Adjourned Regular Meeting Minutes 01/12/2002 RPV, City, Council, Adjourned, Leaders, Breakfast, Minutes, 2002, Meeting RPV City Council Adjourned Regular Meeting Minutes for the 01/02/2002 Meeting Rancho Palos Verdes City Council Minutes January 12, 2002

M I N U T E S

RANCHO PALOS VERDES CITY COUNCIL

REGULAR ADJOURNED MEETING

SATURDAY, JANUARY 12, 2002

The meeting was called to order at 9:00 A.M. by Mayor McTaggart at Ladera Linda Community Center, 32201 Forrestal Drive, notice having been given with affidavit thereto on file.

After the Pledge of Allegiance, roll call was answered as follows:

PRESENT: Clark, Ferraro, Gardiner, Stern, and Mayor McTaggart,
ABSENT: None

Also present were City Manager Les Evans; Assistant City Manager Carolynn Petru; City Attorney Carol Lynch; Director of Planning, Building, and Code Enforcement Joel Rojas; Director of Public Works Dean Allison; Director of Finance Dennis McLean; Director of Recreation and Parks Ron Rosenfeld; City Clerk/Administrative Services Director Jo Purcell; and, Deputy City Clerk/Recording Secretary Jackie Drasco.


RECYCLING DRAWING:

Three winners were announced. Mr. Shuji Nozawa, Mrs. U. von Geczy, and Mr. John Childerhose, each of whom who will receive a check for $250, which represents a year of free refuse service. Another card was selected.

Dick Stark, president of Ladera Linda Homeowners Association, welcomed everyone to the neighborhood.


APPROVAL OF AGENDA:

Councilman Stern moved, seconded by Councilwoman Ferraro, to approve the agenda, as presented. Motion carried.


APPROVAL OF CONSENT CALENDAR:

Minutes changes were suggested by Mayor McTaggart, Councilman Clark, and Mayor Pro Tem Stern. Consensus of the Council was to make these changes.

Councilman Gardiner moved, seconded by Councilwoman Ferraro, to approve the Consent Calendar as follows:

Motion to waive full reading

Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all council members after the reading of the title.

Minutes of December 4, 2001

Approved the minutes, as amended.

Contracts for Whale of a Day Special Event

Authorized the City Manager to sign the proposed contracts associated with the City’s 18th Annual Whale of a Day celebration on March 2, 2002.

Adoption of Ordinance No. 372 – Mobile Vendors

ADOPTED ORDINANCE NO. 372, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING NEW REGULATIONS APPLICABLE TO MOBILE VENDORS WHO PARK ON CITY STREETS, AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE. (This ordinance was introduced on December 18, 2001.)

Resol. No. 2002-01 - Register of Demands

ADOPTED RESOLUTION NO. 2002-01, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

The motion to approve the Consent Calendar carried on the following roll call vote:

AYES: Clark, Ferraro, Gardiner, Stern, and Mayor McTaggart
NOES: None


REGULAR BUSINESS:

Policy for Recruitment and Selection of Members for the City’s Advisory Boards

City Manager Evans presented the staff report of January 12, 2002 and the recommendation to adopt a policy for recruitment and selection of City Advisory Board Members and Board Chairs. He stated that Council direction from the December 4 meeting was slightly revised at the December 18 meeting to hold interviews in February for Planning Commission and Finance Advisory Committee applicants since those two groups would be participating in a joint meeting soon. At that meeting, there was also a suggestion to blend the View Restoration Commission into the Planning Commission, or make it more of a mediation group, and to possibly add a Disaster Preparedness Response Committee.

Councilman Clark mentioned ongoing work with Councilman Gardiner to present a proposal relative to formation of a new committee.

Mayor Pro Tem Stern asked about the View Restoration Commission’s recent work load and Director Rojas replied that the Commission is meeting regularly again after a period of only about five or six meetings last year with more mediation.

Councilman Clark inquired about the number of cases before the Commission in 2001 and 2000 and Director Rojas replied that in 2001 there were about three or four cases on which the Commission took action and about the same in 2000, with many more cases being resolved by mediation in pre-application meetings.

