROVAL OF CONSENT CALENDAR:


A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title.

B. Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the April 15, 2014 Adjourned Regular Meeting (Interviews).

C. Register of Demands (McLean)
Recommendation: ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

D. March 2014 Monthly Report of Cash Balances (McLean)
Recommendation: Receive and file the March 2014 Monthly Report of Cash Balances for the City of Rancho Palos Verdes.

E. Award of Contract for Salvation Army Trail Improvement Project (Supports 2014 City Council Goal No. 2, Public Infrastructure) (Rodriguez)
Recommendation: 1) Approve Plans and Specifications for the Salvation Army Trail Improvement Project; 2) Award a construction contract for the Salvation Army Trail Improvement project to Bennett Enterprises dba Bennett Landscape in the amount not to exceed $189,934 and authorize staff to spend an additional 10% contingency in the amount of $18,993 for unforeseen conditions for a total authorization of $208,927; 3) Authorize the Mayor and City Clerk to execute the construction contract with Bennett Landscape; and, 4) ADOPT RESOLUTION NO. 2014-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2013-43, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2013-14, FOR A BUDGET ADJUSTMENT TO THE CITY'S PARKS, TRAILS AND OPEN SPACE IMPROVEMENTS PROGRAM IN THE CAPITAL IMPROVEMENT PROJECTS FUND, IN THE AMOUNT OF $14,985 AND AUTHORIZING EXPENDITURE OF THIS AMOUNT FOR THE SALVATION ARMY IMPROVEMENT PROJECT.

F. Award Construction Contract and Professional Services Agreement for Ryan Park Southern Entrance Realignment and Parking Lot Expansion Project (Supports 2014 City Council Goal No. 2, Public Infrastructure) (Motahari)
Recommendation: 1) Approve Plans and Specifications for Ryan Park Southern Entrance Realignment and Parking Lot Expansion project; 2) Award a construction contract to Tobo Construction, Inc. in the amount not to exceed $641,000, and authorize a 10% contingency in the amount of $64,100 for unforeseen conditions,for a total authorization of $705,100; 3) Award a Professional Services Agreement to KOA Corporation in the amount of $42,500 for the project's construction inspection and oversight; 4) Authorize the Mayor and City Clerk to execute the above mentioned agreements; and, 5) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2013-43, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2013-14, FOR A BUDGET ADJUSTMENT TO THE CITY'S PARKS, TRAILS AND OPEN SPACE IMPROVEMENTS PROGRAM IN THE CAPITAL IMPROVEMENT PROJECTS FUND, IN THE AMOUNT OF $149,935 AND AUTHORIZING EXPENDITURE OF THIS AMOUNT FOR ADDITIONAL CONSTRUCTION COSTS OF RYAN PARK SOUTHERN ENTRANCE REALIGNMENT AND PARKING LOT EXPANSION PROJECT.

G. Citywide Landscaping and Lighting Maintenance District Project (Supports 2014 City Council Goal of Government Efficiency, Fiscal Control, and Transparency) (Gibson)
Recommendation: 1) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT (LLMD) FOR FY 2014-15 AND ORDERING THE PREPARATION OF AN ENGINEER'S REPORT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE; 2) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING THE ENGINEER'S REPORT IN CONNECTION WITH THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT (LLMD) FOR FY 2014-15; and, 3) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, DECLARING THE CITY COUNCIL'S INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT (LLMD) FOR FY 2014-15 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO.

H. Adoption of Ordinance No. 556 - An Ordinance of the City of Rancho Palos Verdes, Adding New Chapter 2.48 to Title 2 of the Rancho Palos Verdes Municipal Code Regarding Openness in Negotiations and the Procedure for Adopting or Amending a Memorandum of Understanding between the City and an Exclusively Recognized Employee Organization (Lynch)
Recommendation: ADOPT ORDINANCE NO. 556, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE REGARDING CITY NEGOTIATIONS WITH RECOGNIZED EMPLOYEE ORGANIZATIONS.

I. Award Construction Contract for the Blackhorse CDBG Access Ramps - ADA Compliance Project - Phase II (Jules)
Recommendation: 1) Award a construction contract to Victor Concrete in the amount of $38,000 for the Blackhorse Road CDBG Access Ramps ADA Compliance project; 2) Authorize staff to utilize an additional 10% ($4,000) for contingency; and, 3) Authorize the Mayor and City Clerk to execute the agreement.

J. Amend the Contract with KOA Corporation for Construction Management Services- San Ramon Canyon Flood Reduction Project (Winje)
Recommendation: Approve an increase to the contract awarded to KOA Corporation in the amount of $24,000 for potential changes in construction management scope and $86,000 for contractor-reimbursements with a not-toexceed total of $110,000, for Construction Management services in relation to the San Ramon Canyon Flood Reduction Project.

PUBLIC HEARING:

(3 hrs) 1. Final Environmental Impact Report (Final EIR) and Code Amendment for the Zone 2 Landslide Moratorium Ordinance Revisions (Case No. ZON2009-00409); Location: "Zone 2" of the City's Landslide Moratorium Area [Continued from April 15, 2014] (Schonborn)
Recommendation: 1) Hear public testimony on the Final EIR, the Draft CEQA findings and the proposed Draft Ordinance revising the City's Landslide Moratorium Ordinance to establish an exception category to allow the development of the 31 undeveloped (non-Monks plaintiffs' lots) lots in Zone 2; and, 2) Continue the public hearing to June 17, 2014 to allow staff and its consultants to address the additional comments made by the public and any issues raised by the City Council.

(5 mins) FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.)

(10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City's website.)

CLOSED SESSION REPORT:

ADJOURNMENT:
Adjourn to an Adjourned Regular Meeting to be held at 6:00 P.M. on May 7, 2014 at Hesse Park to conduct National Incident Management System (NIMS) Executive Training.

CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

(All Statutory References are to California Government Code Sections)

Potential Litigation against the City:
           GC 54956.9(d)(2)


A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on an implied threat of litigation in a letter from Stuart Miller to Senior Planner Eduardo Schonborn dated April 28, 2014, a copy of which is attached to the staff report and is on file in the City Clerk's Office.

Number of Potential Cases (1)

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's Office at 310 544-5208 at least 48 hours prior to the meeting.

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday - Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours: Monday - Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.

Written materials, including emails, submitted to the City are public records and may be posted on the City's website. In addition, City meetings may be televised and may be accessed through the City's website. Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City's website www.palosverdes.com/RPV.