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RANCHO PALOS VERDES CITY COUNCIL AGENDA, TUESDAY JUNE 17, 2014

AGENDA
RANCHO PALOS VERDES CITY COUNCIL

REGULAR MEETING
JUNE 17, 2014
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

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Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.
       
(1 hr)         6:00 P.M.       STUDY SESSION: The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session.  The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session.  No action shall be taken during any Study Session unless the agenda so provides. 

CALL TO ORDER:                 

ROLL CALL:           
    

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION:  (Based on Section 6.1(f), the Mayor proposes that Public Comments on items listed on the Study Session portion of the Agenda be consolidated so that each speaker has one one-minute opportunity to comment on all of the items listed on the Agenda for the Study Session.)

DISCUSSION TOPICS:

SS1.   Review of Tentative Agendas & 2014 Goals & Priorities
SS2.   Future Agenda Items Proposed by Council Members
 

a. Process for Renewal of the Storm Drain User Fee (Misetich)
Recommendation:  Direct staff to provide the City Council with a report on the options available to renew the Storm Drain User Fee at the July 29, 2014 meeting.

7:00 P.M.       REGULAR SESSION

(30 mins)   CALL TO ORDER:

ROLL CALL: NEXT RESOL. NO. 2014-36
  NEXT ORDINANCE NO. 559

FLAG SALUTE:                  

CEREMONIAL:  Presentation of City Tile to Deputy Community Development Director Greg Pfost

MAYOR’S ANNOUNCEMENTS:  Parks and Recreation Month

RECYCLE DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)           

CITY MANAGER REPORT: July 4th Celebration; West Basin Water District – Presentation by Ron Smith

NEW BUSINESS: 

(15 mins)   APPROVAL OF CONSENT CALENDAR:        

A.        Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B.        Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the May 20, 2014 Regular Meeting.

C.        Annual Appropriation Limit for FY14-15 (Gan-Vanderlinde)
Recommendation: ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FY14-15.

D.        City Council Meeting Schedule (Morreale)
Recommendation: Cancel the July 1, 2014 City Council Meeting.

E.        One-Year Agreement with Blais & Associates, Inc. for Grant Management and Support Services (Fox)
Recommendation:  Authorize the Mayor and City Clerk to sign the agreement with Blais & Associates, Inc. for a 1-year Professional Services Agreement through FY 2014-15.

F.         Register of Demands (McLean)
Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

G.        Enhanced Watershed Management Program Work Plan and Coordinated Integrated Monitoring Plan (Winje)
Recommendation:  Direct Staff to submit the Draft Enhanced Watershed Management Program Work Plan and Draft Coordinated Integrated Monitoring Plan on behalf of the Peninsula Water Management Group in accordance with the MS4 permitting schedule.

H.        Mountains Recreation and Conservation Authority Contract Renewal (Howe)
Recommendation:  Approve a 3-year agreement in the approximate amount of $555,000, or $185,000 per year, with the Mountains Recreation and Conservation Authority (MRCA) for park ranger services.

I.          2014 Five-Year Capital Improvement Plan (Downs)
Recommendation: Approve the 2014 Five-Year Capital Improvement Plan.

J.         Review and Approval of Revised Plans and Specifications - Shoulder Widening to Preserve Palos Verdes Drive East Street Trees (Supports 2014 City Council Goal No. 2, Public Infrastructure) (Jules)
Recommendation:  Approve the revised plans and specifications to delete shoulder widening in specific locations in the Arterial Rehabilitation – Palos Verdes Drive East Project.

K.        City Hall Air Conditioning System (Supports 2014 City Council Goal – Infrastructure) (Motahari)
Recommendation: Direct staff to solicit bids from a mechanical engineering consulting firm to conduct an assessment study to develop alternatives and cost estimates for air conditioning systems for the City Hall.

L.         First Amended and Restated Professional Services Agreement with Steven A. Larson for Human Resources Management Services (Robinson)
Recommendation: Approve the First Amended and Restated Professional Services Agreement with Steven A. Larson to assist the City’s lead labor negotiator (Mr. Peter Brown), in an amount not to exceed $20,000.

M.        Approve the Second Amendment to the Agreement with the Los Angeles Conservation Corps for As-Needed Maintenance (Ortiz)
Recommendation: 1) Approve the Second Amendment to the agreement for one fiscal year effective July 1, 2014 through June 30, 2015, with Los Angeles Conservation Corps, for As-Needed Maintenance in an amount not to exceed $85,000; and, 2) Authorize the Mayor and City Clerk to execute the Second Amendment to the agreement with Los Angeles Conservation Corps for As-Needed Maintenance.