Mayor Pro Tem Stern noted that in his two years on the Council there had been no appeals from View Restoration Commission decisions.

Councilwoman Ferraro stated that the lack of appeals was because View Restoration Commissioners were meeting with the residents involved in view cases through the mediation process and that, although not having as many cases handled at View Restoration Commission meetings, they were still performing an important function to save Council and staff time.

Councilman Clark asked how many cases were heard by the View Restoration Commission prior to the mediation process being instituted and Director Rojas said there were usually 10 to 15 cases annually.

Mayor Pro Tem Stern asked about the current workload for the View Restoration Commission and Director Rojas replied that there were13 cases from July through December and all were resolved through mediation except for two or three which went to the View Restoration Commission.

Councilman Gardiner felt that the View Restoration Commission should be continued as the members have gained expertise on how these matters can best be handled.

Mayor Pro Tem Stern agreed that a change was not necessary but thought that data from staff would be helpful to justify keeping the full Commission.

Councilman Clark appreciated the mediation work being done and agreed that more information would be helpful, especially when the Council is appointing members to the View Restoration Commission. Since the nature of the work they are performing has changed, the Council might be looking for different qualities in a View Restoration Commissioner and applicants might be interested to know about the shift to more mediation.

Mayor McTaggart suggested that the issue of changes to the View Restoration Commission be postponed at this time.

Mayor Pro Tem Stern questioned the term of "advisory boards" which referred to all the commissions and committees.

Councilman Clark suggested that even the term "advisory" did not apply to the Planning and View Restoration Commissions

Mayor McTaggart suggested just calling them "Boards".

Councilwoman Ferraro thought that "City Boards" was more descriptive.

Mayor Pro Tem Stern suggested that for these first appointments for staggered terms, half (plus one) of the terms will be four years and half (less one) of the terms will be two years. He also asked if the Chair had not been appointed for one year in the past.

Councilwoman Ferraro said that it was normally a one-year assignment but sometimes the same Chair was re-appointed for another year.

Councilman Clark liked that concept to increase flexibility and to provide an opportunity for more members to serve as Chair.

Councilman Gardiner agreed that it provided the Council an opportunity to review the Chairs annually.

Mayor Pro Tem Stern raised the issue of a meeting being held before the Council has appointed a new Chair, and there is no continuing Chair.

The consensus was to have the Mayor designate an interim Chair for that meeting, rather than have a continuing Vice Chair preside.

Mayor McTaggart suggested that the policy state that the members of the Board select the Vice Chair on an annual basis.

Mayor Pro Tem Stern suggested that the policy state that Board appointments be made as reasonably soon as possible after the seating of a new Council.

Although not to be included in the policy, Councilman Gardiner suggested that for this first term only when staggered terms were being established, that applicants could state a preference for a four-year or two-year term.

Councilman Clark felt that the policy should state that Council interviews should be held with three or fewer applicants.

Councilwoman Ferraro felt that including this in the policy would limit flexibility.

Councilman Clark felt that the policy should be silent on the duration of each interview but suggested three minutes for each applicant and then an opportunity for each applicant to meet alone with the Council for a short time.

City Clerk Purcell indicated that the format used in the past included a three-minute opening statement by each applicant.

Councilman Clark felt that an applicant meeting alone with the Council for three minutes would be helpful.

Councilwoman Ferraro expressed concern about lengthening the schedule and said that since these were public meetings, anyone could ask to be present during the portion of the interview when the applicant was alone with the Council.

Mayor Pro Tem Stern suggested that interviewing three to five applicants in about a half hour, not including time alone with the Council, although not every applicant may take advantage of the opportunity to meet alone with the Council.

Councilman Gardiner thought it was optimistic to think 30 minutes would be enough.

Mayor McTaggart suggested that this could be tried for the first set of interviews.

Councilwoman Ferraro noted that sometimes interviews don’t go as planned and applicants need to be rescheduled because of illness or other reasons.

