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RANCHO PALOS VERDES CITY COUNCIL AGENDA, Tuesday, July 15, 2014

AGENDA
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
JULY 15, 2014
FRED HESSE COMMUNITY PARK, 29301 HAWTHORNE BOULEVARD

_____________________________________   

Time Estimates:  The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item.  Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time.
       
CLOSED SESSION: SEE ATTACHED BROWN ACT CHECK LIST FOR DETAILS (To be Held at End of Meeting).

(30 mins)    6:00 P.M.       STUDY SESSION: The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session.  The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session.  No action shall be taken during any Study Session unless the agenda so provides. 

CALL TO ORDER:

ROLL CALL:

PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION:  (Based on Section 6.1(f), the Mayor proposes that Public Comments on items listed on the Study Session portion of the Agenda be consolidated so that each speaker has one one-minute opportunity to comment on all of the items listed on the Agenda for the Study Session.)

DISCUSSION TOPICS:

SS1.   Review of Tentative Agendas & 2014 Goals & Priorities

7:00 P.M. REGULAR SESSION                    

(30 mins)   CALL TO ORDER:

ROLL CALL: NEXT RESOL. NO. 2014-42
  NEXT ORDINANCE NO. 561

FLAG SALUTE:

MAYOR’S ANNOUNCEMENTS:  2014 Clean Bay Restaurants Recognition

RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:

APPROVAL OF AGENDA:

PUBLIC COMMENTS:  (This section of the agenda is for audience comments for items NOT on the agenda.)           

CITY MANAGER REPORT: Recap of July 4th Celebration; July Recreational Events; RPVtv Telly Awards

NEW BUSINESS: 

(15 mins)   APPROVAL OF CONSENT CALENDAR:        

A.        Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. 

B.        Approval of Minutes (Morreale)
Recommendation: Approve the Minutes of the June 3, 2014 Regular Meeting and June 17, 2014 Regular Meeting.

C.        Establishment of the Infrastructure Management Advisory Committee (Supports 2014 City Council Goal No. 2, Public Infrastructure) (Throne)
Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ESTABLISHING THE INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE.

D.        Register of Demands (McLean)
Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

E.        Adoption of Ordinance No. 560,  Establishing a Procedure for the Repair/ Replacement of Private Walls and Fences Along the City’s Major Arterial Streets (Rojas)
Recommendation: ADOPT ORDINANCE NO. 560, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, REQUIRING APPROVAL BY THE COMMUNITY DEVELOPMENT DIRECTOR OF PRIVATELY OWNED FENCES OR WALLS ALONG CERTAIN ARTERIAL STREETS WITHIN THE CITY.

F.         City Investment Policy - FY14-15 (McLean)
Recommendation: Adopt and file the FY14-15 Investment Policy for the City of    Rancho Palos Verdes.

G.        Award Contracts for Environmental, City Engineering, Electrical and Geotechnical On-Call Professional Services (Dragoo)
Recommendation:  1) Award four year contracts for on-call professional services to: CWE Corp., Geosyntech Consulting, Hamilton and Associates, Rigg Consulting, and Vidiflo, LLC; and, 2) Authorize the Mayor to execute the contracts listed in Recommendation

Attachment: A) On-Call Professional Services Contracts
CWE Corp.
Geosyntech Consulting
Hamilton and Associates
Rigg Consulting
Vidiflo, FY LLC

H.        Award Contracts for Landscape Architecture and Arborist On-Call Professional Services (Dragoo)
Recommendation: 1) Award four year contracts for on-call professional services to: Creative Design Associates, GS Brothers, Inc., and Melendrez; and, 2) Authorize the Mayor to execute the contracts listed in Recommendation

Attachment: A) On-Call Professional Services Contracts
Creative Design Associates
GS Brothers, Inc.
Melendrez Associates

I.          Award Contracts for Engineering Design, Construction Management and Inspection On-Call Professional Services (Dragoo)
Recommendation: 1) Award four year contracts for on-call professional services for Engineering Design, Construction Management and Inspection services to: Alta Planning and Design, Anderson Penna Partners, Inc., CBM Consulting, Jenkins Consulting, Sunbeam Consulting, and Vali Cooper and Associates, Inc.; and, 2) Authorize the Mayor to execute the contracts listed in Recommendation

Attachment: A) On-Call Professional Services Contracts
Alta Planning and Design
Anderson Penna Partners, Inc.
CBM Consulting
Jenkins Consulting
Sunbeam Consulting
Vali Cooper and Associates, Inc.

