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The following City Council agenda includes the staff reports associated with the business matters to be brought before for the City Council at its Regular Meeting of this date. Changes to the staff reports may be necessary prior to the actual City Council meeting. The City Council may elect to delete or continue business matters at the beginning of the City Council Meeting. Additionally, some attachments may not be included on the website but are available for review with the official agenda packet at the Reception area at City Hall.

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RANCHO PALOS VERDES CITY COUNCIL AGENDA, WEDNESDAY, MAY 14, 2014

AGENDA
RANCHO PALOS VERDES CITY COUNCIL

ADJOURNED REGULAR MEETING
WEDNESDAY, MAY 14, 2014
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

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Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.

6:00 P.M.       CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS.
                
7:00 P.M.       REGULAR SESSION                    

(20 mins)  CALL TO ORDER:

ROLL CALL:  NEXT RESOL. NO. 2014-32   
  NEXT ORDINANCE NO. 557

 FLAG SALUTE:                  

MAYOR’S ANNOUNCEMENTS:  

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)

CITY MANAGER REPORT:  Employee Safety Week; Recognition of City Employee

NEW BUSINESS: 

(15 mins) APPROVAL OF CONSENT CALENDAR:        

A.        Motion to Waive Full Reading
Recommendation:  Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B.        Approval of Minutes (Morreale)
Recommendation:  Approve the Minutes of the April 15, 2014 Regular Meeting.

REGULAR BUSINESS:

(60 mins)  1.         City Manager Recruitment Process, Characteristics and Responsibilities (Robinson)
Recommendation: 1) Discuss the City Manager recruitment process including the desired level of public involvement in the process; 2) Discuss the duties and responsibilities of the City Manager and the legal framework of the applicable sections of the Municipal Code; and, 3) Discuss the qualifications, characteristics, and qualities desirable in the City Manager candidates.

(15 mins)  2.         July 4th Celebration Contract Approval (Linder/Trautner)
Recommendation: Approve the agreement with Bell Event Services to continue to produce the City’s annual July 4th Independence Day Celebration special events for a period of five (5) years (May 14, 2014 to October 22, 2018).

(90 mins)  3.         Infrastructure Management Plan and Report Card Background Data and Recommendations (Supports 2014 City Council Goal No. 2, Public Infrastructure) (Throne/Motahari)

ATTACHMENTS:
Staff Report
A. Draft IMP scope of work
B. Infrastructure workshop background data follow-up (Part 1)
B. Infrastructure workshop background data follow-up (Part 2)

Recommendation: 1) Authorize a request for proposals from qualified firms to develop an Infrastructure Management Plan; 2) Direct Staff to include an allocation of $175,000 in the draft FY2014/15 budget for the preparation of an Infrastructure Management Plan; 3) Direct the Finance Advisory Committee to review the fiscal impact of the Infrastructure Management Plan; and, 4) Receive and file the 2013 infrastructure report card.

(5 mins)  4.         Award Professional Services Agreement – Sanitary Sewer Design Services for Capacity Verification (Dragoo)
Recommendation:  1)Award a contract for professional services to Harris and Associates, in an amount not to exceed $196,190 and authorize a project contingency of up to $25,300 to perform video inspections, cleaning and pothole if necessary; and, 2) Authorize the Mayor and City Clerk to execute an agreement with Harris and Associates.

(15 mins)  5.         Classification/Compensation Study – Request for Proposals (Robinson)
Recommendation: 1) Authorize Staff to release the proposed Request for Proposals (RFP) for a classification and total compensation, including benefits, study for all full-time and part-time personnel; and, 2) Direct Staff to include $95,000 in the draft FY14-15 budget for the study.

(5 mins)  FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

 (10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings.  Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.  Detailed reports should be made in writing and will be posted on the City’s website.)

CLOSED SESSION REPORT:

ADJOURNMENT:  Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting.
CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

 (All Statutory References are to California Government Code Sections)

Conference with Real Property Negotiators
            G.C. 54956.8

Lease of Real Property:

Property:  Abalone Cove Beach/Park – 5970 Palos Verdes Drive South

City Negotiators:  Acting City Manager Carolynn Petru, Director of Recreation and Parks Cory Linder, and City Attorney Carol Lynch

Negotiating Parties:  Sandy Holderman - Portuguese Bend Nursery School

Under Negotiation:  Price and Terms of Payment

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.