Councilman Clark was concerned that a longer interview time and an opportunity to meet alone with the Council would encourage more residents to apply.

City Manager Evans said that he would revise the policy and bring it back for Council review.

Mayor Pro Tem Stern raised the issue of the importance of Board members being briefed on legal responsibilities (such as meeting findings), not just the Brown Act and conflict of interest issues.

City Attorney Lynch said that there is usually a one or two-hour session in which members are usually educated on the ordinance they are charged to enforce, as well as standards of review and that during that session, comments and questions are encouraged.

Councilwoman Ferraro noted that during discussion of a specific item, staff often indicated findings which were required to be met.

Councilman Clark added that there were usually written forms of guidance provided as well.

Mayor McTaggart felt it was important to inform applicants that if appointed they might be requested to provide personal income information.

City Attorney Lynch agreed that applicants who do not wish to complete the Fair Political Practices Commission forms should not serve.

Councilman Clark suggested that information could be provided on the City website

Mayor McTaggart said that information could provide a link to the League of California Cities for more information.

City Clerk Purcell stated that financial disclosure requirements could be mentioned in the application packet.

Councilman Clark agreed that this was an important point and suggested also that when applicants download the application from the website, attention be drawn to that requirement.

City Council Committee Assignments

City Clerk Purcell presented the staff report of January 12, 2002 and the recommendation to make Council assignments.

The following assignments were made:

Organization Delegate/Alternate
City Selection Committee McTaggart/Stern
League of CA Cities, L.A. County Division: McTaggart/Stern
Southern CA Assn. of Governments (SCAG) McTaggart

So. Bay Cities Council of Govts. (SBCOG)

McTaggart/Clark

San. Districts (Dist. No. 5 & So. Bay San. District)

McTaggart/Stern

CA Joint Powers Ins. Authority (CJPIA)

McTaggart/Stern

CA Contract Cities

McTaggart/Gardiner

So. Bay Youth Project

Ferraro/Stern

Chambers of Commerce

Entire Council

Santa Monica Bay Restoration Project

Clark/Stern

Palos Verdes Transit Authority

Gardiner/Ferraro

Max Policy Steering Committee

McTaggart/Ferraro

Peninsula Regional Law Enforcement

Stern/McTaggart

West Basin Water District

Gardiner/Ferraro

CA Coastal Coalition

McTaggart/Clark
   

Ad Hoc Committees

 

Open Space Acquisition

Stern/Clark

Neighborhood Compatibility

Clark/Gardiner
   

Standing Committees

 
Natural Community Conservation Plan (NCCP) McTaggart/Gardiner
Ocean Trails/Long Point Stern/Clark
   

Liaison Assignments

 
Western Ave. Corridor Task Force

Stern/Gardiner

LAX Expansion/Noise

McTaggart/Ferraro

L.A. Airport Community Roundtable

McTaggart/Gardiner

Changes to list of assignments were made as follows: (1) Long Point was included in the Ocean Trails Standing Committee. (2) L.A. Airport Community Roundtable was added a new liaison assignment. (3) The City Beautification and Border Issues ad hoc committees were disbanded. (4) Border Issues to be handled by establishing ad hoc committees as needed for a specific border issues.

Beautification Grant Program Award History

Director Allison presented the staff report of January 12, 2002 and the recommendation to provide direction to staff regarding the future of the neighborhood beautification grant program.

Mayor McTaggart wondered if a State beautification grant could fund the Hawthorne Boulevard Beautification Program or maybe if part of the beautification program acted as traffic calming, there might be a source of funds related to traffic calming. He suggested that the South Bay COG be consulted.

Councilwoman Ferraro noted that at one time the program required that Homeowners Associations match funds but that associations did not always apply for the maximum of $2500.

Councilman Gardiner asked what commitments had been made to spend recycling funds on the Hawthorne Beautification Program.

Director Allison said that the design had begun but there was a 30-day cancellation clause. He estimated that 10% of the work was complete on this contract cost of about $55,000 and estimated that the City would lose $5,000 to $6,000 if the work were stopped.