J.         Approve the Fourth Amendment to the Agreement with Aegis, ITS, Inc. (Supports 2014 City Council Goal #5: Government Efficiency, Fiscal Control and Transparency) (Jules)
Recommendation: 1) Approve the Fourth Amendment to the agreement for one fiscal year effective July 16, 2014 through June 30, 2015, with Aegis, ITS, Inc., formerly Econolite Traffic Engineering and Maintenance, Inc., for Traffic Signal Maintenance Services in an amount not to exceed $85,000; and, 2) Authorize the Mayor and City Clerk to execute the Fourth Amendment to the Agreement between the City of Rancho Palos Verdes and Aegis, ITS, Inc., formerly Econolite Traffic Engineering and Maintenance, Inc., allowing an extension to the term of the agreement to June 30, 2015.

K.        Renewal of the Animal Control Services Contract (Mihranian)
Recommendation:  Authorize execution of the 5-year renewal contract with the County of Los Angeles Department of Animal Care and Control for animal control services.

L.         PV on the Net Professional Services Agreement (Supports 2014 City Council Goal #4, Government Efficiency, Accountability, Fiscal Control, Transparency and Oversight) (Landon)
Recommendation:  Approve the proposed amendments to the Professional Technical Services Agreement for Services regarding the Information Technology System between the City and Palos Verdes on the Net (“PVNET”).

M.        Request for Proposals Update - Anonymous Fraud, Waste and Abuse Hotline (McLean)
Recommendation: Extend the deadline from July 21, 2014 to August 18, 2014 for the competitive process for the selection of an independent 3rd party hotline service provider for the forthcoming Anonymous Fraud, Waste, and Abuse Hotline. 

N.        Review and Approval of Revised Plans and Specifications - Wall Modification to Preserve Community Identity and Neighborhood Aesthetics (Supports 2014 City Council Goal No. 2, Public Infrastructure) (Jules)
Recommendation: 1) Approve the revised plans and specifications to modify a public wall to preserve neighborhood identity and aesthetics in the neighborhood near the Blackhorse Road Community Development Block Grant (CDBG) ADA Improvement Project; 2) Approve a contract change order in the amount of $69,000 to Victor Concrete for wall revisions per the revised plans and specifications; and,
3) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2014-41, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2014-2015, FOR A BUDGET ADJUSTMENT TO THE CITY’S CDBG PROGRAM IN THE CDBG PROJECTS FUND.

O.        Award Contracts for Construction and Inspection Services for the FY2013-14 Annual Sidewalk Repair Program (Supports 2014 City Council Goal No. 2, Infrastructure) (Countryman)
Recommendation: 1) Approve the construction plans and project specifications on file in the Public Works Department for the FY 2013-14 Annual Sidewalk Repair Program; 2) Award a construction contract to Civil Works Corporation in the amount of $144,450, and a professional services agreement for inspection services to Sunbeam Solar Technologies, Inc. DBA Sunbeam Consulting in the amount of $23,310, and authorize Staff to utilize an additional 5% ($8,388) for project contingency; and, 3) Authorize the Mayor and City Clerk to execute the agreements.

P.        Award a Technical Services Agreement to Sunbeam Consulting, Inc. for Public Works Inspection Services (Supports 2014 City Council Goal No. 5, Government Efficiency, Fiscal Control and Transparency) (Jules)
Recommendation: 1) Award a technical services agreement to Sunbeam Consulting Inc. for public works inspection services on an as-needed basis in the amount not to exceed $75,000 for FY14-15; $75,000 for FY15-16; and $75,000 for FY16-17; and, 2) Authorize the Mayor and City Clerk to execute the agreement.

PUBLIC HEARINGS:

(5 mins)     1.          Adoption of Annual Conformance Resolution Certifying Compliance with the Los Angeles County Congestion Management Program (Kim)
Recommendation:  ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, THEREBY ADOPTING THE CITY’S 2014 LOCAL DEVELOPMENT REPORT (LDR) AND SELF-CERTIFYING THE CITY’S CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) FOR LOS ANGELES COUNTY.

(5 mins)     2.          Ordinance No. 557, an Ordinance of the City of Rancho Palos Verdes, Adopting by Reference Title 10, Animals, of the Los Angeles County Code, and Amending Chapter 6.04 of the Rancho Palos Verdes Municipal Code [Continued from June 17, 2014] (Lynch)
Recommendation: Conduct the public hearing, read ORDINANCE NO. 557, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, ADOPTING BY REFERENCE TITLE 10, ANIMALS, OF THE LOS ANGELES COUNTY CODE, AMENDING CERTAIN SECTIONS THEREOF AND AMENDING CHAPTER 6.04 OF THE RANCHO PALOS VERDES MUNICIPAL CODE” by title only, waive further reading and re-introduce the ordinance, and continue the public hearing to July 29, 2014. 

