City Council Minutes 05/23/2001 RPV, City, Council, Minutes, 2001, Meeting RPV City Council Minutes for the 05/23/2001 Meeting Rancho Palos Verdes City Council Minutes, Special Meeting May 23, 2001

M I N U T E S

RANCHO PALOS VERDES CITY COUNCIL

SPECIAL MEETING

MAY 23, 2001

The meeting was called to order at 7:00 P.M. by Mayor Lyon at Fred Hesse Community Park, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on file.

After the Pledge of Allegiance, roll call was answered as follows:

PRESENT:Byrd, Ferraro, McTaggart, Stern, and Mayor Lyon

ABSENT:None

Also present were City Manager Les Evans, Assistant City Manager Carolynn Petru; City Attorney Carol Lynch; Deputy Director of Planning Dave Snow; Director of Public Works Dean Allison; Director of Finance Dennis McLean; Director of Recreation and Parks Rosenfeld; City Clerk/Administrative Services Director Jo Purcell; Senior Administrative Analyst Judy Huey; Administrative Analyst II Matt Waters; Recreation Program Supervisor II Holly Starr; Accountant Jane Lin; Financial Consultant Kathryn Downs; and, Deputy City Clerk/Recording Secretary Jackie Drasco.

APPROVAL OF AGENDA:

Councilman Stern moved, seconded by Mayor Pro Tem McTaggart, to approve the agenda as presented.

REGULAR BUSINESS:

Presentation of the Draft Two Year City Budget for FY 2001-2001 & FY 2002-2003

Staff recommendation was to review the draft two-year City budget and provide staff with direction.

City Manager Evans summarized the draft budget document and discussed the following topics:

Summaries:

  • Fund Balances
  • Revenue Sources
  • General Fund Revenues

Council direction for the above topics was as follows: (1) Include a comment in the City Manager’s Budget Message that none of these funds are automatically spent. All expenditures must be approved by the City Council. (2) Move LAWA legal expenses to City Attorney Professional Services. (3) Explain total interest income earned in the City Manager’s Budget Message.

New Budgets:

  • Abalone Cove Sewer District
  • Utility Undergrounding Fund
  • Roadway Beautification

New Features:

  • Performance Indicators

Budget Reorganization:

  • Aircraft Monitoring
  • Washington Lobbyist
  • Memberships and Dues for Regional Organizations
  • Information Technology
  • Code Enforcement
  • View Restoration

Council direction for the above topics was as follows: (1) Determine View Restoration and View Preservation expenses. (2) Determine the decrease experienced since adoption of new guidelines. (3) Prepare a Fee Schedule for Code Enforcement relative to View Restoration and View Preservation for submission to the Council for approval by the end of June 2001.

New Programs/Expenses:

  • California Contract Cities Events
  • Document Imaging
  • GIS Software
  • General Plan/Coastal Specific Plan/Trail Plan Update
  • Blufftop Fencing and Signage
  • Crest Road Sidewalk
  • Arterial Overlay

Increased Program Costs:

  • California League of Cities
  • General Liability Insurance
  • Website Maintenance
  • City Council Grants
  • Code Enforcement
  • Public Works Professional/Technical Service
  • Energy Cost
  • Building Maintenance
  • Trail Maintenance
  • Street Maintenance
  • Storm Drain Capital Improvement Plan
  • Employee Salaries/Benefits

City Manager Evans explained that there was a speaker present who wished to request a grant for an organization that had not received a City grant before.

Bob Miller, President and Director of the Chamber Orchestra of the South Bay, commended the Council for supporting fine arts and summarized correspondence to the Council describing their organization and requesting a grant.

Councilman Stern moved, seconded by Councilwoman Ferraro, to provide a City grant of $1500 on the condition that the Orchestra acknowledge the City as a sponsor in their material. Motion carried.

Mr. Miller agreed to the condition.

Council direction for the above topics was as follows: (1) Provide a $1500 grant to the Chamber Orchestra of South Bay and require that they list the City as a supporter. (2) Report to the Council on the number of website hits. (3) Pinpoint areas of City where speeding occurs to determine if we need an additional speedboard. (4) Determine if we need additional lights or only reflectors in City Hall Parking lot.

Decreased Program Costs:

  • Internal Service Funds
  • View Restoration

Presentation of the Draft Two Year Redevelopment Budget for FY 2001-2002 & FY 2002-2003.

Staff recommendation was to review the draft two-year Redevelopment Agency budget and provide staff with direction.

City Manager Evans discussed the following:

RDA:

  • Professional/Technical Services

Presentation of the Draft Two Year Improvement Authority Budget for FY 2001-2002 & FY 2002-2003

Staff recommendation was to review the draft two-year Improvement Authority budget and provide staff with direction.

RECESS & RECONVENE:

At 8:30 P.M., Mayor Lyon declared a recess. The meeting reconvened at 8:44 P.M.

Abalone Cove Sanitary Sewer Maintenance Fee

Director Allison presented the staff report of May 23, 2001 and the recommendation to

authorize staff to mail notices to affected property owners.

City Attorney Lynch noted that there was a minor change to the staff report indicating that this is a fee, not an assessment.

Council discussion centered on the fact that not all property owners would be charged the same amount and that there would be monitoring by an alarm system and weekly inspections, which would assure that the system was working correctly.

Sharon Nolan, 6 Clovetree Place, related the history of this project and said that some property owners would be unpleasantly surprised to learn that the fee was not the amount that they expected. She asked if the City subsidy would continue in the future.

Jack Monks, 32200 Schooner Drive, agreed that property owners would be surprised that the fee might be different than they expected.

Council discussion focused on the importance of the presentation to the property owners to explain the difference in expected charge versus the actual charge and whether a sunset on the subsidy would be appropriate or if a grant might be obtained by the City to cover possible future subsidies.

Daphne Clarke, 10 Peppertree Drive, reiterated that it was unfortunate that property owners’ expectations of amounts to be paid were different than the actual amounts and she asked about maintenance costs.

Rob Hildon, said that he was contemplating a purchase in the part of the City and he felt that maintenance costs would be low when the system but new but would increase as time passed.

Council discussion centered on the fact that ACLAD and the Sanitation District had been contacted regarding assistance with the maintenance costs and both groups had declined.

Mayor Lyon moved, seconded by Councilman Byrd, to authorize staff to mail notices of the proposed fees to affected property owners with an explanation of the expected amounts to be paid. Motion carried.

Oral Report on Outstanding Budget Issues

Staff recommendation was to provide staff with direction.

Council discussed joining the Coastal Coalition and it was the consensus to join for one year.

Council discussed increasing the monthly travel allowance received by the Council and it was the consensus to make no change.

RECESS & RECONVENE:

At 9:50 P.M., Mayor Lyon declared a recess to a Closed Session. The meeting reconvened at 10:10 P.M.

CLOSED SESSION REPORT:

City Attorney Lynch reported that the Council unanimously authorized that the City enter into two agreements to purchase the real property listed on the agenda. One agreement will be to purchase approximately 163 acres from York Long Point Associates for $7,335,000, and the other agreement will be to purchase approximately 500 acres from Palos Verdes Land Holdings, LLC, for approximately $28 million. Both agreements will be fully contingent upon obtaining funding from other sources, such as private donations, and contributions from the state and federal governments.

ADJOURNMENT: Adjourned at 10:10 P.M. on motion of Mayor Lyon.

 

 

____________________

MAYOR

ATTEST:

 

__________________

CITY CLERK

 

 

 

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