Lois Karp, 31115 Ganado Drive, a past Homeowners Association president, spoke in favor of beautification grant program and listed the benefits as community involvement, encouragement to recycle, and spreading the beautification to all parts of the City rather than one, as in the case of the Hawthorne Beautification Program.

John L. Beringer, 3412 Seaglen Drive, President of Mediterranean Homeowners Association and Treasurer of the Rancho Palos Verdes Council of Homeowners Associations urged the Council to re-institute the beautification grant program. He detailed projects built by recycling grants his association received over the years. He echoed the previous speaker’s sentiment about spreading the beautification over different parts of the City.

Don Shults, 2129 Velez Drive, encouraged the Council to re-institute the Recycling Beautification Grant Program and he noted that the grants encouraging recycling and that the City would be subject to large fines if recycling decreased below mandated levels.

Vic Quirarte, 24369 Quailwood, Vice President of the Mesa Homeowners Association, speaking for President Ray Mathys, who could not attend, spoke about past projects funded by grants received by his association and about future projects for which it was hoped grants would be available.

Brian Campbell, 6477 Chartes Drive, President of the Rancho Palos Verdes Council of Homeowners Associations, saw the real value in these recycling grants as the spark they provided to encourage neighborhood interaction and volunteerism. He cited neighborhood barbeques at which suggestions for projects were discussed and residents supplying labor to help complete the projects. He felt the process and the community pride was much more important than the actual funds received.

Bill Dytrt, 6420 Sattes Drive, had worked with the City on two grants and found the experience very satisfying and he stated that much money was saved by using volunteer help within the neighborhood.

Diane Weinberger, 4206 Exultant Drive, President of the Seaview Homeowners Association, spoke in favor of the recycling grants and against the mandatory matching of funds. She agreed that community talent should be used to save money and she said that she had a design degree and would welcome the opportunity to help with City beautification projects.

Councilman Clark expressed appreciation for the community comments and supported the reinstatement of the recycling grants program, which he felt was innovative and worthwhile. He agreed that alternate funding for the Hawthorne Beautification should be sought and that Phase One of the project should be studied again and community help encouraged.

Councilman Gardiner was impressed with the spark of neighbor interaction which these grants have produced.

Mayor Pro Tem Stern wondered if it would be possible to increase the total funding as well as the amount of the individual grants.

Councilman Gardiner moved to (1) Restore use of recycling funds for grants available to Homeowners Associations for neighborhood beautification and to encourage the use of community talent wherever possible to lower cost of projects. (2) Increase total funding and per grant funding, if possible, for the beautification grant program based on data to be collected by staff. (3) Stop all work on the Hawthorne beautification program in order to revisit the Council’s approach to goals and alternate funding, including using community talent to lower the cost of this project.

Councilman Gardiner thought staff research was necessary before a decision could be made.

Councilman Clark, as the seconder of the motion, motion proposed that the motion include a fourth element. He suggested re-publicizing the availability of these grants and request that the Council of Homeowners Associations encourage homeowners associations to take advantage of this program, particularly those groups which have not already received grants.

The maker of the motion agreed to this addition to the motion.

The amened motion carried.

Border Issues Status Report

City Manager Evans presented the staff report of January 12, 2002 and the recommendation to review the current status of border issues and provide direction to the City Council Committee and staff.

Regarding the Harbor Hills Community Center, City Manager Evans distributed a letter from L.A. County Supervisor Don Knabe listing modifications to the development. (Said letter is on file with the City Clerk’s Office.) He noted that the project is now involved in the planning process through the City of Lomita because of a size reduction of the parking lot. He suggested that a representative attend the Lomita Planning Commission meeting to speak in support of the smaller parking lot when the issues comes before that body.

Mayor McTaggart suggested that a member of the former Border Issues ad hoc committee attend this meeting.