N.        Approve the Second Amendment to the Agreement with Fire Grazers Inc., for Fuel Modification by Grazing Animals (In Support of 2014 City Council Goal regarding Government Efficiency, Fiscal Control and Transparency) (Ortiz)
Recommendation:  1) Approve the Second Amendment to the agreement for one fiscal year effective July 1, 2014 through June 30, 2015, with Fire Grazers, Inc., for Fuel Modification by Grazing Animals in an amount not to exceed $89,645; and, 2) Authorize the Mayor and City Clerk to execute the Second Amendment to the agreement with Fire Grazers, Inc. for Fuel Modification by Grazing Animals.
           
O.        Approve two One-Year Contract Extensions with Marina Landscape Services, Inc, for:  1) Landscape Maintenance Services for Parks, and 2) Landscape Maintenance Services for Medians, Corridor Improvements, and Weed Abatement for Rights-of-Way (Ortiz)
Recommendation:  Approve and authorize the Mayor and City Clerk to execute one year extensions of the following agreements with Marina Landscape Services: 1) The First Amendment to the Agreement for Landscape Maintenance Services for Parks; and 2) The First Amendment to the Agreement for Landscape Maintenance Services for Medians, Corridor Improvements, and Weed Abatement for City Rights-of-Way.  

PUBLIC HEARINGS:

(2 mins)     1.          Appeal of the Planning Commission’s Approval of a Conditional Use Permit Revision to Allow a New Roof-Mounted Antenna Structure on the Commercial 7-11 Building at 28041 Hawthorne Blvd. (Case No. ZON2013-00111) [Continued from May 20, 2014] (Kim)
Recommendation: At the applicant’s request, continue the public hearing to an unspecified date, to provide the applicant additional time to investigate the feasibility of an alternative antenna roof location and prepare revised plans and construct the silhouette of said alternate location.

(5 mins)    2.         Final Environmental Impact Report (Final EIR) and Code Amendment for the Zone 2 Landslide Moratorium Ordinance Revisions (Case No. ZON2009-00409); Location: “Zone 2” of the City’s Landslide Moratorium Area [Continued from May 6, 2014] (Schonborn)
Recommendation: Continue the public hearing to the August 5, 2014 City Council meeting to allow additional time for the City’s consultant to work on the responses to the additional comments received on the Final EIR for the proposed Zone 2 Landslide Moratorium Ordinance Revisions.

(30 mins)   3.       Water Quality and Flood Protection Program – Annual User Fee Rate – FY14-15 (Supports 2014 City Council Goal for Public Infrastructure) (McLean)
Recommendation: 1) Receive, review and file the independent 2014 Annual Report on the Water Quality and Flood Protection Program prepared by the Oversight Committee for the storm drain program, dated May 29, 2014; 2) Conduct a public hearing pursuant to Health and Safety Code Section 5473.2 and Section 3.44.40 of the Rancho Palos Verdes Municipal Code on the Annual Report prepared by Harris & Associates, the user fee recommendations included in the Annual Report prepared by the Oversight Committee and information provided by Staff, and determine whether to collect the Storm Drain User Fee (the “Fee”) for FY14-15, and if so, the rate per Equivalent Residential Unit (“ERU”) for FY14-15; 3) At the conclusion of the Public Hearing determine the existence or absence of a majority protest; 4) In the absence of a majority protest, Staff recommends that the Council determine that the rate per ERU for FY14-15 shall be $96.75 as set forth in the Annual Report, ADOPT RESOLUTION NO. 2014 -__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, FINALLY ADOPTING A REPORT, AS FILED, IN CONNECTION WITH THE STORM DRAIN USER FEE ESTABLISHED PURSUANT TO CHAPTER 3.44 OF THE RANCHO PALOS VERDES MUNICIPAL CODE; DETERMINING THE AMOUNT OF SUCH FEE FOR FY14-15; AND ORDERING THAT SUCH FEE BE COLLECTED ON THE COUNTY OF LOS ANGELES TAX ROLL FOR FY14-15; and, 5) In the event of a majority protest, direct Staff to present to City Council at a subsequent meeting a resolution determining the amount of the Storm Drain User Fee for FY14-15 and providing for an alternative method of collecting the Storm Drain User Fee for FY14-15.

(10 mins)     4.          Citywide Landscaping and Lighting Maintenance District (Supports 2014 City Council Goal of Government Efficiency, Accountability, Fiscal Control, Transparency and Oversight) (Gibson)
Recommendation:  1) Conduct a public hearing on the proposed levy and collection of assessments within the Citywide Landscaping and Lighting Maintenance District for FY 2014–15 and the Engineer’s Report prepared in connection therewith; and, 2) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, MAKING CERTAIN FINDINGS AND CONFIRMING A DIAGRAM AND ASSESSMENTS FOR THE 2014-15 FISCAL YEAR IN CONNECTION WITH THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE.

