Budget Outreach Workshop Minutes 05/01/2001 RPV, Budget, Outreach, Workshop, City, Council, Minutes, 2001, Meeting RPV City Council Budget Outreach Workshop Minutes for 05/01/2001 M I N U T E S

M I N U T E S

RANCHO PALOS VERDES CITY COUNCIL

SPECIAL MEETING

BUDGET POLICY WORKSHOP

MAY 1, 2001

 

The meeting was called to order at 5:46 P.M. by Mayor Lyon at Hesse Park Hawthorne Boulevard, notice having been given with affidavit thereto on file. Roll call was answered as follows:

PRESENT: Byrd, Ferraro, McTaggart, Stern, and Mayor Lyon

ABSENT: None

Also present were City Manager Les Evans, Assistant City Manager Carolynn Petru; Deputy Director of Planning Dave Snow; Director of Public Works Dean Allison; Director of Finance Dennis McLean; Director of Recreation & Parks Ron Rosenfeld; City Clerk/Administrative Services Director Jo Purcell; and, Recording Secretary Jackie Drasco.

APPROVAL OF AGENDA:

Councilwoman Ferraro moved, seconded by Councilman Stern to approve the agenda. Motion carried.

PUBLIC COMMENTS:

Ann Shaw, 30036 Via Borica, Past President of the Peninsula Seniors, provided to the Council the group’s budget for the first quarter of this calendar year and for the last calendar year, as well a list of activities. She introduced Karen Goularte, the new Peninsula Seniors Managing Director. Ms. Shaw explained details of expenses; bookkeeping methods; a $100 rent increase to $3500 per month; and, their staff’s duties and hours.

Council expressed appreciation for the additional information provided by Ms. Shaw. Council consensus was to maintain the grant amount approved at its April 21, 2001 Budget Policy Workshop.

Karen Carr, representing the South Bay Youth Project, explained that Dan Smith could not be present because of a Redondo Beach public hearing. She expressed appreciation for funding in past years and said that in the future each Councilmember would receive a quarterly report of the group’s activities.

Council discussion centered on a letter of support received from Kelly Johnson, Principal of Palos Verdes Peninsula High School, praising the work of the South Bay Youth Project

Donna Gallagher, School Psychologist at Rancho del Mar High School, 38 Crest Road West, Rolling Hills, CA 90274, spoke in support of the South Bay Youth Project, detailing the invaluable assistance provided by this group to Peninsula students.

Councilwoman Ferraro moved, seconded by Mayor Pro Tem McTaggart, to approve a $12,600 grant to the South Bay Youth Project .

The motion carried on the following roll call vote:

AYES: Byrd, Ferraro, McTaggart, Stern, and Mayor Lyon

NOES: None

Charlene O’Neil, 38 Headland Drive, requested that the City Council approve purchase of 30 acres in Portuguese Bend for an Equestrian Park, indicating that the only cost to the City would be the cost of the land since they had donations from individuals and non-profit organizations in the community. She offered to furnish to the Council a detailed plan and a proposed budget. (A copy of a letter from Ms. O’Neil is on file with the City Clerk’s Office.)

Council discussion focused on the cost of approximately $1,200,000 to purchase the property; the requirement for a City-owned road for access off Palos Verdes Drive South; whether this facility would be restricted for use by residents of the City; whether other equestrian centers on the Peninsula were restricted to residents of those cities; and, the willingness of the Council to review the materials offered by Ms. O’Neil.

REGULAR BUSINESS:

Budget Policy Issues for FY 2001-2002 and FY 2002-2003

City Manager Evans stated that the staff recommendation was to discuss the remaining budget policy issues identified by staff and provide direction regarding the inclusion of these items in the proposed budget for FY 2001-2002 and FY 2002-2003.

Implementation of GASB 34 Accounting Standard During FY2001-2002 and FY 2002-2003

Director McLean presented information for the Council’s consideration.

Council discussion centered on the importance of maintaining the City infrastructure and making sure that the City is prepared for increased demand created by additional development within the City.

Councilman Byrd moved, seconded by Councilman Stern, to approve $15,000 during Fiscal Year 2001-2001 and $15,000 during Fiscal Year 2002-2003 for Public Works consultants to assist with the implementation of GASB 34.

The motion carried on the following roll call vote:

AYES: Byrd, Ferraro, McTaggart, Stern, and Mayor Lyon

NOES: None

Outsourcing Document Imaging and Electronic Archival of Paper Documents to CD-Rom and Creating an information Technology Program

Director McLean described the reasons for archiving City documents on CD-Rom and the features and costs of systems being considered. He introduced Ted Vegvari from Palos Verdes on the Net, who was available to answer any questions.

Council discussion focused on the importance of indexing information and having an effective search feature to retrieve information; the costs and length of time before new technology would require an upgrade.

RECESS & RECONVENE:

At 6:44 P.M., Mayor Lyon declared a recess. The meeting reconvened at 7:10 P.M.

After further Council discussion regarding costs and features, Councilman Stern moved, seconded by Mayor Pro Tem McTaggart to include this item in the draft budget, but directed staff to provide additional information regarding the search engine and indexing. Motion carried.

2001 Five-Year Financial Model

Director McLean presented the staff report of May 1, 2001 and the recommendation to

review and file the 2001 Five-Year Financial Model. He provided the Council with an amendment sheet.

Council discussion centered on the timing of storm drain repairs, the anticipated increased cost for these repairs and whether enough funds had been set aside; whether it would necessary to reduce budgeted amounts for other items; acknowledgment of funds which were restricted for specific purposes; and the Finance Advisory Committee’s input into the Model and recommendation of approval to the Council.

Councilman Stern moved, seconded by Mayor Pro Tem McTaggart, to accept the Five-Year Financial Model as modified. Motion carried.

Budget Policy Issues Identified by City Council Members

There was no Council discussion on this item.

City Council Goals

There was no Council discussion on this item.

ADJOURNMENT:

Adjourned at 7:55 P.M. on motion of Mayor Lyon.

 

 

________________________

MAYOR

ATTEST:

 

 

__________________

CITY CLERK

 

 

 

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