Regarding the Garden Village Shopping Center, and specifically the Albertson’s Grocery Store, City Manager Evans distributed a letter from geotechnical consultants Leighton and Associates regarding the integrity of onsite underground private and public sewer and storm drain pipelines. Repairs are needed and a representative of the City of Los Angeles Department of Building and Safety has said that a Certificate of Occupancy would not be issued until repairs are made and approved. He also distributed a draft report on the Garden Village Revitalization Project from the City of Los Angeles. (Both items distributed are on file with the City Clerk’s Office.)

Regarding other border issues, City Manager Evans reported that there was nothing to report on the Rolling Hills Covenant Church project or the golf course in Rolling Hills Estates but these developments would continue to be monitored.

He asked if the Council wanted to appoint ad hoc committees for any specific border issues at this time.

Council consensus was to postpone appointments at this time.

Mayor Pro Tem Stern suggested that the format of the monthly border issues status report to indicate new information in bold print or some other means to highlight facts not included in previous reports.

Don Shults, 2129 Velez Drive, asked to be placed on the mailing list for receiving border issues status reports. He mentioned other issues, such as the Park Plaza Shopping Center, which he understood had been purchased by the owners of the Garden Village Shopping Center and which included a Von’s Market which is rumored to be expanded. He also mentioned a bad configuration for traffic at Peck Park and a nearby bank and a senior housing high-rise apartment building which had difficult fire engine access.

Mayor McTaggart said the ad hoc committee’s experience taught that Rancho Palos Verdes needed to get involved early in a project to be effective.

Mayor Pro Tem Stern assured Don Shults that his Homeowners Association would be kept informed and he asked him to keep the Council or City Manager Evans informed if there were issues which were not being appropriately addressed.

Councilman Clark asked if the border issues status reports could be on the City’s website.

City Manager Evans said that the report is on the website once a month, each time this item is on the agenda.

Mayor Pro Tem Stern suggested this could be an additional List Serve subject.

April Sandell, 28026 Pontevedra Road, was concerned that withholding a Certificate of Occupancy would not take care of the problems at the Garden Village Shopping Center. She said that after no activity in about six week, truck started moving again a couple of days ago and she was concerned that construction would be completed regardless of underground issues.

Councilman Gardiner asked if a map of Western Avenue could be provided to indicate exactly which areas were Los Angeles and which areas were Rancho Palos Verdes.


RECESS & RECONVENE:

At 11:56 A.M., Mayor McTaggart declared a recess for lunch. The meeting reconvened at 12:42 P.M.

Citywide Stop Sign Installation Policy

Director Allison presented the staff report of January 12, 2002 and the recommendation to adopt the proposed resolution adopting regulations regarding the installation of stop signs.

Bill Schurmer, 32468 Searaven Drive, a member of the Traffic Committee, clarified that stop signs are not intended for control of speed but for control of right-of-way; that other cities were contacted and Garden Grove was the only city to have this type of policy; that CalTrans standards applied to arterials but that neighborhood streets would never meet these standards so a City policy was required. He said that the Garden Grove policy was adapted by a Traffic Committee ad hoc committee which received input from the public.

Mayor McTaggart noted that the schools in Rancho Palos Verdes had each been assigned a traffic committee member to address traffic problems and that the need for a stop sign could be part of improving safety conditions. (A copy of these Traffic Committee school assignments is on file with the City Clerk’s Department.)

Mayor Pro Tem Stern moved, seconded by Councilwoman Ferraro, to ADOPT RESOLUTION NO. 2002-02, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ADOPTING REGULATIONS REGARDING THE INSTALLATION OF STOP SIGNS. Motion carried.

Addition of Traffic Calming signs to the Neighborhood Traffic Calming Program

Director Allison presented the staff report of January 12, 2002 and the recommendation to adopt revisions to the City’s Traffic Calming Program, as recommended by the Traffic Committee, to add signs as a traffic-calming tool. He Allison showed a sample to illustrate the actual size and color of signs and indicated that there were three different versions of wording shown in the staff report; that all three would be used throughout the City and that other messages would probably evolve over time.