(10 mins)   5.       Abalone Cove Sewer Service Charge (Dragoo)
Recommendation: 1) Conduct the public hearing on the proposed levy of the annual sewer service charge for the Abalone Cove Sewer System for Fiscal Year 2014/15, which provides for an increase of 1% in the fees collected; and, 2) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A REPORT IN CONNECTION WITH THE SEWER SERVICE CHARGE ESTABLISHED PURSUANT TO CHAPTER 13.06 OF THE RANCHO PALOS VERDES MUNICIPAL CODE, DETERMINING THE AMOUNT OF SUCH CHARGE FOR FISCAL YEAR 2014/15, AND ORDERING THAT SUCH CHARGE BE COLLECTED ON THE TAX ROLL.

 (15 mins)   6.         Proposed FY14-15 Budget (Downs)
Recommendation:  1) Determine that the utility users’ tax (UUT) rate of 3% continues to be a necessary General Fund revenue source, and that the current rate of 3% should be maintained; and, 2) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A BUDGET APPROPRIATION AND ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2014-2015.

 (5 mins)   7.         Ordinance No. 557 - An Ordinance of the City of Rancho Palos Verdes Adopting by Reference Title 10, Animals, of the Los Angeles County Code, and Amending Chapter 6.04 of the Rancho Palos Verdes Municipal Code (Lynch)
Recommendation:  Staff Recommends that the City Council Conduct the Public Hearing, READ ORDINANCE NO. 557, “AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES ADOPTING BY REFERENCE TITLE 10, ANIMALS, OF THE LOS ANGELES COUNTY CODE, AMENDING CERTAIN SECTIONS THEREOF AND AMENDING CHAPTER 6.04 OF THE RANCHO PALOS VERDES MUNICIPAL CODE” BY TITLE ONLY, WAIVE FURTHER READING AND RE-INTRODUCE THE ORDINANCE, AND CONTINUE THE PUBLIC HEARING TO JULY 15, 2014. 

REGULAR BUSINESS:

(5 mins)    8.         2014 Five-Year Financial Model (Downs)
Recommendation: 1) Approve the 2014 Five-Year Financial Model (2014 Model); and, 2) Determine that the utility users’ tax (UUT) rate of 3% continues to be a necessary General Fund revenue source, and that the current rate of 3% should be maintained.

(30 mins)  9.         Street Tree Maintenance Practices and Contract Amendment (Supports 2014 City Council Goal No. 2, Public Infrastructure) (Jules/Ortiz)
Recommendation: 1) Receive and file a presentation on street tree maintenance practices and provide direction to staff, if necessary; 2) Approve the Third Amendment to the agreement with West Coast Arborists, Inc. for one fiscal year effective July 1, 2014 through June 30, 2015, for tree maintenance services; and, 3) Authorize the Mayor and City Clerk to execute the Third Amendment to the agreement with West Coast Arborists, Inc., for tree trimming maintenance.

(30 mins) 10.       Formation of Infrastructure Management Advisory Committee (Supports 2014 City Council Goal No. 2, Public Infrastructure) (Throne)
Recommendation: 1) Receive and file the review by the Finance Advisory Committee of the Infrastructure Management Plan proposal; and, 2) Provide direction to staff on the formation of a City Council-appointed Infrastructure Management Advisory Committee.

(15 mins) 11.       FY 14-15 Los Angeles County Sheriff’s Service Agreement and Regional Cities Deployment Survey (Supports 2014 City Council Goal for Public Safety and Traffic Control) (Petru)
Recommendation: Authorize the City Manager to sign the FY14-15 Law Enforcement Services Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates) and the FY14-15 Rancho Palos Verdes Deployment Survey with the Los Angeles County Sheriff’s Department. 

(20 mins)  12.        Adoption of Urgency Ordinance and Introduction of Non-Urgency Ordinance to  Establish a Procedure for the Repair/Replacement of Certain Private Walls and Fences along the City’s Major Arterial Streets (Rojas)
Recommendation: ADOPT URGENCY ORDINANCE NO. ___, AND INTRODUCE ORDINANCE NO. ___, THEREBY IMMEDIATELY ESTABLISHING A REVIEW PROCEDURE TO ENSURE THAT PRIVATELY OWNED REAR AND STREET SIDE YARD WALLS OR FENCES THAT ABUT A MAJOR ARTERIAL STREET AND NEED TO BE REPAIRED AND/OR REPLACED BY THE PROPERTY OWNER WILL MATCH THE PRE-EXISTING AND ADJOINING TRACT PERIMETER WALL OR FENCE THAT ABUTS THE ADJACENT STREET.

(5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

 (10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings.  Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.  Detailed reports should be made in writing and will be posted on the City’s website.)

ADJOURNMENT:  Adjourn to an Adjourned Regular Meeting/Jt. Meeting with the Emergency Preparedness Committee to be held on Thursday, June 19, 2014 at 7:00 P.M. at Pt. Vicente Interpretive Center.

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.