(5 mins)     3.          Ordinance No. 558 – Ordinance Adopting the Los Angeles County Fire Code (Christman)
Recommendation: Open the public hearing, receive public comments and continue the public hearing to August 19, 2014.

REGULAR BUSINESS:

(1 hr)        4.          Public Comment on the Sunnyside Ridge Trail Improvement Project (Mihranian/Ramezani)
Recommendation: Receive public comments on the Sunnyside Ridge Trail Improvement Project and affirm the Council’s May 20, 2014 approval of the Sunnyside Ridge Trail Project with any added direction on the project design.

(15 mins)      5.         Request for Release of Liens Against North Windport Canyon Properties (Assessor’s Parcel Nos. 7583-022-012 & 7583-022-013) (Fox)
Recommendation: ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, THEREBY AGREEING TO REDUCE THE INTEREST RATE FROM SIX PERCENT (6%) TO THE LOCAL AGENCY INVESTMENT FUND (LAIF) RATES SINCE OCTOBER 1, 1996, FOR THE LIEN FOR $36,551.06 RECORDED ON OCTOBER 24, 1996, AS INSTRUMENT NO. 96-1732129; AND TO RELEASE THE LIEN FOR $6,450.19 RECORDED ON OCTOBER 24, 1996, AS INSTRUMENT NO. 96-1732130.

(20 mins)        6.         Ordinance Reducing the Utility User Tax Rate from 3% to 2.75% and Modernizing the City’s Utility User Tax and Emergency Resolution Authorizing the City Council to Call an Election on November 4, 2014 to Request the Voters to Approve the Ordinance (Lynch)
Recommendation: 1) ADOPT RESOLUTION NO. 2014-__; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, UNANIMOUSLY DECLARING AN EMERGENCY IN CONNECTION WITH THE PLACEMENT OF A MEASURE THAT MODERNIZES THE CITY’S UTILITY USER TAX AND DECREASES THE RATE OF THE TAX ON THE BALLOT FOR A SPECIAL MUNICIPAL ELECTION TO BE CONSOLIDATED WITH THE NOVEMBER 4, 2014 ELECTION; and, 2) INTRODUCE ORDINANCE NO. ___; AN ORDINANCE OF THE PEOPLE OF THE CITY OF RANCHO PALOS VERDES, REDUCING THE RATE OF THE CITY’S UTILITY USER TAX FROM 3% TO 2.75% AND MODERNIZING THE CITY’S UTILITY USER TAX.

(15 mins)       7.         November 4, 2014 Special Municipal Election (Morreale/Lynch)
Recommendation: 1) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, CALLING A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2014, AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES FOR SUBMISSION TO THE VOTERS A QUESTION RELATING TO A REDUCTION AND MODERNIZATION OF THE CITY’S EXISTING 3% UTILITY USER TAX RATE; 2) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A SPECIAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 2014 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE; 3) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, SETTING PRIORITIES FOR FILING A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS; 4) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR A CITY MEASURE SUBMITTED AT THE NOVEMBER 4, 2014 SPECIAL MUNICIPAL ELECTION; and, 5) ADOPT RESOLUTION NO. 2014-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2014-41, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2014-2015, FOR A BUDGET ADJUSTMENT TO THE CITY’S GENERAL FUND TO PAY FOR THE COST OF THE NOVEMBER 4, 2014 SPECIAL MUNICIPAL ELECTION.
                               
 (5 mins)   FUTURE AGENDA ITEMS: (This section of the agenda is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda.) 

 (10 mins) CITY COUNCIL ORAL REPORTS: (This section of the agenda is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings.  Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.  Detailed reports should be made in writing and will be posted on the City’s website.)

RECESS TO CLOSED SESSION:

RECONVENE TO OPEN SESSION:

CLOSED SESSION REPORT:

ADJOURNMENT:  Adjourn to an Adjourned Regular Meeting to be held on Tuesday, July 22, 2014 at 6:30 P.M. at Pt. Vicente Interpretive Center to hold interviews of the firms to conduct the Class and Compensation Study.

CLOSED SESSION AGENDA CHECKLIST
Based on Government Code Section 54954.5

 (All Statutory References are to California Government Code Sections)

Conference with Labor Negotiators
            G.C. 54957.6

Agency Designated Representatives: Peter Brown and Steve Larson
Employee Organization:  Rancho Palos Verdes Employee Association

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting. 

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday.  The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours:  Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.  

Written materials, including emails, submitted to the City are public records and may be posted on the City’s website.  In addition, City meetings may be televised and may be accessed through the City's website.  Accordingly, you may wish to omit personal information from your oral presentation or written materials as it may become part of the public record regarding an agendized item.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.

You can also view the agenda and staff reports at the City’s website www.palosverdes.com/RPV.