Councilman Gardiner asked if the colors and size of letters met national traffic safety standards and Director Allison said that the colors matched the street signs; the letters would be no smaller than two inches in size; and, the intent was to provide attractive signs to avoid sign pollution.

Mayor McTaggart inquired as the source of the funding and Director Allison replied that the Gas Tax Fund was being used.

Mayor Pro Tem Stern moved, seconded by Councilwoman Ferraro, to adopt revisions to the City’s Traffic Calming Program, as recommended by the Traffic Committee, to add signs as a traffic-calming tool. Motion carried.

Don Shuts, 2129 Velez Drive, was grateful for the Traffic Committee’s work on this policy; mentioned a speed problem and heavy traffic near Dodson School; suggested that additional speed limit signs were needed in the neighborhood away from the school; suggested that the location of the traffic calming signs be changed periodically so familiarity does not cause them to become unnoticeable; and, felt that traffic calming measures in the City were beginning to make a difference.

Master Plan Updates

City Manager Evans presented the staff report of January 12, 2002 and the recommendation to provide direction to staff on a planning process for updating the General Plan and other plans.

Mayor Pro Tem Stern noted that it was important to place a priority on state mandated plans.

City Manager Evans replied that he had told the State that the item would be on the Council’s agenda. He listed the department heads who would be responsible for the various plans and suggested that the Council discuss whether the plans should be updated and a process to achieve this goal. He said that Director Rojas had marked up the General Plan and had some ideas about how to approach updating this document.

Mayor McTaggart suggested that consultants would be needed and someone to coordinate all the update efforts.

Councilman Clark agreed that a coordinator would be necessary and suggested that a community-wide task force be established in order to use local talent as when the City was incorporated. He felt this task force could update the General Plan under staff guidance and not only would save the City money but also provide an impetus to re-energize the community.

Councilman Gardiner echoed Councilman Clark’s thoughts and recommended a maximum use of info technology, specifically with the documents available and editable online to watch as the process evolved. He said that City Manager Evans had indicated the cost to update each document was estimated at $250,000 and he wondered how this would break down per project.

City Manager Evans replied that this would depend on the degree to which each document was updated and he stated that technical assistance would be required for graphics.

Mayor McTaggart suggested that PV on the Net be utilized.

Councilman Gardiner wondered if the work-study program at the high school might provide assistance.

Councilman Gardiner likened the General Plan to a tree, stating that twigs change a lot, branches change a little, and the trunk hardly at all. He said that the twigs of the General Plan should not be considered, as they will always be changing.

City Manager Evans agreed and that 175 policies had been identified in the General Plan and these (the tree trunk) should be considered first.

Councilman Gardiner thought this sounded like too many policies and maybe the wrong level of detail. He suggested that the City hire someone with expertise in these matters.

Mayor Pro Tem Stern saw two aspects – an update to reflect the present situation and to make corrections – and a more forward thinking vision of the community which would evolve through the work of the community-wide task force. He wondered how the EIR would fit into the update.

City Attorney Lynch replied that for major land use changes, an EIR might be required but the EIR would not drive the changes, but reflect them. She said possibly only an Initial Study and Mitigated Negative Declaration might be necessary.

Mayor Pro Tem Stern and Councilman Gardiner supposed that principles which remain unchanged could be simply reaffirmed.

Councilman Clark noted that the Council should not assume that the General Plan does not need a dynamic update and assume that correcting inaccuracies and deleting out-of-date or inappropriate policies would be enough.

Councilman Gardiner gave an example of an increased demand for recreation and that that there is no implementation in the General Plan to match needs to resources.

City Manager Evans said that the General Plan does talk about evolving needs and that that there are 175 policies in the General Plan and these could be reviewed first.

Mayor McTaggart mentioned a noise element to deal with aircraft noise for example.

City Manager Evans said a safety element for emergency preparedness could be put together by a citizen’s group but if there were too much change, an EIR would be required.

Councilman Gardiner stressed that in updating the General Plan there should be an attitude of strategic versus operational – the long term versus the short term. He asked which plan would study the matching of recreational needs with City-owned property.

Mayor Pro Tem Stern replied that this would be the Parks Master Plan.

Councilman Clark agreed that it was important to consider strategic vs. tactical and that updating the technical aspects could be accomplished in phases.

Councilman Gardiner wondered how the move is made from strategic to improving recreation by possibly using the Civic Center property.

Mayor Pro Tem Stern suggested that as a start, staff be directed to bring the General Plan statements mentioned by City Manager Evans to the Council for the initial focus and to provide an opportunity for public input. He said that another first step would be to update the factual aspect.

Councilman Clark added that the community-wide task force would help the Council sort it out. He inquired if staff was aware of cities which have approached revisions online.

Director Rojas said that he was not aware of any.

City Attorney Lynch cautioned that even though the Council had a lot of license to write the General Plan there were mandatory elements such as goals and objectives.

Councilman Clark moved, seconded by Councilman Gardiner, to (1) Provide documents on the City website. (2) Establish a Community-Wide Task Force. (3) Encourage the use of local talent. (4) Bring back to Council list of policies from General Plan. (4) Update in phases, with state-mandated documents first. (5) Direction of update to include: correction inaccuracies, elimination of policies which no longer apply, and re-affirmation of incorporation principles. Motion carried.

City Manager Evans suggested that the City contract with someone to concert the General Plan into a Word document rather than scanning.


ORAL CITY COUNCIL REPORTS:

Councilwoman Ferraro thanked the Council and staff for the plant she and her mother received upon the death of her father.

Councilman Gardiner passed on a concern received in a resident’s letter about a problem with vehicles parking on this resident’s private street and wondered in what manner these types of problems were addressed.

City Manager Evans said that he too had seen the letter and would have staff investigate. He wondered why the Homeowners Association was not getting involved.

Mayor McTaggart said that it was his understanding that the Sheriff’s Department would provide enforcement if requested by the Homeowners Association.

Mayor Pro Tem Stern reported that he and Councilman Clark had met for an hour on Saturday, January 5, with Kurt Nelson, Jack Cameron, Greg Delgado, representing JCC Homes, regarding the potential development at the California Water Service site. He said they walked the site and JCC advised them of modifications they intended to propose. (A copy of Mayor Pro Tem Stern’s disclosure is on file with the City Clerk’s Office.

Councilman Clark added that JCC said that they were going to contact other members of the Council and staff members to explore the conceptual revisions to the project.

City Attorney Lynch clarified that Councilmembers could meet individually with developers to hear about a project, if they cautioned the developer that meaningful discussion had to take place at a duly noticed public hearing at a City Council meeting.  She said that this procedure was acceptable as long as disclosure about any facts learned from the developer, which were not presented as part of the public hearing, were disclosed at the hearing and were made a part of the public record, and Councilmembers did not make any commitments or decisions during a discussion with a developer.
 

Councilman Clark confirmed that he and Mayor Pro Tem Stern did not discuss what their decision might be and only received input from the developer of proposed conceptual changes.

Mayor Pro Tem Stern added that there was little reaction from him or Councilman Clark and they suggested that JCC Homes seek input from residents before the matter appeared again on a Council agenda.

Councilman Clark asked if JCC Homes had contacted staff and City Manager Evans and Director Rojas said that they were unaware of any contact with staff.

Mayor McTaggart stated that he had not been contacted.


PUBLIC COMMENTS:

There were no requests to speak.


RECESS, RECONVENE, AND ADJOURNMENT:

At 1:50 P.M., Mayor McTaggart declared a recess to the Redevelopment Agency, Improvement Authority, and Closed Session meetings. The regular Council meeting reconvened at 2:30 P.M. and, after a closed session report from City Attorney Lynch in which she reported no action was taken on either of the two items, the meeting was immediately adjourned to Monday, January 14, at 3:30 P.M. at Assemblymember Lowenthal’s office in Sacramento.


____________________

MAYOR

ATTEST:


______________________

CITY CLERK